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Last edited 30 Nov 2020
Site meeting v technical meeting
Meetings are essential for the successful completion of the construction projects. Whether, it is a railway, building, road or tunnel, meetings will pray a crucial role in developing relations between members of the project team and promoting awareness of objectives and hence building a consensus.
- Project manager
- Project Architect
- Structural Engineer
- Site Engineer
- Site Agent
- Services Engineer
- Material Suppliers
- Contractor’s representative
- Client Representative
- Sub-Contractor Representatives
 Technical meeting
Typically, they are not long, and are straight forward, aiming to resolve the technical ambiguities arising out of the project.
The chairman of the meeting is often the project manager who typically starts the meeting by reading the agenda; then asking the contractor’s representative or site agent to lead a site inspection. During site inspection, technical problems are observed and discussed, and instructions issued to correct them. It is also during this time that team members may agree to change certain aspects of the construction to make them more easy to build and economical.
Thereafter, follows critical discussion on all the issues raised during site inspection in which decisions are made with the agreement from all the parties, instructions are issued and advice is given to members of the team depending on the situation and the raised matters.
Finally the project manager calls for Any Other Business (AOB) from any party, here anyone can raise his objections, calling for corrections of defects, advise on any behaviour/relation that is not working amongst the members of the team and so on.
As in the technical meeting the site meeting is typically headed by the project manager. Starting with the opening, site inspection, confirming the minutes of the previous site meeting, discussing the issues arising during the site inspection, presenting contractors matters, rising consultant matters, then discussing any other matter that might be raised and finally; closing up the meeting and setting the date for the next site meeting.
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