Last edited 11 Jul 2019

Form of tender

A tender is a submission made by a prospective supplier in response to an invitation to tender. It makes an offer for the supply of goods or services. An invitation to tender might be issued for a range of contracts, including: equipment supply, the main construction contract (perhaps including design by the contractor), demolition, enabling works, and so on.

An invitation to tender might include:

The form of tender is prepared by the client or their consultants and completed and signed by the tenderer. It is a formal acknowledgement that the tenderer understands and accepts the terms of conditions of the tender documents and any other requirements that are stipulated.

Items that might be appear on a form of tender could include:

  • Latest return time and date.
  • Date, name and address.
  • Tender reference number.
  • The price for which they are to do the works and any adjustments prices that have been agreed should the scope of the work or period of time change (or a reference to documents providing this information).
  • The date until which the price remains valid.
  • The period of time that is allocated for the works, or an actual completion date if required.
  • Acceptance of terms and conditions.
  • Confirmation of the country‚Äôs law that will govern the contract.
  • References to other documents containing information.
  • Any qualifications that apply.
  • Who will bear the costs of preparing the tender.
  • Any alternative proposals (or a reference to documents providing this information).
  • Confirmation of the tender being genuine and bona fide.
  • Signature and tenderer details.

Some of these items may be filled out by the client or their consultants in advance, so that the tenderer only has to agree and sign.

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