Construction progress meeting
During the construction stage, the contract administrator (sometimes referred to in different forms of contract as the 'architect/contract administrator', 'project manager', 'engineer' or 'employer's agent') holds regular (often monthly) construction progress meetings attended by the contractor and if necessary members of the consultant team.
The client, client representative or project manager may also wish to attend these meetings. Construction progress meetings may require decisions to be made and so it is important that they are attended by sufficiently senior individuals if delays are to be avoided.
Construction progress meetings are an opportunity to:
- Receive progress reports from the contractor (the contractor may hold a progress meeting, sometimes called a production meeting, with sub-contractors prior to the construction progress meeting).
- Receive progress reports from the consultant team.
- Receive cost reports from the cost consultant.
- Receive records of sub-contractors and labor on site.
- Receive progress photos (which may be required from the contractor if included in the preliminaries, or may sometimes be commissioned separately by the client).
They are also an opportunity to discuss major issues raised, such as:
- Any special circumstances which may affect the contract at any stage.
- Testing regimes.
- Mock-ups.
- Quality issues.
- Weather reports.
- Issues that may impact on costs.
- Health and safety issues.
- Issues with neighbours (such as noise, dust, vibrations, rights of light, access, safety, etc.).
- Off-site fabrication and off-site payments.
- Earned value analysis.
- Design issues.
- Warranties.
- Look ahead to the next period (including specific requirements for progress photos during the next period, which may include off-site fabrication photos).
Meeting minutes should be prepared, with a requirement that any disagreement with the items recorded in the minutes is raised within a pre-defined period (perhaps one week). The progress meetings will also result in the preparation of a construction progress report for the client.
On construction management projects, the construction manager holds regular construction progress meetings with the client and consultant team, however, they will also hold regular construction progress meetings with trade contractors to discuss on and off-site progress against the programme and to co-ordinate the release of information. It may sometimes be appropriate for these meetings to take place at the trade contractor's premises. Construction progress reports will then be prepared for the client.
On large projects, the construction manager may hold a daily logistic meeting on site with trade contractor foremen to organise, schedule and co-ordinate on-site shared services such as deliveries and off-loading, hoists and craneage, scaffolding, safety issues, rubbish clearance, etc.
Similar meetings may be held on management contract projects between the management contractor and the works contractors.
[edit] Related articles on Designing Buildings Wiki
- Adapting your technology to the new working normal.
- Client.
- Construction manager.
- Construction progress report.
- Construction stage report.
- Contractor.
- Contract administrator.
- Consultant team.
- Earned value analysis.
- Employer's agent.
- Five steps towards a successful construction project.
- Health and Safety.
- How progress is agreed in construction.
- Management contractor.
- Project programme.
- Progress of construction works.
- Project manager.
- Samples and mock-ups.
- Site meeting.
- Sub contractor.
- Works contractors.
Featured articles and news
Boiler Upgrade Scheme and certifications consultation
Summary of government consultation which closes 11 June 2025.
Deputy editor of AT, Tim Fraser, discusses the newly formed society with its current chair, Chris Halligan MCIAT.
Barratt Lo-E passivhaus standard homes planned enmasse
With an initial 728 Lo-E homes across two sites and many more planned for the future.
Government urged to uphold Warm Homes commitment
ECA and industry bodies write to Government concerning its 13.2 billion Warm Homes manifesto commitment.
Places of Worship in Britain and Ireland, 1929-1990. Book review.
The emancipation of women in art.
CIOB Construction Manager of the Year 2025
Just one of the winners at the CIOB Awards 2025.
Call for independent National Grenfell oversight mechanism
MHCLG share findings of Building Safety Inquiry in letter to Secretary of State and Minister for Building Safety.
The Architectural Technology Awards
AT Awards now open for this the sixth decade of CIAT.
50th Golden anniversary ECA Edmundson awards
Deadline for submissions Friday 30 May 2025.
The benefits of precast, off-site foundation systems
Top ten benefits of this notable innovation.
Encouraging individuals to take action saving water at home, work, and in their communities.
Takes a community to support mental health and wellbeing
The why of becoming a Mental Health Instructor explained.
Mental health awareness week 13-18 May
The theme is communities, they can provide a sense of belonging, safety, support in hard times, and a sense purpose.
Mental health support on the rise but workers still struggling
CIOB Understanding Mental Health in the Built Environment 2025 shows.
Design and construction material libraries
Material, sample, product or detail libraries a key component of any architectural design practice.
Construction Products Reform Green Paper and Consultation
Still time to respond as consultation closes on 21 May 2025.
Resilient façade systems for smog reduction in Shanghai
A technical approach using computer simulation and analysis of solar radiation, wind patterns, and ventilation.