- Project plans
- Project activities
- Legislation and standards
- Industry context
- Specialist wikis
Last edited 17 Nov 2020
- Recognising the need for a supplier.
- Determining the criteria for supplier selection.
- Identifying potential suppliers.
- Shortlisting suppliers.
- Evaluating and selecting the supplier.
- Contracting the selected supplier.
Suppliers might be need for a wide range of purposes, including:
- Consultancy services such as design and project management.
- Enabling and demolition works.
- The main construction contract works.
- Specialist sub-contract works.
- The supply of plant.
- The supply of products and materials.
- Maintenance and operation services.
Potential suppliers might be identified by research, advertising, recommendation, open competition (with or without design), selective competition (with or without design), or through an existing relationship such as a framework agreement.
- Process and design capabilities: The supplier should have relevant previous experience, and should have the capability to supply as required.
- Quality: The product/service should be of a sufficient quality or meet the required specification.
- Cost: Total supplier costs should be assessed, including the product/service cost, ordering cost, logistics costs, lifecycle costs, delivery charges, and so on.
- Service: The ability of the supplier to provide an appropriate level of service, such as technical support post-purchase. What value added does the supplier offer?
- Capacity: The ability of the supplier to meet the requirements in accordance with the required delivery schedule.
- Location: The geographical location of a supplier may affect the delivery lead-time, transport and logistics costs, availability of support and so on.
- Management capability: The supplier’s track record on continuous improvement of their processes and standards, and their ability to maintain good relationships with their clients.
- Financial stability: Will they continue to be a reliable source of supply or are a risk to the project?
- Ordering system: The robustness and sophistication of the ordering system can impact on supply chain performance, and should be as easy and efficient as possible, with short delivery lead times.
- Compliance: Whether the supplier is fully compliant with environmental regulations, health and safety requirements, quality assurance standards and so on.
- Longer-term relationship: Whether they have the potential of being a long-term partner, with a willingness to share technologies and information in a mutually beneficial manner.
- Innovation: Is the supplier able to offer innovative products or services that would bring added value to the project?
- Proposed methodology: This might include mobilisation plans, design proposals, and non-compliant proposals if these have been allowed.
See also: Tender evaluation
 Selection methods
Some of the methods that can be used as a means of determining how a supplier fits the criteria listed above include the following:
- Pre qualification questionnaire.
- Obtaining financial information, such as a publically-available report.
- Providing specifications and requesting a formal quote from the supplier.
- Pre-tender and mid tender interviews.
- Arranging a meeting or visit to the supplier.
- On-site assessment.
- Request for certificates to confirm capability.
- Feedback from other clients.
- Assessing industry databases or reviews.
- Evaluation of samples.
 Related articles on Designing Buildings Wiki
Featured articles and news
A definitive book on a pioneer of green architecture.
Using heritage as a catalyst for reviving historic centres.
Declaration prioritising sustainable urbanisation adopted.
Some brief words about the actuator.
After 34 years at the Institute.
To support the next generation of engineers.
CIAT reporting from the Competition and Markets Authority.
Making sustainable construction number one priority.
Interview with ECA CEO.
Many provisions came into force on June 28, 2022.
With room to expand.
Refurbishment, Energy Efficiency, Indoor air and process.
Why building acoustic considerations must be non-negotiable.
Aluminium Composite Panels (ACP) is one example.
Inventors and innovators at ICE.
Life, death and art at the Stuart court. Book review.
Real estate, place adaptation and innovation.
Review and comment on the revised draft before July 11.
Write about something you know, help us build and grow !
A blended event and triumphant return.
Mark Reynolds succeeds Andy Mitchell as Co-Chair of CLC
Designing Buildings is 10 years old.
From alteration to deconstruction on DB.