Form of tender

A tender is a submission made by a prospective supplier in response to an invitation to tender. It makes an offer for the supply of goods or services. An invitation to tender might be issued for a range of contracts, including: equipment supply, the main construction contract (perhaps including design by the contractor), demolition, enabling works, and so on.

An invitation to tender might include:

• A letter of invitation to tender.
• The form of tender.
• Preliminaries.
• The form of contract.
• A tender pricing document.
• A drawing schedule.
• Design drawings.
• Specifications.

The form of tender is prepared by the client or their consultants and completed and signed by the tenderer. It is a formal acknowledgement that the tenderer understands and accepts the terms of conditions of the tender documents and any other requirements that are stipulated.

Items that might be appear on a form of tender could include:

• Latest return time and date.
• Date, name and address.
• Tender reference number.
• The price for which they are to do the works and any adjustments prices that have been agreed should the scope of the work or period of time change (or a reference to documents providing this information).
• The date until which the price remains valid.
• The period of time that is allocated for the works, or an actual completion date if required.
• Acceptance of terms and conditions.
• Confirmation of the country’s law that will govern the contract.
• References to other documents containing information.
• Any qualifications that apply.
• Who will bear the costs of preparing the tender.
• Any alternative proposals (or a reference to documents providing this information).
• Confirmation of the tender being genuine and bona fide.
• Signature and tenderer details.

Some of these items may be filled out by the client or their consultants in advance, so that the tenderer only has to agree and sign.

[edit] Find out more

[edit] Related articles on Designing Buildings Wiki

• Bid strategies.
• Common mistakes in construction tenders.
• Contract documents for construction.
• Construction contract.
• Contract conditions.
• Contract engrossment.
• Contract execution.
• Contractual documents.
• Negotiated contract.
• Schedules of work.
• Specifications.
• Tender.
• Tender documents.
• Tender negotiations.
• Tender processes.
• Tender return slip.
• Tender settlement meeting.
• Things to avoid when tendering.
• Variant bid.

[edit] External references

• Felp - Sample form tender