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Last edited 26 Nov 2015
Room data sheet
Room data sheets (RDS) give a detailed description of all the finishes, fixtures and fittings, mechanical and electrical requirements that will be required for each room or space in a project or build. Room data sheets will not be necessary for all types of buildings.
Room data sheets are used to communicate the client’s requirements for each room on a project. They can be provided to a design team by room types or define the requirements for each room. They may include requirements and guidance notes to help ensure the correct choices are made from the outset. They should be further developed by design teams to include actual specifications.
 What is included in them?
They include information about the room including its name, number, location, and use and then detailed descriptions of all the finishes, fixtures and fittings, mechanical and electrical requirements within the space. This information can vary greatly depending on the requirements and what type of space they are for, but some examples have been included below:
- Mechanical services:
- Heating and cooling.
- Ventilation and air conditioning.
- Environmental conditions, water supply temperatures and so on.
- Electrical services:
- Sockets and switches.
- Sensors and alarms.
- Data and communications outlets.
- Special power requirements, such as window openers.
- Audio visual connections.
- Equipment (such as audio visual equipment, information and communications technology (ICT) equipment etc.), including equipment that might be built in and / or require connections.
- Storage and shelving.
They might also include information about room type and dimensions, the activities it will house, it's expected or maximum occupancy, fire protection, structural loadings and so on.
 Who creates them?
 How do they aid in the design and construction process?
- They communicate to the design team the requirements of room types or individual rooms to ensure the design intent aligns with the needs of the client.
- They help the design team engage with users of the spaces to ensure that they fully understand their specific requirements and to explain the general provision. The design team can explain for example why natural ventilation is being used and how it will work.
- The RDS are issued to contractors to ensure that the trades understand the elements that will be included in the spaces. The contractors can also use them for auditing the spaces to ensure the employer's needs will be met.
 How are they created?
RDS can be create and formatted in more than one way. Typically, the final output has the information presented on one page per room (hence “sheet”). However, if the project has more requirements, it could span multiple sheets per room.
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