Computer aided facilities management CAFM

[edit] Introduction

Computer aided facilities management software assists facilities managers with planning, managing, reporting and tracking facilities operations. It is usually is a mixture of Computer Aided Design (CAD) and/or specific facilities management relational database software.

Facilities management software tools were first developed in the late 1980s and became popular in a variety of sectors including; healthcare, government, education, commercial organisations and industry. Many computer aided facilities management (CAFM) software solutions are now web-based and offer a wide variety of features including facilities orientated scheduling and analysis techniques.

Computer aided facilities management systems can:

• Help facilities managers ensure organisation’s assets are fully utilised at the lowest cost, through all stages of a building’s life cycle.
• Support the operational and strategic parts of facilities management including technical, administrative and infrastructure tasks and the strategic processes required for planning and management.

[edit] Capabilities

Computer aided facilities management systems will include a variety of functions and features which can be tailored to the exact requirements of the organisation. This might include:

• Strategic planning: Systems can assist in determining space requirements, equipment layouts, construction costs, environmental constraints, and other critical planning functions.
• Space inventory and organisation: Space attributes and elements can be defined and standardised and asset inventories prepared including; floor plans, locations, dimensions, cost, usage, energy consumption, age, construction data, important contact details, key pieces of equipment and essential infrastructure, fire and safety properties and so on.
• Operations: Building services can be monitored and managed.
• Maintenance and repairs: Routine repairs and preventive maintenance operations can be scheduled and monitored.
• Forecasting: It is possible to predict future requirements for space, utilities, equipment and so on, and to cost and plan changes.

[edit] Integrated computer aided facilities management systems

Integrated CAFM systems have intelligent interfaces, along with advanced functionalities and links to analysis packages. Features common to most integrated CAFM systems include:

• Interactive databases: Relational databases that focus on the functional requirements of facility managers.
• Interactive graphics: Allowing for basic alterations to layouts, plans or other visual documents with most having standard CAD engines.
• Data management tools: It is possible for systems to use existing data and to export useful information.

Increasingly, CAFM systems include or are linked to building information models (or asset information models). BIM can provide a fully-populated asset data set to feed into CAFM systems and modelling to enable planning modifications. This data need to be maintained throughout the building lifecycle.

The introduction of Project & Life Cycle Management Systems should ensure that existing CAFM systems do not become redundant but rather that facilities managers benefit from:

• Early project engagement.
• Making their contribution towards materials and products used, rather than allowing procurement to make that decision.
• Enhanced asset intelligence through the use of integrated Product Information Portals.
• Smarter assets.
• Cross fertilisation of information across disciplines.
• A single version of the ‘truth’.
• Starting to understand the performance of the project pre-handover.
• Understanding the intended operation of the project for maximum efficiency.
• Integrated links to existing CAFM and external systems.

[edit] Related articles on Designing Buildings Wiki.

• Asset information requirements.
• Asset management.
• BIM and facilities management.
• Computerised managed maintenance system CMMS.
• Creating an asset register for construction projects.
• Employer’s information requirements.
• Enterprise asset management.
• Facilities management.
• Geographic information systems.
• PAS 1192-3 Specification for information management for the operational phase of construction projects using building information modelling.
• Soft landings.
• Software as a Service SaaS.
• TenderSpace.
• Work order management system.