Negotiated Procedure without Prior Publication NPwPP

[edit] Introduction

The Single Procurement Document (Scotland) - also referred to as SPD (Scotland) - is a document that contains questions used at the selection stage for post-Brexit procurement exercises in Scotland. It is used to identify suitably qualified and experienced bidders for public sector procurement in Scotland.

The Supplier Journey portion of the Scottish Government’s procurement guidance website offers an overview of the different types of procurement procedures that are available under SPD (Scotland). One such type of procurement is referred to as Negotiated Procedure without Prior Publication or NPwPP.

[edit] Definition

According to the STAR Procurement Glossary of Terms, a Negotiated Procedure without Prior Publication is: “A procurement procedure which can be used by public sector buyers to procure goods or services.”

The conditions under which this procurement route can be used in Scotland are narrowly defined and may be considered exceptional. These conditions may include:

• Where no tenders, no suitable tenders or no suitable requests to participate were submitted in response to an open or restricted procedure.
• Where, for technical or artistic reasons, or the protection or exclusive rights, the contract can only be carried out by a particular supplier. These reasons must be defined and justified.
• Due to extreme urgency as a result of unforeseen events e.g. flooding.

Under suitable circumstances, the procurement officer will approach one (or more) suppliers or service providers seeking to negotiate the terms of the contract.

NPwPP should be used under circumstances that have not been created by the organisation. Its use must be sufficiently justified, and examples as to why other options are not viable should be provided.

[edit] Related articles

• Competitive dialogue procedure for construction contracts.
• Competitive procedure with negotiation.
• Contract conditions.
• Negotiated contract.
• OJEU procurement procedures.
• Procurement route.
• Single Procurement Document (Scotland).

[edit] External resources

• Scottish Government, Procurement Journey, When to Use a Negotiated Procedure without Prior Publication.
• Scottish Government, Supplier Journey.
• STAR Procurement Glossary of Terms.