- Project plans
- Project activities
- Legislation and standards
- Industry context
- Specialist wikis
Last edited 15 Sep 2020
Document control in building design and construction
Organisations may have their own internal quality management system or ISO 9001 certification that sets out their document control procedures, but on a building design project, the consultant team members and the client may wish to agree a common system of document control.
Automatic, electronic systems for document control can be used (document management systems (DMS)) that will automatically name, create versions, track, archive, retrieve and share documents, however at the very least a document control system should be agreed that standardises:
- Document naming.
- Revision numbering.
- Checking and approval systems.
- Status of documents, such as 'for construction', or 'for information'.
- How changes are recorded and highlighted.
- Templates, such as document titles and drawing title blocks.
- Formatting (page sizes and orientation, fonts and font sizes etc).
- Systems for storing and issuing documents (distribution matrix).
- Control of externally created documents.
It is important that the whole project team buys into and supports the document control system as such systems can only be effective if they include all documentation, and there can be a tendency for members of the project team to allow systems to slip if they see that others are not following agreed procedures. See collaborative practices.
Increasingly, project teams are establishing online environments for file sharing and / or document control (such as a common data environment). It is important that it is clear who is responsible for maintaining such a system, and whether it is a contractual requirement for members of the project team to use it.
NB: The ARB (Architects Registration Board) Code: 'Standards of professional conduct and practice', requires that architects have adequate quality management systems in place to protect a client's interest. Standard 4: 'Competent management of your business' states: 'you should ensure that adequate security is in place to safeguard both paper and electronic records for your client, taking full account of data protection legislation, and that clients' confidential information is safeguarded'
See also: General Data Protection Regulations (GDPR).
 Related articles on Designing Buildings Wiki
- Building information modelling.
- Change control.
- Change control: a quality perspective.
- Common data environment.
- General Data Protection Regulations (GDPR).
- Global Unique IDs (GUIDs).
- Information manager.
- Knowledge management.
 External references
Featured articles and news
Tips for civil engineers and other construction professionals.
Updated credential recognition regulations introduced.
New disciplines that are worth keeping.
IHBC members encouraged to update violations database.
Non-obtrusive security sensors can help deter intruders.
Adopting a fabric first approach to efficiency.
Government emphasises training for construction and engineering trades.
ECA and SELECT offer assistance to members set back by delays.
The virtual learning event examines Historic Places - People Places.
Getting post-pandemic infrastructure on the right track.
One of England's grandest country houses.
Take just two minutes to provide your feedback.