Last edited 10 Mar 2015

Production information report for design and construction

It is the last opportunity for the client to consider issues to do with the design of the development and the form of contract before the tender process begins. It may also be the first time that the client has seen drawings describing key components (such as door handles), assemblies and specialist items. As a result, the client may wish to issue the production information report (or parts of it) for consideration to key users (or user panels) and perhaps to their lawyer or other independent client advisers. Once the main contractor has been appointed, subsequent changes can become very expensive.

The approximate quantities cost plan and cash flow projection.
Packaging strategy (and costs associated with individual packages).
An assessment of cost uncertainty and the reasons for this.
Identification of provisional sums.
A schedule of outstanding information (including any client contributions that will be required for the contract documents).
A schedule of outstanding consents (such as statutory approvals or planning conditions).
A description of proposed preliminaries and other items to bring to the client's attention.
Proposed warranties and bonds.
The proposed form of contract, contract conditions and any proposed changes to the contract.
Proposed treatment of liquidated damages.
A schedule of exclusions from the contract.
Any insurance issues.
Drawings and specifications describing key components, assemblies and specialist items.
A list of any remaining components, assemblies, specialist items, samples or materials still requiring approval by client.
An assessment of the possible use of preliminary contracts.
An assessment of the possibility of ordering long-lead items early.
The proposed date of possession.
Tender procedures and the tender period.
An assessment of the need to appoint site inspectors.
An assessment of the need to appoint party wall surveyor(s).