Project manager's report for building design and construction
A fundamental aspect of the project management role is regular reporting of the current status of the project to the client.
The project manager needs to ensure an adequate reporting structure and calendar is in place with the consultants and contractors. Frequency and dates of project meetings need to be co-ordinated with the reporting structure.
Reporting is required for a number of reasons:
- To keep client informed of project status.
- To confirm that the necessary management controls are being operated by the project team.
- To provide a discipline and structure for the team.
- As a communication mechanism for keeping whole team up to date.
- To provide an auditable trail of actions and decisions.
Progress reporting should record the status of the project at a particular date against what the position should have been; it should cover all aspects of the project, identify problems and decisions taken or required, and predict the outcome of the project.
The project manager needs to receive individual reports from the consultants and contractor and summarise them in a report to the client. The detailed reports should be appended as a record.
Typical contents of a project manager's report would be:
- Executive summary.
- Legal agreements.
- Design status.
- Planning / building regulations status.
- Procurement status.
- Construction status.
- Statutory consents and approvals.
- Project programme and progress.
- Project financial report.
- Variation register update.
- Risk register update.
- Major decisions & approvals required
Illustrating trends visually is an excellent way of conveying information to clients and senior management.
This text in based on an extract from PROJECT MANAGEMENT, by Eric Stokes and Saleem Akram. The original manual was published in 2008. It was developed within the scope of the LdV program, project number: 2009-1-PL1-LEO05-05016 entitled “Common Learning Outcomes for European Managers in Construction”. It is reproduced here in a slightly modified form with the kind permission of the Chartered Institute of Building.
--CIOB
[edit] Find out more
[edit] Related articles on Designing Buildings Wiki
Featured articles and news
An artist finds ruined and decaying buildings a source of inspiration for his work. Book review.
When is there a right to light, and what happens if it is obstructed?
Infrastructure nationalisation
What would the nationalisation of economic infrastructure mean for GB?
A new guide to improving value by reducing design error.
We've reached 80,000 page views a day and 10,000 registered users. Why not join them?
A masterplan is a framework within which a location is encouraged to develop or change. Read our introductory article.
New consultation announced on a specialist Housing Court to settle landlord-tenant disputes.
Inclusive cities and transport
ICE responds to a transport consultation advising the government to make decisions enabling more inclusive cities.
BRE and Loughborough University complete first phase refurbishment of demonstration home.
We’re looking for a full-time Editor
If you’re a great writer and have practical experience of the construction industry, it could be you.
Frustrated by long documents or technical jargon? Put off by sign-up forms or costs? Take this 5 min survey to help improve construction knowledge.