Extension of time - approval letter example
Construction contracts generally allow the construction period to be extended where there is a delay that is not the contractor's fault. This is described as an extension of time (EOT).
When it becomes reasonably apparent that there is, or that there is likely to be, a delay that could merit an extension of time, the contractor gives written notice to the contract administrator identifying the relevant event that has caused the delay.
A formal letter is addressed to the contract administrator requesting the extension of time, and presenting the reasons for the request. This letter is then evaluated before approval or rejection. If it is approved, the letter is given a written answer by the contract administrator and a change order is issued.
Here is an example of an approval letter:
|
Contractor's Name Contract Name Contract Number I refer to your extension of time claim dated [insert date of the claim]. In accordance with clause [insert the contract clause] of the General Conditions of Contract, the Principal grants extension/s of time: [Insert number of days requested and reasons for the time extension.] The Contractual Completion Date (as previously extended) was [insert contract completion date including previous time extension approvals]. This extension of [number of days] days makes [insert new completion date] the Contractual Completion Date. Signed by, Authorised Person |
[edit] Related articles on Designing Buildings
- Acceleration of construction works.
- Change order.
- Common refusals of extensions of time.
- Compensation event.
- Contract administrator.
- Contract claims.
- Delay damages.
- Extension of time.
- How to prepare a claim for an extension of time.
- Practical completion.
- Project programme.
- Time Risk Allowance TRA.
- Variations.
Featured articles
Check out some of the best features and news from Designing Buildings as well as key stories from around the web.
New measures to stop people being ripped off
Government to protect families from cowboy builders and aggressive bailiffs.
New Futurebuild showcase brings an innovation-first approach.
National Planning Policy Framework
Understanding the 2026 changes.
ECA's public affairs priorities
Member consultation opens to shape priorities for 2027 to 2030.
Dutyholder responsibilities from 1 July 2026.
Where performance meets practice
The Building Envelope Stage at UKCW Birmingham.
CIAT publishes briefing on planning reforms.
Leaders in Learning for Practice Network
Call for conservation leaders in learning to register interest in new network.
The importance of early engagement
Construction lessons from the Trillium HealthWorks Experience Centre.
Mayors are to be given planning call in powers
Mayors across England will be able to make the most important planning decisions.
The Master Builder: William Butterfield and his times. Book review.
Why construction can't afford to ignore the skills gap.