The Rose Book

The Rose Book was initially created and published by the UK government in 2021 to advise and support public sector organisations in the management of their Knowledge Assets. The Rose Book provides guidance on the management of knowledge assets such as intellectual property, research and development, and data, in government, with some guidance also applicable to private sector organisations.

The Rose Book was updated in March 2024, the most recent updates made to the document include:

• Improved navigation and accessibility
• Minor updates to existing guidance
• New guidance aimed at those working in HR and procurement

Knowledge Asset Management (KAM) is the approach to identifying, capturing, profiling, classifying, storing, maintaining, protecting, and exploiting knowledge assets of an organisation. Knowledge Assets are valuable assets, critical to the effective delivery of public and private services. It can be important to manage knowledge assets in order to ensure ther value is maximised and not lost or under-utilised.

The UK government Rose Book states that for the public sector, all public sector organisations should have a strategy in place to support the effective management of Knowledge Assets. This will include measures to:

1. identify Knowledge Assets
2. consider and execute appropriate protection of Knowledge Assets
3. support exploitation of Knowledge Assets

Knowledge Assets can have considerable value and impact beyond their original purpose and exploiting this is part of good asset management. This value can be social, economic and financial, and is often a combination of these. Each organisation should consider how best to apply the guidance based on the extent of their Knowledge Asset ownership and should take a proportionate approach. It is recommended that all organisations:

1. develop a Knowledge Assets Management Strategy (KAMS), as part of their wider asset management strategy (a requirement of MPM)
2. appoint a Senior Responsible Owner (SRO) for Knowledge Assets who has clear responsibility for the organisation’s KAMS

For further information about KAM and KAMS visit The Rose Book: Guidance on Knowledge Asset management in government.

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