Last edited 24 Sep 2015

Management contract: mobilisation

Project plan management contract.jpgMobilisation refers to the activities that should be carried out after the works contractors have been appointed, but before they commence work on site. It is a preparatory stage during which the majority of activities are managed by the management contractor.

[edit] Preparing for the construction stage.

The management contractor arranges a pre-contract meeting with the consultant team and works contractors to discuss procedures that will be adopted during the construction stage.

There are a range of tasks necessary to prepare for the construction stage:

[edit] Mobilising.

Mobilisation may involve the management contractor carrying out the following tasks:

  • Co-ordinating the preparation and issue of a project handbook setting out responsibilities, procedures, and lines of communication for the construction stage.
  • Preparing method statements and obtaining method statements from works contractors.
  • Preparing a site layout plan for construction.
  • Making arrangements for site communications such as the receipt and distribution of post and information and communications technology (ICT).
  • Managing specialist design and drawing approval. The management contractor may wish to appoint a design co-ordinator to be responsible for this.
  • Advertising and selecting remaining contracts such as catering, security and cleaning contracts.
  • Establishing a contract register scheduling: the contracts that have been placed, who signed them and when, what the value of the contract is and where it is stored. This can be crucial information if for example the management contractor becomes insolvent.
  • Establishing an asset register scheduling what assets there are on site and who they belong to. This information may later be incorporated into the building owner's manual.
  • Establishing all statutory site registers such as; lifting equipment, dangerous and explosive substance storage, scaffolding and accident reports etc.
  • Complying with any statutory conditions that must be satisfied prior to construction commencing (such as tree protection, submission of contaminated soil disposal plans, approval of work adjacent to an operating rail track and so on).
  • Ensuring (in their role as principal contractor) that workers are provided with suitable site induction, training and information to be able to work without undue risk to their health or safety.
  • Establishing inspection regimes and quality assurance procedures for construction.
  • Commissioning any further geotechnical survey work required.
  • If it has not already been done, obtaining statutory utility drawings of all existing and surrounding services including details of any telecoms, wells and hydraulic mains.
  • Arranging necessary road closures and restrictions, diversions of services and connections necessary for the works to be carried out.
  • If it has not already been done, obtaining legal documentation describing precisely the site boundary and ownership.
  • Preparing (in their role as principal contractor) a construction phase plan, if this has not already been done.
  • Developing the site waste management plan (if required).
  • Commissioning a survey team to establish semi-permanent setting-out theodolite base plates.
  • If it has not already been done, arranging for the statutory utilities to provide the necessary water, power supplies, and telecom services required for construction activity.
  • Notifying the local authority (or approved inspector) of their intention to begin construction.
  • Informing the emergency services of their intention to begin construction.
  • Notifying HSE if this has not already been done.

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