Extension of time - approval letter example
Construction contracts generally allow the construction period to be extended where there is a delay that is not the contractor's fault. This is described as an extension of time (EOT).
When it becomes reasonably apparent that there is, or that there is likely to be, a delay that could merit an extension of time, the contractor gives written notice to the contract administrator identifying the relevant event that has caused the delay.
A formal letter is addressed to the contract administrator requesting the extension of time, and presenting the reasons for the request. This letter is then evaluated before approval or rejection. If it is approved, the letter is given a written answer by the contract administrator and a change order is issued.
Here is an example of an approval letter:
|
Contractor's Name Contractor Address Contract Name Contract Number I refer to your extension of time claim dated [insert date of the claim]. In accordance with clause [insert the contract clause] of the General Conditions of Contract, the Principal grants extension/s of time: [Insert number of days requested and reasons for the time extension.] The Contractual Completion Date (as previously extended) was [insert contract completion date including previous time extension approvals]. This extension of [number of days] days makes [insert new completion date] the Contractual Completion Date. Signed by, Authorised Person |
[edit] Find out more
[edit] Related articles on Designing Buildings Wiki
- Acceleration of construction works.
- Change order.
- Common refusals of extensions of time.
- Compensation event.
- Contract administrator.
- Contract claims.
- Delay damages.
- Extension of time.
- How to prepare a claim for an extension of time.
- Practical completion.
- Project programme.
- Time Risk Allowance TRA.
- Variations.
Featured articles and news
Heritage on the edge?
Prioritising tax considerations.
Reviewing the Double Diamond Design model
The four D creative process: discover, define, develop and deliver.
National Cyber Security Centre initiative is announced.
The impact of COVID-19 on global HVAC&R markets
Reviewing trends and projections.
Legislation will establish initiatives to move towards net zero.
Status determination statement
How to document contractor employment status.
Social distancing goes high tech
Tech tools to help manage people and space post-pandemic.
Eclectic Edwardian architecture
A style that ranges from mock Tudor to arts and crafts to the 'Wrenaissance'.
Free guide from Secured by Design.
Building Back Better: Circularity
BREEAM strategy for sustainability and the circular economy.
Free tool to improve the construction programming process.
Building services verification
Are buildings doing what they're supposed to be doing?
Cities with quick access to everything by foot or bike.