End of contract report
Once the defects liability period has ended and the final account has been agreed, it is advisable for the contract administrator or construction manager to prepare an end of contract report (or post contract report). In the case of the construction manager this should be completed for each trade package. On a traditional contract it is a commentary or overview of the history of the main contract.
An end of contract report can be useful for a number of reasons:
- In the public sector, the politics of public scrutiny can lead to questions of audit, proprietary and transparency long after the project is completed.
- On all projects unanticipated legal proceedings can require the history of a project to be examined.
- It can provide a useful reference document chronicling the contractor’s performance. This can be helpful when considering whether to employ that contractor again.
An end of contract report may include the following:
Contractor design obligations and performance:
- Progress against programme.
- Adherence to design intent.
- BIM competency.
- Co-ordination with others in relation to things such as setting out and interfaces.
- Statutory approvals and independent design checks.
- Design faults.
- Variations.
- Resources employed.
- Off site engineering pre-payments.
- Progress against programme.
- Manufacturing errors, omissions or faults.
- Variations and scope reductions or increases.
- Percentage of work against factory output.
- Resources employed (machinery and labour).
- Suppliers and subcontracts.
- Offsite payments.
- Management resources.
- Progress against programme (delays, productivity and earned value analysis).
- Site co-ordination and efficiency.
- Labour or material shortages.
- Subcontractor performance.
- Industrial action.
- Plant (hired or owned).
- Progress photographs and installation records.
- Mock ups, samples and testing.
- Unacceptable work and quality ratings.
- Variations.
- Protection of installed work.
- Handover documentation.
- Defects and snagging.
- Weather / force majeure.
- Final account evaluation against contract sum.
- Contingency expenditure.
- Contractual warning notices of delay or disruption.
- Extensions of time.
- Details of claim applications, evaluations and settlements.
- Counter claims and liquidated and ascertained damages.
- Dispute proceedings.
- Performance bond.
- Collateral warrantees, guarantees and insurances.
- Insurance claims.
- Copy of any supplemental or wrap up agreements.
- Copy of signed contract documents and post tender minutes.
[edit] Related articles on Designing Buildings Wiki
Featured articles and news
RTPI leader to become new CIOB Chief Executive Officer
Dr Victoria Hills MRTPI, FICE to take over after Caroline Gumble’s departure.
Social and affordable housing, a long term plan for delivery
The “Delivering a Decade of Renewal for Social and Affordable Housing” strategy sets out future path.
A change to adoptive architecture
Effects of global weather warming on architectural detailing, material choice and human interaction.
The proposed publicly owned and backed subsidiary of Homes England, to facilitate new homes.
How big is the problem and what can we do to mitigate the effects?
Overheating guidance and tools for building designers
A number of cool guides to help with the heat.
The UK's Modern Industrial Strategy: A 10 year plan
Previous consultation criticism, current key elements and general support with some persisting reservations.
Building Safety Regulator reforms
New roles, new staff and a new fast track service pave the way for a single construction regulator.
Architectural Technologist CPDs and Communications
CIAT CPD… and how you can do it!
Cooling centres and cool spaces
Managing extreme heat in cities by directing the public to places for heat stress relief and water sources.
Winter gardens: A brief history and warm variations
Extending the season with glass in different forms and terms.
Restoring Great Yarmouth's Winter Gardens
Transforming one of the least sustainable constructions imaginable.
Construction Skills Mission Board launch sector drive
Newly formed government and industry collaboration set strategy for recruiting an additional 100,000 construction workers a year.
New Architects Code comes into effect in September 2025
ARB Architects Code of Conduct and Practice available with ongoing consultation regarding guidance.
Welsh Skills Body (Medr) launches ambitious plan
The new skills body brings together funding and regulation of tertiary education and research for the devolved nation.
Paul Gandy FCIOB announced as next CIOB President
Former Tilbury Douglas CEO takes helm.
UK Infrastructure: A 10 Year Strategy. In brief with reactions
With the National Infrastructure and Service Transformation Authority (NISTA).