- Project plans
- Project activities
- Legislation and standards
- Industry context
Last edited 23 May 2018
Asset register for built assets
An asset register is a schedule of components that form part of a built asset such as a building. It may form part of a building owner's manual, (operation and maintenance manual or O&M manual) for a building which contains all the information required for the operation, maintenance, decommissioning and demolition of a building.
An asset register may be prepared for every component in a building, or just for the ‘active’ assets that require regular inspection, maintenance, cleaning or replacement, such as building services components.
Ideally, it should be prepared during the design stage, but it may be prepared during construction, or as part of a survey of a completed building. Software is available to help prepare and manage asset registers, and companies exist that will carry out an asset survey to compile an initial register.
An asset register may contain a wide range of information, such as:
- A description of the asset.
- Identification number.
- Access information.
- Purchase price.
- Date of acquisition.
- Purchase order number.
- Date of delivery .
- Ownership records.
- Current value.
- Condition and defects.
- Maintenance requirements and intervals.
- Information about spares.
- Drawing references.
- Running cost.
- Energy performance.
- Health and safety information.
- Service level agreements.
- Disposal date.
- Method of disposal.
- Sale price.
An asset register can be useful for programming and providing the information necessary to carry out activities such as inspections, cleaning and planned preventative maintenance as well as for carrying out repairs or alterations. In addition, it can be useful for budgeting purposes, or for valuing assets, and a copy might be archived as part of an annual financial reporting process.
Asset registers will tend to be prepared digitally, will be searchable and include links to supporting documentation. They may be integrated with maintenance scheduling software, computer-aided facilities management (CAFM) software or building information models (BIM).
Increasingly, building information models (or asset information models) should include all the of information that previously might have been held on a separate asset register. An asset information model (AIM) is an operational BIM model that compiles the data and information necessary to support asset management, that is, it provides all the data and information related to, or required for the operation of an asset. The information required for an asset information model should be defined in the asset information requirements (AIR). In the case of a new asset, asset information requirements will have been used to develop the employer’s information requirements (EIR) incorporated into the tender documentation for a project.
NB NRM3: Order of cost estimating and cost planning for building maintenance works, defines an asset register as: '...a record of applicable maintainable assets, including information such as constructed specification, operational performance data, financial and technical details about each asset.'
 Find out more
 Related articles on Designing Buildings Wiki
- Asset information model
- Asset information requirements.
- BIM and facilities management.
- Building owners manual.
- Contract register.
- Construction Operations Building Information Exchange (COBie).
- Employers Information Requirements.
- Service level agreement.
- Site records and registers.
- Soft landings.
Featured articles and news
An artist finds ruined and decaying buildings a source of inspiration for his work. Book review.
When is there a right to light, and what happens if it is obstructed?
What would the nationalisation of economic infrastructure mean for GB?
A new guide to improving value by reducing design error.
We've reached 80,000 page views a day and 10,000 registered users. Why not join them?
A masterplan is a framework within which a location is encouraged to develop or change. Read our introductory article.
New consultation announced on a specialist Housing Court to settle landlord-tenant disputes.
ICE responds to a transport consultation advising the government to make decisions enabling more inclusive cities.
BRE and Loughborough University complete first phase refurbishment of demonstration home.
If you’re a great writer and have practical experience of the construction industry, it could be you.
Frustrated by long documents or technical jargon? Put off by sign-up forms or costs? Take this 5 min survey to help improve construction knowledge.