BREEAM Evidence gathering
The following comprises of comments from people with experience gathering BREEAM evidence
 Briefing the Design team
- Make sure client team are including BREEAM performance in their appointments, sub-contracts and key reporting criteria for PMs
- Include in your fee proposal and initial reports information on design responsibilities relating to evidence gathering and format/types using the BREEAM evidential requirements section from the manual as a guide.
- Ask the design team to add into the specifications the full list of evidence to be provided by the contractor.
 Assigning responsibilities
- A pre assessment summary report with a summary of the information required from each party
- Set out strong description of what is required for each issue at a very early stage, and keep this in regular discussion, making sure people actually understand what is required and when. Ideally this should be done directly rather than at a big meeting which is often not productive, or the client is present so people nod and say ‘yes i know what im doing’ and then deliver nothing
- Meeting with the full team where all issues are explained and where every team member hears what his responsibilities are. During the meeting everybody writes in the pre assessment report what he is responsible for
- Clear fee scope and an early meeting to discuss and agree design team responsibilities.
- Providing the team a timeline for the delivery of the evidences and managing to monitor this.
- Prepare a Contractors BREEAM Specification document, an M&E BREEAM spec document and Architects BREEAM spec which describe what is required and when
- Provide schedule of evidence required against each credit and assign responsibilities
 General tips
- Evidence examples and templates are very useful for teams
- Ensure team know how to improve any evidence sent asap, what is good / acceptable and what is not compliant
- Collaborate with the BREEAM AP or other client project owner, throughout the design and construction phases. Indirectly keep BREEAM on the project team’s agenda!
- Praise good evidence so they know they can produce this in the future for further assessments
- Clearly explain that most evidence can be based on “usual” project documents if they contain the information needed.
 Chasing evidence
- Online portal through which all project team members can access the
- criteria and provide evidence in real time.
- We use IESTap
- Use shared online spaces for sharing documents and records (Dropbox, OneDrive, etc), ensuring the privacy and correct visibility of each folder for each design team/requirement/theme
- IES TaP or BREEAM TrackerPlus work well
 Progress updates
- Provide regular feedback on the evidence they submit rather than just leaving it so they don’t know where they stand.
- Attend regular meetings to provide updates on the evidence still needed.
- Send out regular evidence trackers - use traffic light system to name and shame the team.
- Regular updated action lists for each project team member confirming exactly what they need to provide.
- Issue regular score update and list containing the typical design/post construction stage evidence required.
- Regular updates and feedback on what has (or hasn’t) been provided.
 General tips
- Setting dates
- A good collaboration with BREEAM AP gives assessors better access to and influence on project team throughout design and construction.
 Find out more
 Related articles
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--Multiple Author Article 16:27, 19 Apr 2018 (BST)
Issue support documents
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Issue support documents are written for named BREEAM Issues or sub-issues. More info. (ac) = awaiting content
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- BREEAM Sustainability champion
- BREEAM Environmental management
- BREEAM Considerate construction
- BREEAM Monitoring of construction site impacts
- BREEAM Aftercare support
- BREEAM Seasonal commissioning
- BREEAM Testing and inspecting building fabric
- BREEAM Life cycle cost and service life planning
- BREEAM Stakeholder consultation (ac)
- BREEAM Commissioning (ac)
- BREEAM Handover (ac)
- BREEAM Inclusive and accessible design (ac)
- BREEAM Post occupancy evaluation (ac)
 Health and Wellbeing
- BREEAM Visual comfort Daylighting (partly ac)
- BREEAM Visual comfort View out
- BREEAM Visual comfort Glare control
- BREEAM Indoor air quality plan
- BREEAM Indoor air quality Ventilation
- BREEAM Thermal comfort
- BREEAM Internal and external lighting (ac)
- BREEAM Indoor pollutants VOCs (ac)
- BREEAM Potential for natural ventilation (ac)
- BREEAM Safe containment in laboratories (ac)
- BREEAM Acoustic performance (ac)
- BREEAM Safety and security (ac)
- BREEAM Reduction of energy use and carbon emissions
- BREEAM Energy monitoring
- BREEAM External lighting (ac)
- BREEAM Low carbon design
- BREEAM Passive design
- BREEAM Free cooling
- BREEAM LZC technologies
- BREEAM Energy efficient cold storage (partly ac)
- BREEAM Energy efficient transportation systems (ac)
- BREEAM Energy efficient laboratory systems
- BREEAM Energy efficient equipment (partly ac)
- BREEAM Drying space
- BREEAM Public transport accessibility
- BREEAM Sustainable transport measures
- BREEAM Proximity to amenities (ac)
- BREEAM Cyclist facilities
- BREEAM Alternative modes of transport (ac)
- BREEAM Maximum car parking capacity
- BREEAM Travel plan
- BREEAM Home office (ac)
- BREEAM Water consumption
- BREEAM Water efficient equipment
- BREEAM Water monitoring (ac)
- BREEAM Water leak detection (ac)
- BREEAM Hard landscaping and boundary protection
- BREEAM Responsible sourcing of materials
- BREEAM Insulation
- BREEAM Designing for durability and resilience
- BREEAM Life cycle impacts (ac)
- BREEAM Material efficiency (ac)
- BREEAM Construction waste management
- BREEAM Recycled aggregates
- BREEAM Speculative floor & ceiling finishes
- BREEAM Adaptation to climate change
- BREEAM Operational waste (ac)
- BREEAM Functional adaptability (ac)
 Land Use and Ecology
- BREEAM Site Selection
- BREEAM Ecological value of site
- BREEAM Protection of ecological features
- BREEAM Minimising impact on existing site ecology
- BREEAM Enhancing site ecology
- BREEAM Long term impact on biodiversity (ac)
- BREEAM Impact of refrigerants
- BREEAM NOx emissions
- BREEAM Flood risk management (ac)
- BREEAM Surface water run-off (ac)
- BREEAM Reduction of night time light pollution (partly ac)
- BREEAM Reduction of noise pollution
Once an ISD has been initially created the '(ac)' marker can be removed
This particular index is based around the structure of the New Construction and RFO schemes.