Last edited 04 May 2018

Specification for construction

Specifications describe the materials and workmanship required for a development. They do not include cost, quantity or drawn information, and so need to be read alongside other information such as quantities, schedules and drawings.

Specifications vary considerably depending on the stage to which the design has been developed, ranging from performance specifications (open specifications) that require further design work to be carried out, to prescriptive specifications (closed specifications) where the design is already complete.

Having a prescriptive specification when a contract is tendered gives the client more certainty about the end product, whereas a performance specification gives suppliers more scope to innovate and adopt cost effective methods of work, potentially offering better value for money.

Typically, performance specifications are written on projects that are straight-forward and are well-known building types, whereas prescriptive specifications are written for more complex buildings, or buildings where the client has requirements that might not be familiar to suppliers and where certainty regarding the exact nature of the completed development is more important to the client.

An exception to this might be a repeat client such as a large retailer, where a specific, branded end result is required and so whilst the building type is well known, the specification is likely to be prescriptive.

Most projects will involve a combination of performance and prescriptive specifications. Items crucial to the design will be specified prescriptively (such as external cladding) whilst less critical items are specified only by performance (such as service lifts).

Key to deciding whether to specify a building component prescriptively or not, is considering who is most likely to achieve best value, the client, the designers or the contractor:

Large clients may be able to procure certain products at competitive rates themselves (for example the government).
Some designers may have particular experience of using a specific product (although some clients may not allow designers to specify particular products as they believe it restricts competition and innovation and may relieve the contractor of their liability for 'fitness for purpose').
The contractor may be best placed to specify products that affect buildability.

Specifications should be developed alongside the design, increasing in level of detail as the design progresses.They should not be left until the preparation of production information. By tender they should describe every aspect of the building in such a way that there is no uncertainty about what the contractor is pricing.

Aspects of the works are generally specified by:

Products (by standard, a description of attributes, naming (perhaps allowing equivalent alternatives) or by nominating suppliers).
Workmanship (by compliance with manufacturers requirements, reference to a code of practice or standards, or by approval of samples or by testing).

It should be possible to verify standards of products and workmanship by testing, inspection, mock-ups and samples, and documentation such as manufacturer's certificates.

Specifications should be structured according to work packages mirroring the separation of the works into sub-contracts. This makes it easier for the contractor to price and so may result in a more accurate tender.

A standard classification system should be followed such as Uniclass.