Last edited 20 Jun 2019

Project information


[edit] Introduction

On a building construction project, the ‘project information’ is all the information, in whatever format, that is used to create, communicate and realise the project from its very inception.

Given the potentially large number of people that may be involved in such projects, including clients, consultants, contractors, subcontractors, other stakeholders, and planning and statutory authorities, the amount of information created will usually be enormous. This can include letters, sketches, drawings, schedules, bills of quantities and invoices, but may also include information that has been superseded as either being outdated or erroneous. It is all project information and even though some of the information may no longer be applicable, it has nevertheless contributed to the overall realisation of the project and so is typically retained for record purposes.

[edit] Types of information

The types of information that may be generated on a building project can include:

[edit] Information formats

The advent of the digital age and increasingly of smart software has meant that various formats for creating information are available. In addition to the traditional formats of hard-copy print (namely paper), information may also be created as digital files, such as CAD (e.g AutoCAD and Revit), and data that may be kept as a part of a building information model (BIM).

For storing information there are various options:

[edit] The advent of digital

The digital revolution that has occurred in the past two decades has, in some respects, served to generally reduce the amount of paper that is produced in a building project. The old practice of issuing drawings to the client and other consultants, then reissuing them with amendments, repeating the process whenever new amendments were needed so that each person amassed a wodge of drawings, may no longer be the case. In place of paper-based information, an electronic file may simply be emailed to the relevant parties or, if BIM is being used, the model can be updated once in real time: the updated information is available instantly and accessed whenever any of the parties choses to see the model. This means far less paper is generated (therefore better for the environment) and everybody sees the latest version of the information. What is more, all parties know that it is the latest version and can generate responses electronically if necessary. Even email has reduced the amount of paper being used: fewer letters in the post, fewer faxes being sent and cheaper than sending mail in the post.

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