- Project plans
- Project activities
- Legislation and standards
- Industry context
Last edited 24 Jul 2018
Contract administrator for construction contracts
The contract administrator may be the project architect, but could also be the lead consultant, the cost consultant, a specialist consultant, a client representative or employer's agent, the project manager or an engineer.
On a construction management contract, the role of contract administrator might be attributed to the construction manager, and on management contracts the management contractor will perform the role of contract administrator.
Contract administrators are appointed by the client, but when certifying or giving an assessment or decision, they should act honestly and reasonably and their decisions are open to challenge via the dispute resolution procedure unless the contract makes their decisions final and conclusive.
The contract administrator's role will generally include:
- Inviting and processing tenders.
- Preparing contract documents for execution.
- Administrating change control procedures.
- Seeking instructions from the client in relation to the contract.
- Issuing instructions such as variations, or relating to prime cost sums or making good defects.
- Considering claims.
- Chairing construction progress meetings.
- Preparing and issuing construction progress reports.
- Co-ordinating and instructing site inspectors.
- Agreeing commissioning and testing procedures.
- Agreeing defects reporting procedures.
- Ensuring that project documentation is issued to the client.
- Issuing certificates of practical completion and interim certificates.
- Collating and issuing schedules of defects.
- Issuing the certificate of making good defects.
- Issuing the final certificate.
NB: On PFI (Private Finance Initiative) projects, there may also be an independent certifier who represents the project funder.
 Related articles on Designing Buildings Wiki
- Architects instruction.
- Employers agent (design and build).
- Causes of construction disputes.
- Certificate of making good defects.
- Construction contract certificates, notices and instructions.
- Contract claims.
- Change control procedures.
- Construction progress reports.
- Construction contract.
- Contract conditions.
- Contract strategy.
- Extension of time.
- Final certificate
- Interim payment.
- Liquidated damages.
- Loss and expense.
- Practical completion.
- Private finance initiative.
- Project monitoring.
- Site administrator.
Featured articles and news
Conservation in the heritage cities of Venice and Liverpool.
Which room is the most fun to design? Find out the 'Grand Designs' presenter's unusual choice in our interview.
Full suite of speakers are announced for this year's BSRIA Briefing event.
Book your place for the Architectural Technology Awards 2018.
There are many ways of classifying types of building. Have a look at our range of building articles.
BSRIA have launched the 'major update' of the go-to design framework guide for building services.
How to get results with building life cycle assessment.
Government publishes a prospectus inviting proposals for new 'garden communities'.
The Morandi motorway bridge in Genoa collapses during rainstorm while undergoing maintenance works.
'Developed design' is a phrase coined by the RIBA for their 2013 Plan of Work. But what does it actually mean?
New green paper published aiming to rebalance the relationship between landlords and residents and tackle stigma.