Letter of award
A letter of award, also known as an award letter, is sent by a client/employer as written confirmation that a tenderer has been successful and will be awarded a contract.
The letter forms part of the contract award, which is the process of formally notifying a tenderer that they have been selected as the supplier for a particular contract. It will usually be sent out together with letters to unsuccessful tenderers.
The letter will typically contain details of the amount of the award, the date of the award, and when the contract will be signed. A notice to proceed may also be included detailing the date on which a contractor may begin work.
On public projects, the despatch of a letter of award signifies the start of the Alcatel (standstill) period in the procurement process. This allows unsuccessful tenderers the chance to obtain more information on the award of the contract so they can take appropriate action if they believe they have been unfairly treated.
As such it may be necessary for a letter of award to avoid committing to accepting the tender, since this can be taken to be binding. Rather, the aim of the letter is to give the successful bidder reassurance, and to allow them to begin preparations, whilst refraining from any commitment to legally binding obligations.
As a result, a letter of award may be referred as a 'letter of intent to award' or it may include caveats.
NB A letter of intent is a document expressing an intention to enter into a contract at a future date but creating no contractual relationship until that future contract has been entered into. This may be necessary when suppliers are incurring costs and overheads and can be used as an interim arrangement prior to a formal contract being executed. For more information see: Letter of intent.
[edit] Related articles on Designing Buildings Wiki
Featured articles and news
Change of use legislation breaths new life into buildings
A run down on Class MA of the General Permitted Development Order.
Solar generation in the historic environment
Success requires understanding each site in detail.
Level 6 Design, Construction and Management BSc
CIOB launches first-ever degree programme to develop the next generation of construction leaders.
Open for business as of April, with its 2026 prospectus and new pipeline of housing schemes.
The operational value of workforce health
Keeping projects moving. Incorporating unplanned absence and the importance of health, in operations.
A carbon case for indigenous slate
UK slate can offer clear embodied carbon advantages.
Costs and insolvencies mount for SMEs, despite growth
Construction sector under insolvency and wage bill pressure in part linked to National Insurance, says report.
The place for vitrified clay pipes in modern infrastructure
Why vitrified clay pipes are reclaiming their role in built projects.
Research by construction PR consultancy LMC published.
Roles and responsibilities of domestic clients
ACA Safety in Construction guide for domestic clients.
Fire door compliance in UK commercial buildings
Architect and manufacturer gives their low down.
The new towns and strategic environmental assessments
12 locations of the New Towns Taskforce reduced to 7 within the new towns draft programme and open consultation.
Buildings that changed the future of architecture. Book review.