- Project plans
- Project activities
- Legislation and standards
- Industry context
Last edited 19 Mar 2018
Handover and close out
The process for completing the design and construction of a building is often divided into notional ‘stages’. This can be helpful in establishing milestones for the submission of progress reports, the preparation of information for approval, client gateways, and for making payments. However there is a great deal of ambiguity between the naming of stages by different organisations and the definition of what individual stages include (see comparison of work stages). As a result, it is important that appointment documents make it clear explicitly what activities fall within which stage, and what level of detail is required, rather than relying on rather vague stage names.
‘Handover and Close Out’ is a new phrase coined by the Royal Institute of British Architects (RIBA) for the 2013 Plan of Work. This plan comprises eight work stages, and its new terminology, stage referencing system and lack of detail have generated some criticism.
- 0 - Strategic definition.
- 1 - Preparation and brief.
- 2 - Concept design.
- 3 - Developed design.
- 4 - Technical design.
- 5 - Construction.
- 6 - Handover and close out.
- 7 - In use.
They describe the activities carried out during the stage as, ‘handover of building and conclusion of building contract’ including updating ‘as constructed’ information, commissioning, training and perhaps post-occupancy evaluation following the ‘soft landings’ process. Presumably the stage also includes tasks associated with the defects liability period and issuing the final certificate, although these are not described.
Previously, this stage might have been described as the ‘defects liability period’, the period which begins on certification of practical completion at the end of the construction stage and typically lasts six to twelve months, during which the client takes possession of the site, defects are rectified and then the final certificate issued. This is perhaps a better description of the stage and in the Designing Buildings Wiki project plans, we describe this stage as the ‘occupation and defects liability period’
 Find out more
 Related articles on Designing Buildings Wiki
- Appointing consultants.
- BREEAM Handover.
- Comparison of work stages
- Defects liability period.
- Designing Buildings Wiki Project plans.
- Developed design.
- Handover to client.
- Migration strategy.
- RIBA Plan of Work.
- Soft landings.
- Traditional contract: occupation and defects liability period.
 External references
Featured articles and news
Our servers have reached another milestone. Why not write an article and be seen by our 6.5 million users.
RSHP celebrates competition win in Paris.
All about approved inspectors.
Whilst apparently confusing, German conservation is actually not that different.
The rise and fall of council housing. Book review.
Drivers of change in global heating markets.
11 interesting facts about the use and nature of the material.
Will politicians ultimately fail to tackle Britain's structural challenges?
How self-certification can save time and money.
CIBSE updates Fire Safety Engineering guidance.
EA finds England's water companies are simply unacceptable.