Last edited 13 Oct 2020

Tender settlement meeting for construction

The tender settlement meeting is part of the pre-contract planning process, held just before the contractor submits their tender to the client. The estimate is converted to a tender for senior management to review and assess whether it complies with the client’s requirements as stated in the tender instructions.

Commercial and technical matters are checked to ensure that scheduling, pricing and sequencing are accurate, as well as sub-contractor arrangements and that the risk that will be incurred should they be awarded the contract has been properly considered. Decisions will often be made on the basis of how much the contractor needs the work, their level of confidence in their ability to provide the work as stated in the tender, and their level of comfort with any assumptions that may have been made in the estimate.

The meeting should have formal minutes taken which set down the decisions reached. As well as reviewing all aspects of the bid, there may be other decisions to be made before proceeding with submission to the client. The most common of these include:

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[edit] Related articles on Designing Buildings Wiki

[edit] External references

  • ‘Introduction to Estimating for Construction’, GREENHALGH, B., Routledge (2013)

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