- Project plans
- Project activities
- Legislation and standards
- Industry context
Last edited 15 Jun 2017
Why hard copies of O&M manuals are obsolete
So, how many hard copies do you need?
The answer is none. In 2017, there are much more effective methods of delivery for structured data and O&M requirements.
Multiple hard copies are often a contractual requirement but this does not mean they shouldn’t be challenged. Here’s a typical example of the standard A37 specification within the Employers Information Requirements [EIRs]:
However, generally, when a client is informed of the problems associated with paper copies and the direct cost saving available by reducing them, it is often possible to eliminate hard copies entirely.
 The problem with hard copies
Once a hard copy is delivered, it is rarely looked at and provides limited benefit to the end user.
Common problems associated with hard copy O&Ms:
- They are costly to produce.
- They quick to become out of date.
- They have significant storage requirements.
- They are susceptible to loss and damage.
- It can be difficult to locate information
 Benefits of paperless alternatives
Delivering project data through the cloud has numerous benefits for the end user over traditional paper methods:
- Cost savings
- They are simple to navigate.
- Data is secure and backed up.
- They can be accessed anywhere at anytime.
- The ability to integrate with client systems.
 Why not invest in hosting instead?
- 24/7 access to real project data.
- Updates for future fit-out and alterations.
- On-going training and support for end users.
 Or an enhanced asset register & PPM schedule
Often, when a building manager takes occupation, the first thing they do is procure an expensive manual survey to identify what plant they have inherited. This is because key asset data is buried within hundreds of pages of paper O&M manuals.
- Early availability of asset data.
- Day zero PPM.
- Mobilise staff and procure maintenance contracts.
- Integrate with existing CAFM systems.
--Createmaster 16:57, 12 Jun 2017 (BST)
 Find out more
 Related articles on Designing Buildings Wiki
- Building log book.
- Building owner's manual - O and M manual
- Building user's guide.
- Handover to client.
- Health and safety file.
- Operation and Maintenance Manuals - Cheap Options.
- Operation, maintenance and training (OMT).
- Practical completion.
- Technical guide.
Featured articles and news
May outlines a new funding strategy for housing associations and says the 'stigma' of social housing needs to end.
RIBA launches a consultation on a new Plan of Work for Fire Safety.
This article offers some basic rules to follow when writing your next specification.
The iconic Mackintosh Building will definitely be rebuilt, board chairwoman confirms.
The machinery used to fashion stone has changed dramatically - and so have the products.
This type of pile provides support to the building, as well as acting as a heat source and a heat sink.
Why investors are adopting the SDGs and why civil engineering could be crucial for delivering them.
Read about all the winners from the London ceremony of CIAT's 2018 Architectural Technology Awards.
How do you find the right stone to conserve historic buildings?
Appointment agreements often include a ‘scope of services’ setting out the consultant's performance on a project.
BSRIA study shows an increase of pre-terminated fibre connectivity.