Template letter responding to request for bespoke appointment contract
2nd May 2016
Mr J. Smith
Dear Mr Smith
Re: Appointment for Project
Following our telephone conversation regarding appointment I would like to respond to your request for signing a bespoke appointment.
The professional principals at stake are both statutory and personal;
Under the Architects Act 1997 we are required to abide by the ARB’s (Architects Registration Board) Architects Code: Standards of Conduct and Practice (2010) and as RIBA Chartered Practice, The RIBA Code of Professional Conduct lays down criteria that I must satisfy before starting work. They require written agreement with clearly defined services, maintaining our insurance cover and having the skills and resources to fulfil the obligations of the contract.
An example of this; our professional indemnity insurance (PII) is unlikely to cover a ‘fitness for purpose’ rather than ‘duty of care’ type clause which would leave us uninsured and liable for claims of professional misconduct.
A bespoke contract will require review from our lawyers and underwrites to ensure that we will be covered and retain our Professional Indemnity Insurance.
There will be an additional charge/cost and a delay to the preparation of the contract. I must also highlight to you that we have prepared our fee based on the RIBA standard agreement, which apportions risk fairly between the parties, equally weighted and has been tried and tested in a court of law. We would therefore have to review and adjust the fee on the basis of any reapportioning of risk.
We use the RIBA standard form of appointment on all of our projects and are familiar with each of its terms. I am happy to hold a meeting to discuss whether this would be suitable for you. The appointment also has the potential to make amendments and we can discuss specific terms you may be interested in including. If not please let us know your concerns?
I would like to take this opportunity to send a Client Care Letter outlining;
- The proposed fee as calculated with regards to our duties and schedule of services previously stated under the RIBA Standard Agreement 2010 (2012 revision)
- Suspension and termination
- Dispute resolution
We can discuss this at our appointment workshop – alternatively, if you wish us to proceed on the above mentioned assumptions of the RIBA SA 2010 (2012) please return a signed copy of the letter.
Additionally please find attached a copy of the RIBA Standard form of Appointment 2010 (2012 revision) for your review.
If you have any queries please do not hesitate to call. I look forward to hearing from you in due course.
 Related articles on Designing Buildings Wiki
- Appointing consultants.
- Architects fees.
- Collaborative practices.
- Collateral warranties
- Consultant team.
- Consultant's proposals.
- Design liability.
- Employer's information requirements.
- Fee proposals.
- Framework agreements.
- Integrated Supply Team.
- Letter of appointment.
- Pre-qualification questionnaire.
- Procurement route.
- Professional Indemnity Insurance clause in conditions of engagement.
- Professional indemnity insurance.
- Programme consultant.
- Proprietary information.
- Request for proposals.
- Schedule of services.
Featured articles and news
Have a look at some of the most impressive concert stage designs of all time, including Pink Floyd, U2, Rolling Stones, and more...
What is the Home Quality Mark? Find out how it can help you when buying/renting a new home.
Business Secretary launches £246m Faraday Challenge to establish UK as world leader in battery technology.
Government announces new plans for regulations to improve safety and security awareness of drone users.
Read our introductory article to the various different types of fuel.
IHBC book review: Charles Barry’s monumental struggle to rebuild the Houses of Parliament.
Read about RSHP's British Museum extension which has been shortlisted for the 2017 Stirling Prize.
Read our introductory article to building a house extension.
More updates from DCMS about the large-scale testing of cladding systems and the number of buildings affected.
UandI secure resolution to grant planning consent for major new regeneration project.
IHBC article considers how heritage is dealt with when infrastructure schemes are authorised.
It was the tallest structure in the world for 3,800 years, but to this day the exact construction techniques are a mystery.
Shortlist for the industry's most coveted award announced.