- Project plans
- Project activities
- Legislation and standards
- Industry context
Last edited 24 Jul 2018
Pre-contract meeting for construction contracts
The pre-contract meeting is an important meeting that takes place after the contractor has been appointed but before work commences on site. It is an opportunity to for the project team to meet (perhaps for the first time) and to plan the construction stage.
- Make introductions and issue contact details (perhaps a project directory).
- Clarify roles, responsibilities and lines of communication.
- Agree meeting schedules, meeting structures and attendees.
- Hand over outstanding documents (such as insurance certificates and bonds) and issue outstanding information (which may including any variations made since the contract was awarded).
- Issue nomination instructions.
- Discuss the contractor's master programme, including incorporation of works outside of the main contract, inspections, commissioning and testing.
- Discuss the role of the project team members (including site inspectors).
- Agree procedures for monitoring, issuing, receiving and reviewing information (including the information release schedule if there is one, and its relationship with the contractor's master programme). This may include a distribution matrix.
- Agree site access procedures and issues.
- Agree site induction procedures and other health and safety issues.
- Agree procedures for dealing with queries.
- Agree procedures for issuing instructions.
- Hand over contractor's procurement schedule.
- Mobilisation schedule and status.
 Find out more
 Related articles on Designing Buildings Wiki
Featured articles and news
We have a great range of introductory articles written by ECA.
7 of the most common myths, busted.
Consider a career in the electrotechnical industry.
Exploring local assets of community significance. Book review.
Wood-burning stoves should not be used in thatch-roofed buildings.
Servitisation, smart systems and connectivity.
What happens to the Construction Products Regulation if there is no Brexit deal.
The first step to long-term prosperity.
The status and rights of employees in construction
Continuing to share environmental best practice.
The employee assistance programme EAP.