Disallowed cost
![]() |
Under cost reimbursable contracts, the contractor is paid actual costs – a calculation based on their accounts and records, rather than a pre-determined rate or price. However, not all costs can be accurately determined on a project-specific basis – some costs have only been incurred due to the contractor’s inefficiency, and not all costs are recoverable under the contract.
Options (C, D, E and F) of the New Engineering Contract (NEC) and Engineering and Construction Contract contract (EEC), describe the costs that can be recovered by the contractor as the ‘defined cost’, whereas the costs that cannot be recovered are described as the ‘disallowed cost’. The disallowed cost does not have to be paid by the employer and so is borne by the contractor. As a result, this is a common area of dispute.
Very broadly, the defined cost includes payments due to subcontractors and the cost of components for other works (such as plant, equipment and people), minus the disallowed cost.
The disallowed cost may include costs that appear to fall within the definition of defined cost, but that have been incurred as a result of the contractor’s failure or default.
This includes:
- Amounts that should not have been paid to a subcontractor.
- Amounts that are not justified by the contractor’s records.
- Resources that were not used.
- Costs incurred because the contractor did not follow the proper procedure.
- Failure to give early warning of anything that may delay the works, or increase costs.
- Defects corrected after completion.
- Preparation for adjudication.
Some defects corrected before completion are not disallowed. However, if a target cost (pain/gain) contract is being used, this will increase the defined cost, and so the potential ‘gain’ for the contractor is reduced, and the likelihood of ‘pain’ is increased. As a result, the contractor may in fact still end up paying for some of the costs of the defect.
The project manager decides whether a cost is disallowed. This must be done in accordance with the contract, and a reason must be given for each disallowed cost through the certification process.
[edit] Related articles on Designing Buildings Wiki:
- Atkins v Secretary of State for Transport.
- Alternative Dispute Resolution legislation.
- Compensation event.
- Contract conditions.
- Cost reimbursable contract.
- Defect.
- Defined cost.
- Delay damages.
- NEC3.
- NEC contract change management systems.
- NEC early contractor involvement.
- Outturn cost.
- Period for reply.
- Target cost.
- Time Risk Allowance TRA.
Featured articles and news
An artist, philanthropist and ex-Army helicopter pilot
Q and A with self-representing artist, Hannah Shergold.
Building Safety Regulator appoints permanent director
And publishes three-year strategic plan.
Update on the Energy Savings Opportunity Scheme (ESOS)
Introducing changes to make it more effective from 2024.
2023 CIOB photography competition
Shortlist announced for 2023 public choice award vote.
The last of the Victorians. Book review.
Grimsby's Kasbah: where’s that?
An exotic name that is shrouded in mystery.
This weeks guest editor, Ankita Dwivedi of Firstplanit.
Fropm practice to research and the business of materials.
Terms, histories, theories and practices.
Types of work to existing buildings - repurposing of buildings
Alteration and everything else before demolition.
2023 HSE data on workplace injuries and ill health
And CIOB's response.
Building Safety Act and Secondary Legislation
Presidential update from CIAT's Eddie Weir PCIAT.
Starting pistol Statement for an election campaign?
Rates freeze, NI cuts, full expensing; early election?
Positive pressure or positive input ventilation
Could this be a remedy for condensation, damp or mould?
Unlocking a Healthier Tomorrow
Report on Social housing retrofit in Scotland 2023
Call for ministerial group and National Retrofit Delivery Plan.