Last edited 07 Dec 2020

Main author

Createmaster Other Consultant Website

Outsourcing operation and maintenance manuals


[edit] What is an O&M manual?

Operation and maintenance manuals [O&Ms] provide the information required by end users for the operation, maintenance, decommissioning and demolition of a building. The format and content are typically defined in the Employers Information Requirements [EIRs] of the contact preliminaries documents; typically, under clause A37.

The following is standard content that should be provided in an O&M manual:

[edit] Why are O&Ms a challenge for contractors?

O&Ms are a prerequisite for practical completion, yet the resource and time required to gather all relevant information is often underestimated or left too late. As a result, clients become disappointed with poor quality O&Ms at handover and will postpone sign off if they deem the O&M Manuals incomplete.

This reflects badly on the contractor and prevents valuable site staff from moving on to future projects as they rectify any problems. This also has a knock on effect for building managers and facilities maintenance teams who are unable to maintain their building efficiently and safely.

[edit] Outsourcing O&Ms

Contractors can produce manuals in house but this may be a distraction from the core task of construction. The cost of outsourcing O&Ms to a specialist provider can be an initial deterrent, particularly if it’s not budgeted for it in the cost plan, but, there are many advantages:

  • There may be fewer aftercare calls.

The service should Include:

[edit] What to look for in an O&M specialist

Outsourcing O&Ms should be done as early as practically possible. This enables the specialist provider to follow the construction plan and manage trades as and when they arrive on site.

Key questions to ask any potential provider include:

A specialist provider should outline a fixed, managed process that underpins the way they deliver every project to ensure quality and consistency. This is a total management service to control the flow of information in accordance with your construction programme. It is best achieved through early appointment; chasing all subcontractors, designers and suppliers for information as and when they start on site.

--Createmaster 16:58, 12 Jun 2017 (BST)

[edit] Related articles on Designing Buildings Wiki

Designing Buildings Anywhere

Get the Firefox add-on to access 20,000 definitions direct from any website

Find out more Accept cookies and
don't show me this again