A 'tender' is a submission made by a prospective supplier in response to an invitation to tender. It makes an offer for the supply of goods or services. In construction, the main tender process is generally the selection, by the client, of a contractor to construct the works. However, as procurement routes have become more complex, so tenders may now be sought for a wide range of goods and services.
Irrespective of the nature of the goods or services that are being sought, securing tenders generally follows one of a number of basic procedures:
Serial tendering generally involves the preparation of tenders based on a typical or notional bill of quantities or schedule of works. The rates submitted can then be used to value works over a series of similar projects, often for a fixed period of time following which the tender procedure may be repeated.
Serial tendering may used where the client has a regular programme of works that they would like to be undertaken by a single contractor, often minor works, repetitive works (such as housing) or maintenance work. The tender documents will generally define the buildings that will be covered by the works, the term over which works may be required (often between one and five years), an estimate of the likely total value of the works that will be required over the term and an estimate of the likely size of individual orders.
Appointment is based on an agreed schedule of rates related to the categories of work that are likely to form part of the programme.
When individual works are required, the client issues an instruction (or order) to the contractor which may include a written description of the works, drawings if appropriate and a valuation agreed by the client and contractor. Payments are then calculated based on an the agreed schedule of rates (See Measured term contract).
Serial tendering can reduce tender costs, and may encourage suppliers to submit low rates to secure an ongoing programme of work. However, it may be seen as anti-competitive and exclusive. It can be argued that it both encourages innovation (by giving contractors the confidence to invest in continuous improvement) and discourages investment (by preventing other contractors from submitting alternative proposals).
 Related articles on Designing Buildings Wiki
- Appointing consultants.
- Due diligence when selecting contractors or subcontractors.
- Invitation to tender.
- Measured term contract.
- Mid-tender Interviews.
- Pre-qualification questionnaire.
- Pre-tender Interviews.
- Procurement routes.
- Selective tender.
- Tender documentation.
- Tender evaluation.
- Tender processes for construction contracts
- Tender settlement meeting.
Featured articles and news
What is Modernism?
Modernist architecture and its many international variations explained.
BRE support Europe-wide strategic heating plans for local and national authorities.
Work set to begin on 'one of America's greatest parks', which will be 10 times bigger than Central Park.
One of our most popular articles - RSHP's Mike Davies writes about the concept design process.
As Cuba mourn the death of Castro, major renovation of this symbolic landmark may be a reflection of the country's fresh start.
How cannabis plants are used to create an alternative building material with plenty of advantages.
What does Mayor Sadiq Khan's first policy statement mean for London's infrastructure?
Bjarke Ingels Group announced as winners of design competition for new residential landmark in Amsterdam.
Designing Buildings Wiki has reviewed a well-designed and researched set of architecture city maps.
Designing Buildings Wiki attended the second annual Building Live conference, tackling the challenges facing construction.