Last edited 20 Apr 2016

Mobilisation

Contents

[edit] Introduction

Mobilisation refers to the activities that should be carried out after the client has selected the contractor, but before the contractor commences work on site. It is a preparatory stage during which the majority of activities are managed by the contractor.

[edit] Contractor

During mobilisation the contractor might:

  • Arrange a pre-contract meeting to discuss the procedures that will be adopted during the construction stage.
  • Co-ordinate the preparation and issue of a project handbook setting out responsibilities, procedures, and lines of communication for the construction stage.
  • Prepare schedules of conditions for adjacent properties or structures that will be retained.
  • Publish a master programme for the works.
  • Agree the basic principles with the design team to be used for grid lines and setting out of the site.
  • Prepare method statements and obtain method statements from sub-contractors such as demolition and groundwork sub-contractors.
  • Prepare a site layout plan for construction.
  • Place sub-contracts and tender unselected contract work.
  • Advertise and select any catering, security and cleaning contracts as well as any direct labour requirements.
  • Establish a contract register scheduling; the contracts that have been placed, who signed them and when, what the value of the contract is and where it is stored. This can be crucial information if for example the contractor becomes insolvent.
  • Establish an asset register scheduling assets on site and who they belong to. This information may later be incorporated into the building owner's manual.
  • Establish all statutory site registers such as; lifting equipment, dangerous and explosive substance storage, scaffolding and accident reports.
  • Manage specialist design and drawing approval. The contractor may wish to appoint a design co-ordinator to be responsible for this.
  • Comply with any statutory conditions that must be satisfied prior to construction commencing (such as tree protection, submission of contaminated soil disposal plans, approval of work adjacent to an operating rail track and so on).
  • Establish inspection regimes and quality assurance procedures for construction.
  • Instigate any geotechnical survey work required.
  • Obtain statutory utility drawings of all existing and surrounding services.
  • Arrange road closures and restrictions, diversions of services and connections necessary for the works to be carried out.
  • Obtain legal documentation describing precisely the site boundary and ownership.
  • Notify the local authority (or approved inspector) of their intention to begin construction. Construction must not being until at least 2 days after notification has been given, or if an approved inspector is appointed, until the 'initial notice' to appoint an approved inspector has been accepted by the local authority (acceptance may be assumed if no valid rejection has been received 5 days after issuing the initial notice). The contractor should also agree the procedures and programme for inspections by the local authority or approved inspector (such as drains, foundations and damp proof courses).
  • Inform the emergency services of the intention to begin construction.
  • Commission a survey team to establish semi permanent setting-out theodolite base plates.
  • Arrange for the statutory utilities to provide the necessary water, power supplies, and ICT services required for construction activities.

In their role as principal contractor:

[edit] Consultant team

During mobilisation the consultant team might undertake a range of activities:

[edit] Client

During mobilisation the client might:

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