Designing Buildings - User contributions [en]

How to comply with the Building Safety Case: Fire and Emergency File

2021-09-24T14:51:27Z

Createmaster:

= Building Regulations =

Following the tragic events at Grenfell Tower in June 2017, claiming 72 lives, the Government commissioned the Independent Review of Building Regulations and Fire Safety led by Dame Judith Hackitt. In May 2018, Dame Judith’s final report ‘Building a Safer Future’ made 53 recommendations to rectify the failings of the current legislation. Key recommendations for the new building and fire safety regime include:

* Duty-holders will be responsible for the fire and structural safety during design, construction or refurbishment, and Accountable Persons will assume responsibility during occupation and refurbishment.
* Gateway points at design, construction, and completion phases, at which rigorous inspection of regulatory requirements will be conducted.
* A Golden Thread of building information which must be maintained digitally and updated throughout the building’s lifecycle. The government steering group, Golden Thread Initiative [GTI], will test options and processes for the golden thread and set out its recommendations.
* Mandatory reporting to the new Building Safety Regulator [BSR], who will be the building control authority for all Higher Risk Residential Buildings [HRRB’s(1)]. On occupation, the Building Safety Case must be submitted by the accountable person to the BSR. This should be an ongoing digital record for managing fire and structural risks.

The Government published its response to the ‘Building a Safer Future’ consultation setting out plans to ensure history is not repeated. Subsequently, the Fire Safety Bill was made law on 29th April 2021, setting out where responsibilities lie for reducing the fire risk in multi-occupied residential buildings. A draft Building Safety Bill was published in July 2020, in which the BSR is a key element. It’s expected to receive Royal Assent by July 2022.

Between gateways 2 and 3, The Fire and Emergency File [FEF] is expected to be a requirement for all higher risk buildings and one of the core information deliverables of the future Building Safety Case. This article answers the key questions we are regularly asked; What is it? Why is it needed? Who is responsible for it?

(1) The Hackitt Review recommends all buildings over 18 meters in height or containing more than 6 storeys are classed as higher risk.

= What is the Fire and Emergency File? =

The Fire and Emergency File builds on the existing regulation 38 requirements and forms part of the Golden Thread of Information [GTI], the backbone to the new information requirements under the Building Safety Regulations. It sets out the critical fire safety information for the building to help the building owner better understand how to effectively manage their building in respect to fire and emergency situations.

The scope, structure and format of the Fire and Emergency File should be agreed between the client, Principal Designer and Principal Contractor. A standard FEF, as a minimum, will contain the following;

* Fire strategy documents
* Active and passive installed systems
* External wall construction details and materials used
* Individual product fire rating details
* Statutory certification and building regs sign-off
* As-built drawings

= When should it be produced? =

The Fire and Emergency File builds on any fire statement produced at [https://www.gov.uk/guidance/building-safety-planning-gateway-one Gateway One] [pre-planning] but is initiated at Gateway Two [pre-construction] by the client. The file is passed over to the Principal Designer and Principal Contractor during the design and construction phase to update and finalise the critical fire safety information of the building in time for PC. At Gateway Three [pre-occupation] the client is responsible for issuing the completed FEF to the building owner so they can complete a pre-occupation fire risk assessment to enable building occupation to commence.

[[File:Gateway.png]]

= Why is it important? =

The FEF is critical to ensure anyone carrying out design, construction or refurbishment work on a building has a complete and accurate record of the fire strategy and systems for the building and its residents. This will provide the future building owner with an ongoing digital record of the key building safety aspects, helping them understand why the fire and other safety precautions have been provided.

= Who is responsible for producing it? =

For new build projects the FEF is initiated by the client and passed over to the Principal Designer and Principal Contractor to be updated and finalised. The file is then issued to the client at PC and transferred to the building owner along with the digital record. Together, this provides the golden thread of information needed to manage the building safely and the required evidence to inform the Building Safety Case. The FEF must be transferred when building ownership changes to ensure the thread of information continues throughout the building lifecycle.

For existing buildings there may be little, or no existing building information in place. The duty holder will therefore need to undertake an information gathering exercise to build the digital record of the building’s safety systems.

[[File:Key_Dutyholders.jpg|link=File:Key_Dutyholders.jpg]]

Client, Principal Designer, Principal Contractor, Owner/Superior Landlord

= Key Takeaways =

* All buildings over 18 meters or containing more than 6 storeys are classed as Higher Risk Residential Buildings [HRRB’s].
* The FEF is a core information deliverable that duty holders will be required to produce on all HRRB projects.
* The FEF is issued to the future building owner with the ongoing Building Safety Case, as evidence to show the building is ready for occupation.
* The FEF will be used and maintained by the Accountable Person to manage fire safety during the occupation phase.

--[[User:Createmaster|Createmaster]] 13:53, 20 Sep 2021 (BST)

[[Category:Health_and_safety_/_CDM]] [[Category:Other_legislation]] [[Category:Property_law]] [[Category:Regulations]] [[Category:Construction_management]]

File:Gateway.png

2021-09-24T14:50:59Z

Createmaster:

How to comply with the Building Safety Case: Fire and Emergency File

2021-09-20T15:33:34Z

Createmaster:

= Building Regulations =

Following the tragic events at Grenfell Tower in June 2017, claiming 72 lives, the Government commissioned the Independent Review of Building Regulations and Fire Safety led by Dame Judith Hackitt. In May 2018, Dame Judith’s final report ‘Building a Safer Future’ made 53 recommendations to rectify the failings of the current legislation. Key recommendations for the new building and fire safety regime include:

* Duty-holders will be responsible for the fire and structural safety during design, construction or refurbishment, and Accountable Persons will assume responsibility during occupation and refurbishment.
* Gateway points at design, construction, and completion phases, at which rigorous inspection of regulatory requirements will be conducted.
* A Golden Thread of building information which must be maintained digitally and updated throughout the building’s lifecycle. The government steering group, Golden Thread Initiative [GTI], will test options and processes for the golden thread and set out its recommendations.
* Mandatory reporting to the new Building Safety Regulator [BSR], who will be the building control authority for all Higher Risk Residential Buildings [HRRB’s(1)]. On occupation, the Building Safety Case must be submitted by the accountable person to the BSR. This should be an ongoing digital record for managing fire and structural risks.

The Government published its response to the ‘Building a Safer Future’ consultation setting out plans to ensure history is not repeated. Subsequently, the Fire Safety Bill was made law on 29th April 2021, setting out where responsibilities lie for reducing the fire risk in multi-occupied residential buildings. A draft Building Safety Bill was published in July 2020, in which the BSR is a key element. It’s expected to receive Royal Assent by July 2022.

Between gateways 2 and 3, The Fire and Emergency File [FEF] is expected to be a requirement for all higher risk buildings and one of the core information deliverables of the future Building Safety Case. This article answers the key questions we are regularly asked; What is it? Why is it needed? Who is responsible for it?

(1) The Hackitt Review recommends all buildings over 18 meters in height or containing more than 6 storeys are classed as higher risk.

= What is the Fire and Emergency File? =

The Fire and Emergency File builds on the existing regulation 38 requirements and forms part of the Golden Thread of Information [GTI], the backbone to the new information requirements under the Building Safety Regulations. It sets out the critical fire safety information for the building to help the building owner better understand how to effectively manage their building in respect to fire and emergency situations.

The scope, structure and format of the Fire and Emergency File should be agreed between the client, Principal Designer and Principal Contractor. A standard FEF, as a minimum, will contain the following;

* Fire strategy documents
* Active and passive installed systems
* External wall construction details and materials used
* Individual product fire rating details
* Statutory certification and building regs sign-off
* As-built drawings

= When should it be produced? =

The Fire and Emergency File builds on any fire statement produced at [https://www.gov.uk/guidance/building-safety-planning-gateway-one Gateway One] [pre-planning] but is initiated at Gateway Two [pre-construction] by the client. The file is passed over to the Principal Designer and Principal Contractor during the design and construction phase to update and finalise the critical fire safety information of the building in time for PC. At Gateway Three [pre-occupation] the client is responsible for issuing the completed FEF to the building owner so they can complete a pre-occupation fire risk assessment to enable building occupation to commence.

[[File:FEF_Image_1.png|link=File:FEF_Image_1.png]]

= Why is it important? =

The FEF is critical to ensure anyone carrying out design, construction or refurbishment work on a building has a complete and accurate record of the fire strategy and systems for the building and its residents. This will provide the future building owner with an ongoing digital record of the key building safety aspects, helping them understand why the fire and other safety precautions have been provided.

= Who is responsible for producing it? =

For new build projects the FEF is initiated by the client and passed over to the Principal Designer and Principal Contractor to be updated and finalised. The file is then issued to the client at PC and transferred to the building owner along with the digital record. Together, this provides the golden thread of information needed to manage the building safely and the required evidence to inform the Building Safety Case. The FEF must be transferred when building ownership changes to ensure the thread of information continues throughout the building lifecycle.

For existing buildings there may be little, or no existing building information in place. The duty holder will therefore need to undertake an information gathering exercise to build the digital record of the building’s safety systems.

[[File:Key Dutyholders.jpg]]

Client, Principal Designer, Principal Contractor, Owner/Superior Landlord

= Key Takeaways =

* All buildings over 18 meters or containing more than 6 storeys are classed as Higher Risk Residential Buildings [HRRB’s].
* The FEF is a core information deliverable that duty holders will be required to produce on all HRRB projects.
* The FEF is issued to the future building owner with the ongoing Building Safety Case, as evidence to show the building is ready for occupation.
* The FEF will be used and maintained by the Accountable Person to manage fire safety during the occupation phase.

--[[User:Createmaster|Createmaster]] 13:53, 20 Sep 2021 (BST)

[[Category:Health_and_safety_/_CDM]] [[Category:Other_legislation]] [[Category:Property_law]] [[Category:Regulations]] [[Category:Construction_management]]

File:Key Dutyholders.jpg

2021-09-20T15:32:32Z

Createmaster:

How to comply with the Building Safety Case: Fire and Emergency File

2021-09-20T12:53:16Z

Createmaster:

= Building Regulations =

Following the tragic events at Grenfell Tower in June 2017, claiming 72 lives, the Government commissioned the Independent Review of Building Regulations and Fire Safety led by Dame Judith Hackitt. In May 2018, Dame Judith’s final report ‘Building a Safer Future’ made 53 recommendations to rectify the failings of the current legislation. Key recommendations for the new building and fire safety regime include:

* Duty-holders will be responsible for the fire and structural safety during design, construction or refurbishment, and Accountable Persons will assume responsibility during occupation and refurbishment.
* Gateway points at design, construction, and completion phases, at which rigorous inspection of regulatory requirements will be conducted.
* A Golden Thread of building information which must be maintained digitally and updated throughout the building’s lifecycle. The government steering group, Golden Thread Initiative [GTI], will test options and processes for the golden thread and set out its recommendations.
* Mandatory reporting to the new Building Safety Regulator [BSR], who will be the building control authority for all Higher Risk Residential Buildings [HRRB’s(1)]. On occupation, the Building Safety Case must be submitted by the accountable person to the BSR. This should be an ongoing digital record for managing fire and structural risks.

The Government published its response to the ‘Building a Safer Future’ consultation setting out plans to ensure history is not repeated. Subsequently, the Fire Safety Bill was made law on 29th April 2021, setting out where responsibilities lie for reducing the fire risk in multi-occupied residential buildings. A draft Building Safety Bill was published in July 2020, in which the BSR is a key element. It’s expected to receive Royal Assent by July 2022.

Between gateways 2 and 3, The Fire and Emergency File [FEF] is expected to be a requirement for all higher risk buildings and one of the core information deliverables of the future Building Safety Case. This article answers the key questions we are regularly asked; What is it? Why is it needed? Who is responsible for it?

(1) The Hackitt Review recommends all buildings over 18 meters in height or containing more than 6 storeys are classed as higher risk.

= What is the Fire and Emergency File? =

The Fire and Emergency File builds on the existing regulation 38 requirements and forms part of the Golden Thread of Information [GTI], the backbone to the new information requirements under the Building Safety Regulations. It sets out the critical fire safety information for the building to help the building owner better understand how to effectively manage their building in respect to fire and emergency situations.

The scope, structure and format of the Fire and Emergency File should be agreed between the client, Principal Designer and Principal Contractor. A standard FEF, as a minimum, will contain the following;

* Fire strategy documents
* Active and passive installed systems
* External wall construction details and materials used
* Individual product fire rating details
* Statutory certification and building regs sign-off
* As-built drawings

= When should it be produced? =

The Fire and Emergency File builds on any fire statement produced at [https://www.gov.uk/guidance/building-safety-planning-gateway-one Gateway One] [pre-planning] but is initiated at Gateway Two [pre-construction] by the client. The file is passed over to the Principal Designer and Principal Contractor during the design and construction phase to update and finalise the critical fire safety information of the building in time for PC. At Gateway Three [pre-occupation] the client is responsible for issuing the completed FEF to the building owner so they can complete a pre-occupation fire risk assessment to enable building occupation to commence.

[[File:FEF_Image_1.png|link=File:FEF_Image_1.png]]

= Why is it important? =

The FEF is critical to ensure anyone carrying out design, construction or refurbishment work on a building has a complete and accurate record of the fire strategy and systems for the building and its residents. This will provide the future building owner with an ongoing digital record of the key building safety aspects, helping them understand why the fire and other safety precautions have been provided.

= Who is responsible for producing it? =

For new build projects the FEF is initiated by the client and passed over to the Principal Designer and Principal Contractor to be updated and finalised. The file is then issued to the client at PC and transferred to the building owner along with the digital record. Together, this provides the golden thread of information needed to manage the building safely and the required evidence to inform the Building Safety Case. The FEF must be transferred when building ownership changes to ensure the thread of information continues throughout the building lifecycle.

For existing buildings there may be little, or no existing building information in place. The duty holder will therefore need to undertake an information gathering exercise to build the digital record of the building’s safety systems.

[[File:FEF_Image_2.jpg|link=File:FEF_Image_2.jpg]]

[[File:FEF_Image_3.png|link=File:FEF_Image_3.png]]

= Key Takeaways =

* All buildings over 18 meters or containing more than 6 storeys are classed as Higher Risk Residential Buildings [HRRB’s].
* The FEF is a core information deliverable that duty holders will be required to produce on all HRRB projects.
* The FEF is issued to the future building owner with the ongoing Building Safety Case, as evidence to show the building is ready for occupation.
* The FEF will be used and maintained by the Accountable Person to manage fire safety during the occupation phase.

--[[User:Createmaster|Createmaster]] 13:53, 20 Sep 2021 (BST)

[[Category:Health_and_safety_/_CDM]] [[Category:Other_legislation]] [[Category:Property_law]] [[Category:Regulations]] [[Category:Construction_management]]

How to comply with the Building Safety Case: Fire and Emergency File

2021-09-20T12:40:07Z

Createmaster:

= Building Regulations =

Following the tragic events at Grenfell Tower in June 2017, claiming 72 lives, the Government commissioned the Independent Review of Building Regulations and Fire Safety led by Dame Judith Hackitt. In May 2018, Dame Judith’s final report ‘Building a Safer Future’ made 53 recommendations to rectify the failings of the current legislation. Key recommendations for the new building and fire safety regime include:

* Duty-holders will be responsible for the fire and structural safety during design, construction or refurbishment, and Accountable Persons will assume responsibility during occupation and refurbishment.
* Gateway points at design, construction, and completion phases, at which rigorous inspection of regulatory requirements will be conducted.
* A Golden Thread of building information which must be maintained digitally and updated throughout the building’s lifecycle. The government steering group, Golden Thread Initiative [GTI], will test options and processes for the golden thread and set out its recommendations.
* Mandatory reporting to the new Building Safety Regulator [BSR], who will be the building control authority for all Higher Risk Residential Buildings [HRRB’s(1)]. On occupation, the Building Safety Case must be submitted by the accountable person to the BSR. This should be an ongoing digital record for managing fire and structural risks.

The Government published its response to the ‘Building a Safer Future’ consultation setting out plans to ensure history is not repeated. Subsequently, the Fire Safety Bill was made law on 29th April 2021, setting out where responsibilities lie for reducing the fire risk in multi-occupied residential buildings. A draft Building Safety Bill was published in July 2020, in which the BSR is a key element. It’s expected to receive Royal Assent by July 2022.

Between gateways 2 and 3, The Fire and Emergency File [FEF] is expected to be a requirement for all higher risk buildings and one of the core information deliverables of the future Building Safety Case. This article answers the key questions we are regularly asked; What is it? Why is it needed? Who is responsible for it?

(1) The Hackitt Review recommends all buildings over 18 meters in height or containing more than 6 storeys are classed as higher risk.

= What is the Fire and Emergency File? =

The Fire and Emergency File builds on the existing regulation 38 requirements and forms part of the Golden Thread of Information [GTI], the backbone to the new information requirements under the Building Safety Regulations. It sets out the critical fire safety information for the building to help the building owner better understand how to effectively manage their building in respect to fire and emergency situations.

The scope, structure and format of the Fire and Emergency File should be agreed between the client, Principal Designer and Principal Contractor. A standard FEF, as a minimum, will contain the following;

* Fire strategy documents
* Active and passive installed systems
* External wall construction details and materials used
* Individual product fire rating details
* Statutory certification and building regs sign-off
* As-built drawings

= When should it be produced? =

The Fire and Emergency File builds on any fire statement produced at [https://www.gov.uk/guidance/building-safety-planning-gateway-one Gateway One] [pre-planning] but is initiated at Gateway Two [pre-construction] by the client. The file is passed over to the Principal Designer and Principal Contractor during the design and construction phase to update and finalise the critical fire safety information of the building in time for PC. At Gateway Three [pre-occupation] the client is responsible for issuing the completed FEF to the building owner so they can complete a pre-occupation fire risk assessment to enable building occupation to commence.

[[File:FEF_Image_1.png|link=File:FEF_Image_1.png]]

= Why is it important? =

The FEF is critical to ensure anyone carrying out design, construction or refurbishment work on a building has a complete and accurate record of the fire strategy and systems for the building and its residents. This will provide the future building owner with an ongoing digital record of the key building safety aspects, helping them understand why the fire and other safety precautions have been provided.

= Who is responsible for producing it? =

For new build projects the FEF is initiated by the client and passed over to the Principal Designer and Principal Contractor to be updated and finalised. The file is then issued to the client at PC and transferred to the building owner along with the digital record. Together, this provides the golden thread of information needed to manage the building safely and the required evidence to inform the Building Safety Case. The FEF must be transferred when building ownership changes to ensure the thread of information continues throughout the building lifecycle.

For existing buildings there may be little, or no existing building information in place. The duty holder will therefore need to undertake an information gathering exercise to build the digital record of the building’s safety systems.

[[File:FEF_Image_2.jpg|link=File:FEF_Image_2.jpg]]

[[File:FEF_Image_3.png|link=File:FEF_Image_3.png]]

= Key Takeaways =

* All buildings over 18 meters or containing more than 6 storeys are classed as Higher Risk Residential Buildings [HRRB’s].
* The FEF is a core information deliverable that duty holders will be required to produce on all HRRB projects.
* The FEF is issued to the future building owner with the ongoing Building Safety Case, as evidence to show the building is ready for occupation.
* The FEF will be used and maintained by the Accountable Person to manage fire safety during the occupation phase.

[[Category:Health_and_safety_/_CDM]] [[Category:Other_legislation]] [[Category:Property_law]] [[Category:Regulations]] [[Category:Construction_management]]

How to comply with the Building Safety Case: Fire and Emergency File

2021-09-20T12:38:17Z

Createmaster:

= =

Following the tragic events at Grenfell Tower in June 2017, claiming 72 lives, the Government commissioned the Independent Review of Building Regulations and Fire Safety led by Dame Judith Hackitt. In May 2018, Dame Judith’s final report ‘Building a Safer Future’ made 53 recommendations to rectify the failings of the current legislation. Key recommendations for the new building and fire safety regime include:

* Duty-holders will be responsible for the fire and structural safety during design, construction or refurbishment, and Accountable Persons will assume responsibility during occupation and refurbishment.
* Gateway points at design, construction, and completion phases, at which rigorous inspection of regulatory requirements will be conducted.
* A Golden Thread of building information which must be maintained digitally and updated throughout the building’s lifecycle. The government steering group, Golden Thread Initiative [GTI], will test options and processes for the golden thread and set out its recommendations.
* Mandatory reporting to the new Building Safety Regulator [BSR], who will be the building control authority for all Higher Risk Residential Buildings [HRRB’s(1)]. On occupation, the Building Safety Case must be submitted by the accountable person to the BSR. This should be an ongoing digital record for managing fire and structural risks.

The Government published its response to the ‘Building a Safer Future’ consultation setting out plans to ensure history is not repeated. Subsequently, the Fire Safety Bill was made law on 29th April 2021, setting out where responsibilities lie for reducing the fire risk in multi-occupied residential buildings. A draft Building Safety Bill was published in July 2020, in which the BSR is a key element. It’s expected to receive Royal Assent by July 2022.

Between gateways 2 and 3, The Fire and Emergency File [FEF] is expected to be a requirement for all higher risk buildings and one of the core information deliverables of the future Building Safety Case. This article answers the key questions we are regularly asked; What is it? Why is it needed? Who is responsible for it?

(1) The Hackitt Review recommends all buildings over 18 meters in height or containing more than 6 storeys are classed as higher risk.

= What is the Fire and Emergency File? =

The Fire and Emergency File builds on the existing regulation 38 requirements and forms part of the Golden Thread of Information [GTI], the backbone to the new information requirements under the Building Safety Regulations. It sets out the critical fire safety information for the building to help the building owner better understand how to effectively manage their building in respect to fire and emergency situations.

The scope, structure and format of the Fire and Emergency File should be agreed between the client, Principal Designer and Principal Contractor. A standard FEF, as a minimum, will contain the following;

* Fire strategy documents
* Active and passive installed systems
* External wall construction details and materials used
* Individual product fire rating details
* Statutory certification and building regs sign-off
* As-built drawings

= When should it be produced? =

The Fire and Emergency File builds on any fire statement produced at [https://www.gov.uk/guidance/building-safety-planning-gateway-one Gateway One] [pre-planning] but is initiated at Gateway Two [pre-construction] by the client. The file is passed over to the Principal Designer and Principal Contractor during the design and construction phase to update and finalise the critical fire safety information of the building in time for PC. At Gateway Three [pre-occupation] the client is responsible for issuing the completed FEF to the building owner so they can complete a pre-occupation fire risk assessment to enable building occupation to commence.

[[File:FEF_Image_1.png|link=File:FEF_Image_1.png]]

= Why is it important? =

The FEF is critical to ensure anyone carrying out design, construction or refurbishment work on a building has a complete and accurate record of the fire strategy and systems for the building and its residents. This will provide the future building owner with an ongoing digital record of the key building safety aspects, helping them understand why the fire and other safety precautions have been provided.

= Who is responsible for producing it? =

For new build projects the FEF is initiated by the client and passed over to the Principal Designer and Principal Contractor to be updated and finalised. The file is then issued to the client at PC and transferred to the building owner along with the digital record. Together, this provides the golden thread of information needed to manage the building safely and the required evidence to inform the Building Safety Case. The FEF must be transferred when building ownership changes to ensure the thread of information continues throughout the building lifecycle.

For existing buildings there may be little, or no existing building information in place. The duty holder will therefore need to undertake an information gathering exercise to build the digital record of the building’s safety systems.

[[File:FEF_Image_2.jpg|link=File:FEF_Image_2.jpg]]

[[File:FEF_Image_3.png|link=File:FEF_Image_3.png]]

= Key Takeaways =

* All buildings over 18 meters or containing more than 6 storeys are classed as Higher Risk Residential Buildings [HRRB’s].
* The FEF is a core information deliverable that duty holders will be required to produce on all HRRB projects.
* The FEF is issued to the future building owner with the ongoing Building Safety Case, as evidence to show the building is ready for occupation.
* The FEF will be used and maintained by the Accountable Person to manage fire safety during the occupation phase.

[[Category:Health_and_safety_/_CDM]] [[Category:Other_legislation]] [[Category:Property_law]] [[Category:Regulations]] [[Category:Construction_management]]

How to comply with the Building Safety Case: Fire and Emergency File

2021-09-20T12:37:14Z

Createmaster:

Following the tragic events at Grenfell Tower in June 2017, claiming 72 lives, the Government commissioned the Independent Review of Building Regulations and Fire Safety led by Dame Judith Hackitt. In May 2018, Dame Judith’s final report ‘Building a Safer Future’ made 53 recommendations to rectify the failings of the current legislation. Key recommendations for the new building and fire safety regime include:

* Duty-holders will be responsible for the fire and structural safety during design, construction or refurbishment, and Accountable Persons will assume responsibility during occupation and refurbishment.
* Gateway points at design, construction, and completion phases, at which rigorous inspection of regulatory requirements will be conducted.
* A Golden Thread of building information which must be maintained digitally and updated throughout the building’s lifecycle. The government steering group, Golden Thread Initiative [GTI], will test options and processes for the golden thread and set out its recommendations.
* Mandatory reporting to the new Building Safety Regulator [BSR], who will be the building control authority for all Higher Risk Residential Buildings [HRRB’s(1)]. On occupation, the Building Safety Case must be submitted by the accountable person to the BSR. This should be an ongoing digital record for managing fire and structural risks.

The Government published its response to the ‘Building a Safer Future’ consultation setting out plans to ensure history is not repeated. Subsequently, the Fire Safety Bill was made law on 29th April 2021, setting out where responsibilities lie for reducing the fire risk in multi-occupied residential buildings. A draft Building Safety Bill was published in July 2020, in which the BSR is a key element. It’s expected to receive Royal Assent by July 2022.

Between gateways 2 and 3, The Fire and Emergency File [FEF] is expected to be a requirement for all higher risk buildings and one of the core information deliverables of the future Building Safety Case. This article answers the key questions we are regularly asked; What is it? Why is it needed? Who is responsible for it?

(1) The Hackitt Review recommends all buildings over 18 meters in height or containing more than 6 storeys are classed as higher risk.

= What is the Fire and Emergency File? =

The Fire and Emergency File builds on the existing regulation 38 requirements and forms part of the Golden Thread of Information [GTI], the backbone to the new information requirements under the Building Safety Regulations. It sets out the critical fire safety information for the building to help the building owner better understand how to effectively manage their building in respect to fire and emergency situations.

The scope, structure and format of the Fire and Emergency File should be agreed between the client, Principal Designer and Principal Contractor. A standard FEF, as a minimum, will contain the following;

* Fire strategy documents
* Active and passive installed systems
* External wall construction details and materials used
* Individual product fire rating details
* Statutory certification and building regs sign-off
* As-built drawings

= When should it be produced? =

The Fire and Emergency File builds on any fire statement produced at [https://www.gov.uk/guidance/building-safety-planning-gateway-one Gateway One] [pre-planning] but is initiated at Gateway Two [pre-construction] by the client. The file is passed over to the Principal Designer and Principal Contractor during the design and construction phase to update and finalise the critical fire safety information of the building in time for PC. At Gateway Three [pre-occupation] the client is responsible for issuing the completed FEF to the building owner so they can complete a pre-occupation fire risk assessment to enable building occupation to commence.

[[File:FEF_Image_1.png|link=File:FEF_Image_1.png]]

= Why is it important? =

The FEF is critical to ensure anyone carrying out design, construction or refurbishment work on a building has a complete and accurate record of the fire strategy and systems for the building and its residents. This will provide the future building owner with an ongoing digital record of the key building safety aspects, helping them understand why the fire and other safety precautions have been provided.

= Who is responsible for producing it? =

For new build projects the FEF is initiated by the client and passed over to the Principal Designer and Principal Contractor to be updated and finalised. The file is then issued to the client at PC and transferred to the building owner along with the digital record. Together, this provides the golden thread of information needed to manage the building safely and the required evidence to inform the Building Safety Case. The FEF must be transferred when building ownership changes to ensure the thread of information continues throughout the building lifecycle.

For existing buildings there may be little, or no existing building information in place. The duty holder will therefore need to undertake an information gathering exercise to build the digital record of the building’s safety systems.

[[File:FEF_Image_2.jpg|link=File:FEF_Image_2.jpg]]

[[File:FEF_Image_3.png|link=File:FEF_Image_3.png]]

= Key Takeaways =

* All buildings over 18 meters or containing more than 6 storeys are classed as Higher Risk Residential Buildings [HRRB’s].
* The FEF is a core information deliverable that duty holders will be required to produce on all HRRB projects.
* The FEF is issued to the future building owner with the ongoing Building Safety Case, as evidence to show the building is ready for occupation.
* The FEF will be used and maintained by the Accountable Person to manage fire safety during the occupation phase.

[[Category:Health_and_safety_/_CDM]] [[Category:Other_legislation]] [[Category:Property_law]] [[Category:Regulations]] [[Category:Construction_management]]

How to comply with the Building Safety Case: Fire and Emergency File

2021-09-20T12:35:46Z

Createmaster:

Following the tragic events at Grenfell Tower in June 2017, claiming 72 lives, the Government commissioned the Independent Review of Building Regulations and Fire Safety led by Dame Judith Hackitt. In May 2018, Dame Judith’s final report ‘Building a Safer Future’ made 53 recommendations to rectify the failings of the current legislation. Key recommendations for the new building and fire safety regime include:

* Duty-holders will be responsible for the fire and structural safety during design, construction or refurbishment, and Accountable Persons will assume responsibility during occupation and refurbishment.
* Gateway points at design, construction, and completion phases, at which rigorous inspection of regulatory requirements will be conducted.
* A Golden Thread of building information which must be maintained digitally and updated throughout the building’s lifecycle. The government steering group, Golden Thread Initiative [GTI], will test options and processes for the golden thread and set out its recommendations.
* Mandatory reporting to the new Building Safety Regulator [BSR], who will be the building control authority for all Higher Risk Residential Buildings [HRRB’s(1)]. On occupation, the Building Safety Case must be submitted by the accountable person to the BSR. This should be an ongoing digital record for managing fire and structural risks.

The Government published its response to the ‘Building a Safer Future’ consultation setting out plans to ensure history is not repeated. Subsequently, the Fire Safety Bill was made law on 29th April 2021, setting out where responsibilities lie for reducing the fire risk in multi-occupied residential buildings. A draft Building Safety Bill was published in July 2020, in which the BSR is a key element. It’s expected to receive Royal Assent by July 2022.

Between gateways 2 and 3, The Fire and Emergency File [FEF] is expected to be a requirement for all higher risk buildings and one of the core information deliverables of the future Building Safety Case. This article answers the key questions we are regularly asked; What is it? Why is it needed? Who is responsible for it?

(1) The Hackitt Review recommends all buildings over 18 meters in height or containing more than 6 storeys are classed as higher risk.

= What is the Fire and Emergency File? =

The Fire and Emergency File builds on the existing regulation 38 requirements and forms part of the Golden Thread of Information [GTI], the backbone to the new information requirements under the Building Safety Regulations. It sets out the critical fire safety information for the building to help the building owner better understand how to effectively manage their building in respect to fire and emergency situations.

The scope, structure and format of the Fire and Emergency File should be agreed between the client, Principal Designer and Principal Contractor. A standard FEF, as a minimum, will contain the following;

Fire strategy documents 
Active and passive installed systems 
External wall construction details and materials used 
Individual product fire rating details 
Statutory certification and building regs sign-off 
As-built drawings

= When should it be produced? =

The Fire and Emergency File builds on any fire statement produced at [https://www.gov.uk/guidance/building-safety-planning-gateway-one Gateway One] [pre-planning] but is initiated at Gateway Two [pre-construction] by the client. The file is passed over to the Principal Designer and Principal Contractor during the design and construction phase to update and finalise the critical fire safety information of the building in time for PC. At Gateway Three [pre-occupation] the client is responsible for issuing the completed FEF to the building owner so they can complete a pre-occupation fire risk assessment to enable building occupation to commence.

[[File:FEF_Image_1.png|link=File:FEF_Image_1.png]]

= Why is it important? =

The FEF is critical to ensure anyone carrying out design, construction or refurbishment work on a building has a complete and accurate record of the fire strategy and systems for the building and its residents. This will provide the future building owner with an ongoing digital record of the key building safety aspects, helping them understand why the fire and other safety precautions have been provided.

= Who is responsible for producing it? =

For new build projects the FEF is initiated by the client and passed over to the Principal Designer and Principal Contractor to be updated and finalised. The file is then issued to the client at PC and transferred to the building owner along with the digital record. Together, this provides the golden thread of information needed to manage the building safely and the required evidence to inform the Building Safety Case. The FEF must be transferred when building ownership changes to ensure the thread of information continues throughout the building lifecycle.

For existing buildings there may be little, or no existing building information in place. The duty holder will therefore need to undertake an information gathering exercise to build the digital record of the building’s safety systems.

[[File:FEF_Image_2.jpg|link=File:FEF_Image_2.jpg]]

[[File:FEF_Image_3.png|link=File:FEF_Image_3.png]]

= Key Takeaways =

* All buildings over 18 meters or containing more than 6 storeys are classed as Higher Risk Residential Buildings [HRRB’s].
* The FEF is a core information deliverable that duty holders will be required to produce on all HRRB projects.
* The FEF is issued to the future building owner with the ongoing Building Safety Case, as evidence to show the building is ready for occupation.
* The FEF will be used and maintained by the Accountable Person to manage fire safety during the occupation phase.

[[Category:Health_and_safety_/_CDM]] [[Category:Other_legislation]] [[Category:Property_law]] [[Category:Regulations]] [[Category:Construction_management]]

How to comply with the Building Safety Case: Fire and Emergency File

2021-09-20T12:33:16Z

Createmaster:

Following the tragic events at Grenfell Tower in June 2017, claiming 72 lives, the Government commissioned the Independent Review of Building Regulations and Fire Safety led by Dame Judith Hackitt. In May 2018, Dame Judith’s final report ‘Building a Safer Future’ made 53 recommendations to rectify the failings of the current legislation. Key recommendations for the new building and fire safety regime include:

* Duty-holders will be responsible for the fire and structural safety during design, construction or refurbishment, and Accountable Persons will assume responsibility during occupation and refurbishment.
* Gateway points at design, construction, and completion phases, at which rigorous inspection of regulatory requirements will be conducted.
* A Golden Thread of building information which must be maintained digitally and updated throughout the building’s lifecycle. The government steering group, Golden Thread Initiative [GTI], will test options and processes for the golden thread and set out its recommendations.
* Mandatory reporting to the new Building Safety Regulator [BSR], who will be the building control authority for all Higher Risk Residential Buildings [HRRB’s(1)]. On occupation, the Building Safety Case must be submitted by the accountable person to the BSR. This should be an ongoing digital record for managing fire and structural risks.

The Government published its response to the ‘Building a Safer Future’ consultation setting out plans to ensure history is not repeated. Subsequently, the Fire Safety Bill was made law on 29th April 2021, setting out where responsibilities lie for reducing the fire risk in multi-occupied residential buildings. A draft Building Safety Bill was published in July 2020, in which the BSR is a key element. It’s expected to receive Royal Assent by July 2022.

Between gateways 2 and 3, The Fire and Emergency File [FEF] is expected to be a requirement for all higher risk buildings and one of the core information deliverables of the future Building Safety Case. This article answers the key questions we are regularly asked; What is it? Why is it needed? Who is responsible for it?

(1) The Hackitt Review recommends all buildings over 18 meters in height or containing more than 6 storeys are classed as higher risk.

= 1. What is the Fire and Emergency File? =

The Fire and Emergency File builds on the existing regulation 38 requirements and forms part of the Golden Thread of Information [GTI], the backbone to the new information requirements under the Building Safety Regulations. It sets out the critical fire safety information for the building to help the building owner better understand how to effectively manage their building in respect to fire and emergency situations.

The scope, structure and format of the Fire and Emergency File should be agreed between the client, Principal Designer and Principal Contractor. A standard FEF, as a minimum, will contain the following;

Fire strategy documents 
Active and passive installed systems 
External wall construction details and materials used 
Individual product fire rating details 
Statutory certification and building regs sign-off 
As-built drawings

= 2. When should it be produced? =

The Fire and Emergency File builds on any fire statement produced at [https://www.gov.uk/guidance/building-safety-planning-gateway-one Gateway One] [pre-planning] but is initiated at Gateway Two [pre-construction] by the client. The file is passed over to the Principal Designer and Principal Contractor during the design and construction phase to update and finalise the critical fire safety information of the building in time for PC. At Gateway Three [pre-occupation] the client is responsible for issuing the completed FEF to the building owner so they can complete a pre-occupation fire risk assessment to enable building occupation to commence.

[[File:FEF Image 1.png]]

= 3. Why is it important? =

The FEF is critical to ensure anyone carrying out design, construction or refurbishment work on a building has a complete and accurate record of the fire strategy and systems for the building and its residents. This will provide the future building owner with an ongoing digital record of the key building safety aspects, helping them understand why the fire and other safety precautions have been provided.

= 4. Who is responsible for producing it? =

For new build projects the FEF is initiated by the client and passed over to the Principal Designer and Principal Contractor to be updated and finalised. The file is then issued to the client at PC and transferred to the building owner along with the digital record. Together, this provides the golden thread of information needed to manage the building safely and the required evidence to inform the Building Safety Case. The FEF must be transferred when building ownership changes to ensure the thread of information continues throughout the building lifecycle.

For existing buildings there may be little, or no existing building information in place. The duty holder will therefore need to undertake an information gathering exercise to build the digital record of the building’s safety systems.

[[File:FEF Image 2.jpg]]

[[File:FEF Image 3.png]]

= 5. Key Takeaways =

* All buildings over 18 meters or containing more than 6 storeys are classed as Higher Risk Residential Buildings [HRRB’s].
* The FEF is a core information deliverable that duty holders will be required to produce on all HRRB projects.
* The FEF is issued to the future building owner with the ongoing Building Safety Case, as evidence to show the building is ready for occupation.
* The FEF will be used and maintained by the Accountable Person to manage fire safety during the occupation phase.

[[Category:Health_and_safety_/_CDM]] [[Category:Other_legislation]] [[Category:Property_law]] [[Category:Regulations]] [[Category:Construction_management]]

File:FEF Image 3.png

2021-09-20T12:30:36Z

Createmaster:

File:FEF Image 2.jpg

2021-09-20T12:29:59Z

Createmaster:

File:FEF Image 1.png

2021-09-20T08:52:35Z

Createmaster:

File:Mask-Group-4.png

2021-09-16T13:20:31Z

Createmaster:

How to comply with the Building Safety Case: Fire and Emergency File

2021-09-16T13:17:50Z

Createmaster:

= HOW TO COMPLY WITH THE BUILDING SAFETY CASE: FIRE AND EMERGENCY FILE =

[[File:Mask-Group-4.png]]

== ==

Following the tragic events at Grenfell Tower in June 2017, claiming 72 lives, the Government commissioned the Independent Review of Building Regulations and Fire Safety led by Dame Judith Hackitt. In May 2018, Dame Judith’s final report ‘Building a Safer Future’ made 53 recommendations to rectify the failings of the current legislation. Key recommendations for the new building and fire safety regime include:

Duty-holders will be responsible for the fire and structural safety during design, construction or refurbishment, and Accountable Persons will assume responsibility during occupation and refurbishment.

Gateway points at design, construction, and completion phases, at which rigorous inspection of regulatory requirements will be conducted.

A Golden Thread of building information which must be maintained digitally and updated throughout the building’s lifecycle. The government steering group, Golden Thread Initiative [GTI], will test options and processes for the golden thread and set out its recommendations.

Mandatory reporting to the new Building Safety Regulator [BSR], who will be the building control authority for all Higher Risk Residential Buildings [HRRB’s(1)]. On occupation, the Building Safety Case must be submitted by the accountable person to the BSR. This should be an ongoing digital record for managing fire and structural risks.

The Government published its response to the ‘Building a Safer Future’ consultation setting out plans to ensure history is not repeated. Subsequently, the Fire Safety Bill was made law on 29th April 2021, setting out where responsibilities lie for reducing the fire risk in multi-occupied residential buildings. A draft Building Safety Bill was published in July 2020, in which the BSR is a key element. It’s expected to receive Royal Assent by July 2022.

Between gateways 2 and 3, The Fire and Emergency File [FEF] is expected to be a requirement for all higher risk buildings and one of the core information deliverables of the future Building Safety Case. This article answers the key questions we are regularly asked; What is it? Why is it needed? Who is responsible for it?

(1) The Hackitt Review recommends all buildings over 18 meters in height or containing more than 6 storeys are classed as higher risk.

== ==

=== 1. What is the Fire and Emergency File? ===

== ==

The Fire and Emergency File builds on the existing regulation 38 requirements and forms part of the Golden Thread of Information [GTI], the backbone to the new information requirements under the Building Safety Regulations. It sets out the critical fire safety information for the building to help the building owner better understand how to effectively manage their building in respect to fire and emergency situations.

The scope, structure and format of the Fire and Emergency File should be agreed between the client, Principal Designer and Principal Contractor. A standard FEF, as a minimum, will contain the following;

Fire strategy documents 
Active and passive installed systems 
External wall construction details and materials used 
Individual product fire rating details 
Statutory certification and building regs sign-off 
As-built drawings

== ==

=== 2. When should it be produced? ===

== ==

The Fire and Emergency File builds on any fire statement produced at [https://www.gov.uk/guidance/building-safety-planning-gateway-one Gateway One] [pre-planning] but is initiated at Gateway Two [pre-construction] by the client. The file is passed over to the Principal Designer and Principal Contractor during the design and construction phase to update and finalise the critical fire safety information of the building in time for PC. At Gateway Three [pre-occupation] the client is responsible for issuing the completed FEF to the building owner so they can complete a pre-occupation fire risk assessment to enable building occupation to commence.

== ==

[[File:Group-52.png]]

=== 3. Why is it important? ===

== ==

The FEF is critical to ensure anyone carrying out design, construction or refurbishment work on a building has a complete and accurate record of the fire strategy and systems for the building and its residents. This will provide the future building owner with an ongoing digital record of the key building safety aspects, helping them understand why the fire and other safety precautions have been provided.

== ==

=== 4. Who is responsible for producing it? ===

== ==

For new build projects the FEF is initiated by the client and passed over to the Principal Designer and Principal Contractor to be updated and finalised. The file is then issued to the client at PC and transferred to the building owner along with the digital record. Together, this provides the golden thread of information needed to manage the building safely and the required evidence to inform the Building Safety Case. The FEF must be transferred when building ownership changes to ensure the thread of information continues throughout the building lifecycle.

For existing buildings there may be little, or no existing building information in place. The duty holder will therefore need to undertake an information gathering exercise to build the digital record of the building’s safety systems.

== ==

[[File:key_btn.jpg]]

[[File:Client-Principal-Designer-Principal-Contractor-Owner-Superior-Landlord-300x48.png]]

=== 5. Key Takeaways ===

* All buildings over 18 meters or containing more than 6 storeys are classed as Higher Risk Residential Buildings [HRRB’s].
* The FEF is a core information deliverable that duty holders will be required to produce on all HRRB projects.
* The FEF is issued to the future building owner with the ongoing Building Safety Case, as evidence to show the building is ready for occupation.
* The FEF will be used and maintained by the Accountable Person to manage fire safety during the occupation phase.

How to comply with the Building Safety Case: Fire and Emergency File

2021-09-16T13:13:32Z

Createmaster:

# Redirect:[[How_to_comply_with_the_Building_Safety_Case:_Fire_and_Emergency_File|Fire and Emergency File]]

How to comply with the Building Safety Case: Fire and Emergency File

2021-08-23T07:52:14Z

Createmaster:

= HOW TO COMPLY WITH THE BUILDING SAFETY CASE: FIRE AND EMERGENCY FILE =

[[w/index.php?title=Special:Upload&wpDestFile=Mask-Group-4.png|File:Mask-Group-4.png]]

Following the tragic events at Grenfell Tower in June 2017, claiming 72 lives, the Government commissioned the Independent Review of Building Regulations and Fire Safety led by Dame Judith Hackitt. In May 2018, Dame Judith’s final report ‘Building a Safer Future’ made 53 recommendations to rectify the failings of the current legislation. Key recommendations for the new building and fire safety regime include:

Duty-holders will be responsible for the fire and structural safety during design, construction or refurbishment, and Accountable Persons will assume responsibility during occupation and refurbishment.

Gateway points at design, construction, and completion phases, at which rigorous inspection of regulatory requirements will be conducted.

A Golden Thread of building information which must be maintained digitally and updated throughout the building’s lifecycle. The government steering group, Golden Thread Initiative [GTI], will test options and processes for the golden thread and set out its recommendations.

Mandatory reporting to the new Building Safety Regulator [BSR], who will be the building control authority for all Higher Risk Residential Buildings [HRRB’s(1)]. On occupation, the Building Safety Case must be submitted by the accountable person to the BSR. This should be an ongoing digital record for managing fire and structural risks.

The Government published its response to the ‘Building a Safer Future’ consultation setting out plans to ensure history is not repeated. Subsequently, the Fire Safety Bill was passed through government in April 2020, clarifying where responsibilities lie for reducing the fire risk in multi-occupied residential buildings. A draft Building Safety Bill was published in July 2020, in which the BSR is a key element. It’s expected to receive Royal Assent by July 2022.

Between gateways 2 and 3, The Fire and Emergency File [FEF] is expected to be a requirement for all higher risk buildings and one of the core information deliverables of the future Building Safety Case. This article answers the key questions we are regularly asked; What is it? Why is it needed? Who is responsible for it?

(1) The Hackitt Review recommends all buildings over 18 meters in height or containing more than 6 storeys are classed as higher risk.

== ==

=== 1. What is the Fire and Emergency File? ===

== ==

The Fire and Emergency File builds on the existing regulation 38 requirements and forms part of the Golden Thread of Information [GTI], the backbone to the new information requirements under the Building Safety Regulations. It sets out the critical fire safety information for the building to help the building owner better understand how to effectively manage their building in respect to fire and emergency situations.

The scope, structure and format of the Fire and Emergency File should be agreed between the client, Principal Designer and Principal Contractor. A standard FEF, as a minimum, will contain the following;

Fire strategy documents 
Active and passive installed systems 
External wall construction details and materials used 
Individual product fire rating details 
Statutory certification and building regs sign-off 
As-built drawings

== ==

=== 2. When should it be produced? ===

== ==

The Fire and Emergency File builds on any fire statement produced at [https://www.gov.uk/guidance/building-safety-planning-gateway-one Gateway One] [pre-planning] but is initiated at Gateway Two [pre-construction] by the client. The file is passed over to the Principal Designer and Principal Contractor during the design and construction phase to update and finalise the critical fire safety information of the building in time for PC. At Gateway Three [pre-occupation] the client is responsible for issuing the completed FEF to the building owner so they can complete a pre-occupation fire risk assessment to enable building occupation to commence.

== ==

[[w/index.php?title=Special:Upload&wpDestFile=Group-52.png|File:Group-52.png]]

=== 3. Why is it important? ===

== ==

The FEF is critical to ensure anyone carrying out design, construction or refurbishment work on a building has a complete and accurate record of the fire strategy and systems for the building and its residents. This will provide the future building owner with an ongoing digital record of the key building safety aspects, helping them understand why the fire and other safety precautions have been provided.

== ==

=== 4. Who is responsible for producing it? ===

== ==

For new build projects the FEF is initiated by the client and passed over to the Principal Designer and Principal Contractor to be updated and finalised. The file is then issued to the client at PC and transferred to the building owner along with the digital record. Together, this provides the golden thread of information needed to manage the building safely and the required evidence to inform the Building Safety Case. The FEF must be transferred when building ownership changes to ensure the thread of information continues throughout the building lifecycle.

For existing buildings there may be little, or no existing building information in place. The duty holder will therefore need to undertake an information gathering exercise to build the digital record of the building’s safety systems.

== ==

[[w/index.php?title=Special:Upload&wpDestFile=Key_btn.jpg|File:Key btn.jpg]]

[[w/index.php?title=Special:Upload&wpDestFile=Client-Principal-Designer-Principal-Contractor-Owner-Superior-Landlord-300x48.png|File:Client-Principal-Designer-Principal-Contractor-Owner-Superior-Landlord-300x48.png]]

=== 5. Key Takeaways ===

* All buildings over 18 meters or containing more than 6 storeys are classed as Higher Risk Residential Buildings [HRRB’s].
* The FEF is a core information deliverable that duty holders will be required to produce on all HRRB projects.
* The FEF is issued to the future building owner with the ongoing Building Safety Case, as evidence to show the building is ready for occupation.
* The FEF will be used and maintained by the Accountable Person to manage fire safety during the occupation phase.

How to comply with the Building Safety Case: Fire and Emergency File

2021-08-23T07:50:20Z

Createmaster: Created page with "= HOW TO COMPLY WITH THE BUILDING SAFETY CASE: FIRE AND EMERGENCY FILE = File:Mask-Group-4.png Following the tragic events at Grenfell Tower in June 2017, claiming 72 lives..."

= HOW TO COMPLY WITH THE BUILDING SAFETY CASE: FIRE AND EMERGENCY FILE =

[[File:Mask-Group-4.png]]

Following the tragic events at Grenfell Tower in June 2017, claiming 72 lives, the Government commissioned the Independent Review of Building Regulations and Fire Safety led by Dame Judith Hackitt. In May 2018, Dame Judith’s final report ‘Building a Safer Future’ made 53 recommendations to rectify the failings of the current legislation. Key recommendations for the new building and fire safety regime include:

Duty-holders will be responsible for the fire and structural safety during design, construction or refurbishment, and Accountable Persons will assume responsibility during occupation and refurbishment.

Gateway points at design, construction, and completion phases, at which rigorous inspection of regulatory requirements will be conducted.

A Golden Thread of building information which must be maintained digitally and updated throughout the building’s lifecycle. The government steering group, Golden Thread Initiative [GTI], will test options and processes for the golden thread and set out its recommendations.

Mandatory reporting to the new Building Safety Regulator [BSR], who will be the building control authority for all Higher Risk Residential Buildings [HRRB’s(1)]. On occupation, the Building Safety Case must be submitted by the accountable person to the BSR. This should be an ongoing digital record for managing fire and structural risks.

The Government published its response to the ‘Building a Safer Future’ consultation setting out plans to ensure history is not repeated. Subsequently, the Fire Safety Bill was passed through government in April 2020, clarifying where responsibilities lie for reducing the fire risk in multi-occupied residential buildings. A draft Building Safety Bill was published in July 2020, in which the BSR is a key element. It’s expected to receive Royal Assent by July 2022.

Between gateways 2 and 3, The Fire and Emergency File [FEF] is expected to be a requirement for all higher risk buildings and one of the core information deliverables of the future Building Safety Case. This article answers the key questions we are regularly asked; What is it? Why is it needed? Who is responsible for it?

(1) The Hackitt Review recommends all buildings over 18 meters in height or containing more than 6 storeys are classed as higher risk.

== ==

=== 1. What is the Fire and Emergency File? ===

== ==

The Fire and Emergency File builds on the existing regulation 38 requirements and forms part of the Golden Thread of Information [GTI], the backbone to the new information requirements under the Building Safety Regulations. It sets out the critical fire safety information for the building to help the building owner better understand how to effectively manage their building in respect to fire and emergency situations.

The scope, structure and format of the Fire and Emergency File should be agreed between the client, Principal Designer and Principal Contractor. A standard FEF, as a minimum, will contain the following;

Fire strategy documents 
Active and passive installed systems 
External wall construction details and materials used 
Individual product fire rating details 
Statutory certification and building regs sign-off 
As-built drawings

== ==

=== 2. When should it be produced? ===

== ==

The Fire and Emergency File builds on any fire statement produced at [https://www.gov.uk/guidance/building-safety-planning-gateway-one Gateway One] [pre-planning] but is initiated at Gateway Two [pre-construction] by the client. The file is passed over to the Principal Designer and Principal Contractor during the design and construction phase to update and finalise the critical fire safety information of the building in time for PC. At Gateway Three [pre-occupation] the client is responsible for issuing the completed FEF to the building owner so they can complete a pre-occupation fire risk assessment to enable building occupation to commence.

== ==

[[File:Group-52.png]]

=== 3. Why is it important? ===

== ==

The FEF is critical to ensure anyone carrying out design, construction or refurbishment work on a building has a complete and accurate record of the fire strategy and systems for the building and its residents. This will provide the future building owner with an ongoing digital record of the key building safety aspects, helping them understand why the fire and other safety precautions have been provided.

== ==

=== 4. Who is responsible for producing it? ===

== ==

For new build projects the FEF is initiated by the client and passed over to the Principal Designer and Principal Contractor to be updated and finalised. The file is then issued to the client at PC and transferred to the building owner along with the digital record. Together, this provides the golden thread of information needed to manage the building safely and the required evidence to inform the Building Safety Case. The FEF must be transferred when building ownership changes to ensure the thread of information continues throughout the building lifecycle.

For existing buildings there may be little, or no existing building information in place. The duty holder will therefore need to undertake an information gathering exercise to build the digital record of the building’s safety systems.

== ==

[[File:key_btn.jpg]]

[[File:Client-Principal-Designer-Principal-Contractor-Owner-Superior-Landlord-300x48.png]]

=== 5. Key Takeaways ===

* All buildings over 18 meters or containing more than 6 storeys are classed as Higher Risk Residential Buildings [HRRB’s].
* The FEF is a core information deliverable that duty holders will be required to produce on all HRRB projects.
* The FEF is issued to the future building owner with the ongoing Building Safety Case, as evidence to show the building is ready for occupation.
* The FEF will be used and maintained by the Accountable Person to manage fire safety during the occupation phase.

=== 5. Key Takeaways ===

* All buildings over 18 meters or containing more than 6 storeys are classed as Higher Risk Residential Buildings [HRRB’s].
* The FEF is a core information deliverable that duty holders will be required to produce on all HRRB projects.
* The FEF is issued to the future building owner with the ongoing Building Safety Case, as evidence to show the building is ready for occupation.
* The FEF will be used and maintained by the Accountable Person to manage fire safety during the occupation phase.

User:Createmaster

2021-08-19T10:08:26Z

Createmaster:

Createmaster operates within the UK construction industry, providing handover management services across all phases of a construction project. Our mission is to make our clients’ lives easier through a professional total managed service that proactively delivers all documents and information required to satisfy the requirements of PC and subsequent building occupation.

We specialise in identifying, chasing, collating and final presentation of all construction information required to enable building users and operators to run and maintain their buildings effectively and efficiently.

Over the past 20 years we are proud to have delivered well over [https://www.createmaster.co.uk/projects/ 1,600 projects] for some of the UK’s largest [https://www.createmaster.co.uk/for-developers/ Property Developers] and [https://www.createmaster.co.uk/for-contractors/ Contractors]. Our commitment to making our clients’ lives easier and taking the pain away from [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&Ms] has helped build a business where over 70 per cent of turnover is made up of repeat customers.

Regardless of size, each project we undertake follows a fixed managed process that ensures reliability, certainty and quality. Our total management solution means we are committed to managing every aspect of data capture on a construction project, leaving our clients to concentrate on what they do best.

If you are working on a project or have one in the pipeline and would like us to remove the burden of O&Ms call us on 020 3668 2000

User:Createmaster

2021-08-19T10:08:03Z

Createmaster:

Createmaster operates within the UK construction industry, providing handover management services across all phases of a construction project. Our mission is to make our clients’ lives easier through a professional total managed service that proactively delivers all documents and information required to satisfy the requirements of PC and subsequent building occupation.

We specialise in identifying, chasing, collating and final presentation of all construction information required to enable building users and operators to run and maintain their buildings effectively and efficiently.

Over the past 20 years we are proud to have delivered well over [https://www.createmaster.co.uk/projects/ 1,000 projects] for some of the UK’s largest [https://www.createmaster.co.uk/for-developers/ Property Developers] and [https://www.createmaster.co.uk/for-contractors/ Contractors]. Our commitment to making our clients’ lives easier and taking the pain away from [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&Ms] has helped build a business where over 70 per cent of turnover is made up of repeat customers.

Regardless of size, each project we undertake follows a fixed managed process that ensures reliability, certainty and quality. Our total management solution means we are committed to managing every aspect of data capture on a construction project, leaving our clients to concentrate on what they do best.

If you are working on a project or have one in the pipeline and would like us to remove the burden of O&Ms call us on 020 3668 2000

Creating an asset register for construction projects

2020-09-09T15:56:47Z

Createmaster:

[[File:Mep-image-1-min.jpg]]

In this first of a series of articles, we will focus on the significance of producing an accurate Asset Register as part of the Operations & Maintenance [[https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M]] information to be handed over from the main contractor to the end client, as part of the PC handover documentation.

The UK Construction industry is progressively adopting digital processes that require structured information throughout the life of the project. The end client’s Facilities Management [FM] team are increasingly informing the decision as to the nature of the digital data to be provided at handover. For most FM teams, receiving a structured information set answering the key questions, What is it? Where is it? What do we need to do? remains the holy grail, rarely achieved in a standard set of everyday O&Ms.

=== What is an Asset Register? ===

The term “Asset Register” originates from the Accountancy profession and was a mechanism by which an organisation’s finance department could maintain a record of what assets an organisation possessed and their value. An asset was often simply defined by the value of the item, rather than its specific nature or usage. As financial systems evolved assets were no longer required to be physical items, and could also be intangible in nature, such as Goodwill, IP, Titles & Rights.

Within the construction industry, an Asset Register is more closely aligned to the traditional itemised list of a building’s elements & components. However, the FM sector needs further information related to on-going inspection, maintenance, cleaning and replacement activities.

Most assets are associated with building services installations, such as an item of plant or machinery or a system of connected equipment. The FM team manages the whole lifecycle of an asset from purchase, through usage and ongoing maintenance through to disposal and replacement.

Therefore, the completeness of an Asset Register is determined by two dimensions, the scale of the equipment and components to be included, and the range of information to be obtained about each piece of equipment. A useful template example is located within [https://www.cibse.org/ CIBSE’s] DE5: Asset Information Requirements.

== ==

“Createmaster has fully embraced our digital transformation ambition. Their digital O&Ms are organised logically and easy to access, helping us to improve our asset management and aftercare process, for the benefit of our customers”.

Director of Strategy, Planning and Major Projects – L&Q

=== What goes into an Asset Register? ===

The definition should be provided by the end client and / or their advisors and be informed by the requirements of the information’s end users. To achieve this, the client team must understand how the finished building will be managed and which, if any, Computer Aided Facilities Management [CAFM] software is going to be used.

In the above scenario, the client team should be advising the main contractor and the supply chain, based on the CAFM system requirements and provide a data schema for the specific data to be captured for each Asset. This is an example of “bespoke” structured data and will vary from CAFM system to CAFM system.

It is often the case, that the on-going building operation and management is not understood at the time of construction and in these circumstances, the [https://www.thenbs.com/knowledge/what-is-the-pas-1192-framework PAS1192] guidance around BIM provides a more generic solution to what asset data will be provided.

The current [https://ukbimframework.org/ UK BIM framework] for the delivery of structured data provide guidelines for delivery of the Asset Information Requirements based on the generic COBie standard. This approach offers a construction industry standard as to what elements should be included in the Asset Register and the data that should be provided for each asset.

Regardless of approach all asset data, will likely include some of the below items;

* Asset number or ID
* Asset description
* Manufacturer details
* Manufacturer Model/Part number
* System code
* Equipment location
* Warranty end date
* Spares information
* Maintenance tasks and frequency

=== Why is an Asset Register produced? ===

The ongoing operating and maintenance costs of an asset over its lifecycle far outweigh the initial cost of purchase. Therefore, good asset management can significantly reduce expenditure and extend the life of a building’s assets.

Production of the Asset Register will facilitate several other immediate benefits to the building owners and managers;

* Directly saves end client costs associated with surveying newly handed over buildings
* Facilitates early provision of maintenance contracts
* Provides a record for insurance purposes of the building’s Assets
* Enables the planned maintenance programme
* Simplifies maintenance processes
* Provides forward visibility of maintenance tasks and the required resources to complete them

=== When Should an Asset Register be Produced? ===

The production of an Asset Register is an incremental approach undertaken through the life of a construction project with information progressively delivered against the AIR [where provided]. Where there is no specific client guidance, this is defined in the [https://ukbimframework.org/ UK BIM Framework], but broadly aligns with stages in the [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works] e.g.

In the design phase, it should be possible to identify all the intended Assets [from their Geometric Objects], their location, their ID and some performance characteristics. In the construction phase, it should be possible to add in some of the As Installed data such as manufacturer, model or part number & warranty ends dates. Prior to handover, commissioning data and final tagging/bar code data can be added.

This proactive approach allows the construction supply chain to provide information when it is at its most readily available. Contrast this to the approach most often seen today where building owners can incur significant additional costs from FM providers charging to undertake a building survey to identify the items they may have to maintain.

=== Who should produce an Asset Register? ===

The responsibility should sit within the scope of the main contractor’s agreed handover deliverables managed against the Employers Information Requirements [EIR] or agreed BIM Execution Plan [BEP]. The MEP contractors will be responsible for a significant portion of the information to be provided. We often see this outsourced to the organisation managing the other handover deliverables.

=== Key Takeaways ===

# Production of an Asset Register should be included as a standard handover requirement between the main contractor & end client
# Producing the Asset Register in the construction phase provides early visibility to the end client of future maintenance requirements
# If delivered during the construction phase the Asset Register will save the end client significant amounts of money

File:Mep-image-1-min.jpg

2020-09-09T15:54:18Z

Createmaster:

Creating an asset register for construction projects

2020-09-09T15:51:30Z

Createmaster: Created page with "In this first of a series of articles, we will focus on the significance of producing an accurate Asset Register as part of the Operations & Maintenance [[https://www.createm..."

In this first of a series of articles, we will focus on the significance of producing an accurate Asset Register as part of the Operations & Maintenance [[https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M]] information to be handed over from the main contractor to the end client, as part of the PC handover documentation.

The UK Construction industry is progressively adopting digital processes that require structured information throughout the life of the project. The end client’s Facilities Management [FM] team are increasingly informing the decision as to the nature of the digital data to be provided at handover. For most FM teams, receiving a structured information set answering the key questions, What is it? Where is it? What do we need to do? remains the holy grail, rarely achieved in a standard set of everyday O&Ms.

=== What is an Asset Register? ===

The term “Asset Register” originates from the Accountancy profession and was a mechanism by which an organisation’s finance department could maintain a record of what assets an organisation possessed and their value. An asset was often simply defined by the value of the item, rather than its specific nature or usage. As financial systems evolved assets were no longer required to be physical items, and could also be intangible in nature, such as Goodwill, IP, Titles & Rights.

Within the construction industry, an Asset Register is more closely aligned to the traditional itemised list of a building’s elements & components. However, the FM sector needs further information related to on-going inspection, maintenance, cleaning and replacement activities.

Most assets are associated with building services installations, such as an item of plant or machinery or a system of connected equipment. The FM team manages the whole lifecycle of an asset from purchase, through usage and ongoing maintenance through to disposal and replacement.

Therefore, the completeness of an Asset Register is determined by two dimensions, the scale of the equipment and components to be included, and the range of information to be obtained about each piece of equipment. A useful template example is located within [https://www.cibse.org/ CIBSE’s] DE5: Asset Information Requirements.

== ==

“Createmaster has fully embraced our digital transformation ambition. Their digital O&Ms are organised logically and easy to access, helping us to improve our asset management and aftercare process, for the benefit of our customers”.

Director of Strategy, Planning and Major Projects – L&Q

=== What goes into an Asset Register? ===

The definition should be provided by the end client and / or their advisors and be informed by the requirements of the information’s end users. To achieve this, the client team must understand how the finished building will be managed and which, if any, Computer Aided Facilities Management [CAFM] software is going to be used.

In the above scenario, the client team should be advising the main contractor and the supply chain, based on the CAFM system requirements and provide a data schema for the specific data to be captured for each Asset. This is an example of “bespoke” structured data and will vary from CAFM system to CAFM system.

It is often the case, that the on-going building operation and management is not understood at the time of construction and in these circumstances, the [https://www.thenbs.com/knowledge/what-is-the-pas-1192-framework PAS1192] guidance around BIM provides a more generic solution to what asset data will be provided.

The current [https://ukbimframework.org/ UK BIM framework] for the delivery of structured data provide guidelines for delivery of the Asset Information Requirements based on the generic COBie standard. This approach offers a construction industry standard as to what elements should be included in the Asset Register and the data that should be provided for each asset.

Regardless of approach all asset data, will likely include some of the below items;

* Asset number or ID
* Asset description
* Manufacturer details
* Manufacturer Model/Part number
* System code
* Equipment location
* Warranty end date
* Spares information
* Maintenance tasks and frequency

=== Why is an Asset Register produced? ===

The ongoing operating and maintenance costs of an asset over its lifecycle far outweigh the initial cost of purchase. Therefore, good asset management can significantly reduce expenditure and extend the life of a building’s assets.

Production of the Asset Register will facilitate several other immediate benefits to the building owners and managers;

* Directly saves end client costs associated with surveying newly handed over buildings
* Facilitates early provision of maintenance contracts
* Provides a record for insurance purposes of the building’s Assets
* Enables the planned maintenance programme
* Simplifies maintenance processes
* Provides forward visibility of maintenance tasks and the required resources to complete them

=== When Should an Asset Register be Produced? ===

The production of an Asset Register is an incremental approach undertaken through the life of a construction project with information progressively delivered against the AIR [where provided]. Where there is no specific client guidance, this is defined in the [https://ukbimframework.org/ UK BIM Framework], but broadly aligns with stages in the [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works] e.g.

In the design phase, it should be possible to identify all the intended Assets [from their Geometric Objects], their location, their ID and some performance characteristics. In the construction phase, it should be possible to add in some of the As Installed data such as manufacturer, model or part number & warranty ends dates. Prior to handover, commissioning data and final tagging/bar code data can be added.

This proactive approach allows the construction supply chain to provide information when it is at its most readily available. Contrast this to the approach most often seen today where building owners can incur significant additional costs from FM providers charging to undertake a building survey to identify the items they may have to maintain.

=== Who should produce an Asset Register? ===

The responsibility should sit within the scope of the main contractor’s agreed handover deliverables managed against the Employers Information Requirements [EIR] or agreed BIM Execution Plan [BEP]. The MEP contractors will be responsible for a significant portion of the information to be provided. We often see this outsourced to the organisation managing the other handover deliverables.

=== Key Takeaways ===

# Production of an Asset Register should be included as a standard handover requirement between the main contractor & end client
# Producing the Asset Register in the construction phase provides early visibility to the end client of future maintenance requirements
# If delivered during the construction phase the Asset Register will save the end client significant amounts of money

Early appointment of O&M providers

2019-11-13T11:39:13Z

Createmaster:

[[File:Construction-activity-1.jpg|link=File:Construction-activity-1.jpg]]

=== O&Ms: The Problem With Procuring Late ===

On a typical construction project, the main contractor has between 30 – 40 subcontractors to procure and manage. Procurement is largely driven by the construction plan which means an [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] provider is often appointed late in the project.

This creates a problem as the time it takes to collate and review 30 – 40 [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] submissions should not be underestimated. Condensing this activity into a few weeks or months before PC gives the contractor, supply chain and [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] provider little time to manage the task properly.

Ultimately, this can lead to project delays or the risk of incomplete O&Ms at PC.

=== Issues With Late Engagement ===

* Added cost for O&Ms not previously budgeted for
* Trades already left site and fully paid
* No standardisation across O&M submissions
* Increased pressure on site teams close to PC
* Risk of missing or incomplete [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] submissions
* Unhappy end client

“Through early integration and involvement with the project team, Createmaster understood clearly both the Client aspirations and the scope of the sub-contract packages allowing them to manage the whole process. Early involvement with the project team facilitated the development of a solution to integrate the O&M database with the 3D model and meet Client aspirations”.

Project Manager – Sir Robert McAlpine

=== Why Procuring O&Ms Early Makes Sense ===

Procuring the O&M package early in the project, makes everybody’s life easier, as the dedicated O&M provider can manage the supply chain in line with the construction plan.

O&M templates can be included in trade contracts to ensure a standardised format is followed. Managing trades as they start on site gives enough time to conduct a thorough review process and makes sure a complete and accurate set of O&Ms is delivered at PC.

The end result is less stress for the main contractor at handover and a happy client with all the information needed to run and maintain their building safely and effectively.

=== Benefits of Early Engagement ===

* Cost certainty – a realistic budget for O&Ms in the cost plan
* O&M templates in contract documents
* Free up valuable site resource
* Trades managed as and when they start on site
* Plenty of time to conduct a thorough [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] review
* Smooth, pain free handover at PC
* Happy client with a complete and accurate as built record

=== To summarise: ===

At Createmaster, we avoid working on projects with less than three months until practical completion. Why? Because it is a near impossible task to manage a full supply chain in such a condensed time frame.

Appoint an [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] provider at the start of the project and gain the full benefits of early engagement – a fully managed process delivering a complete and accurate as built record at PC.

Early appointment of O&M providers

2019-11-13T11:37:32Z

Createmaster:

[[File:Construction-activity-1.jpg|link=File:Construction-activity-1.jpg]]

=== O&Ms: The Problem With Procuring Late ===

On a typical construction project, the main contractor has between 30 – 40 subcontractors to procure and manage. Procurement is largely driven by the construction plan which means an [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] provider is often appointed late in the project.

This creates a problem as the time it takes to collate and review 30 – 40 [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] submissions should not be underestimated. Condensing this activity into a few weeks or months before PC gives the contractor, supply chain and [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] provider little time to manage the task properly.

Ultimately, this can lead to project delays or the risk of incomplete O&Ms at PC.

=== Issues With Late Engagement ===

* Added cost for O&Ms not previously budgeted for
* Trades already left site and fully paid
* No standardisation across O&M submissions
* Increased pressure on site teams close to PC
* Risk of missing or incomplete [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] submissions
* Unhappy end client

“Through early integration and involvement with the project team, Createmaster understood clearly both the Client aspirations and the scope of the sub-contract packages allowing them to manage the whole process. Early involvement with the project team facilitated the development of a solution to integrate the O&M database with the 3D model and meet Client aspirations”.

Project Manager – Sir Robert McAlpine

Why Procuring O&Ms Early Makes Sense

Procuring the O&M package early in the project, makes everybody’s life easier, as the dedicated O&M provider can manage the supply chain in line with the construction plan.

O&M templates can be included in trade contracts to ensure a standardised format is followed. Managing trades as they start on site gives enough time to conduct a thorough review process and makes sure a complete and accurate set of O&Ms is delivered at PC.

The end result is less stress for the main contractor at handover and a happy client with all the information needed to run and maintain their building safely and effectively.

=== Benefits of Early Engagement ===

* Cost certainty – a realistic budget for O&Ms in the cost plan
* O&M templates in contract documents
* Free up valuable site resource
* Trades managed as and when they start on site
* Plenty of time to conduct a thorough [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] review
* Smooth, pain free handover at PC
* Happy client with a complete and accurate as built record

=== To summarise: ===

At Createmaster, we avoid working on projects with less than three months until practical completion. Why? Because it is a near impossible task to manage a full supply chain in such a condensed time frame.

Appoint an [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] provider at the start of the project and gain the full benefits of early engagement – a fully managed process delivering a complete and accurate as built record at PC.

Early appointment of O&M providers

2019-11-13T11:36:40Z

Createmaster: Created page with "File:Construction-activity-1.jpg === O&Ms: The Problem With Procuring Late === On a typical construction project, the main contractor has between 30 – 40 subcontracto..."

[[File:Construction-activity-1.jpg]]

=== O&Ms: The Problem With Procuring Late ===

On a typical construction project, the main contractor has between 30 – 40 subcontractors to procure and manage. Procurement is largely driven by the construction plan which means an [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] provider is often appointed late in the project.

This creates a problem as the time it takes to collate and review 30 – 40 [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] submissions should not be underestimated. Condensing this activity into a few weeks or months before PC gives the contractor, supply chain and [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] provider little time to manage the task properly.

Ultimately, this can lead to project delays or the risk of incomplete O&Ms at PC.

=== Issues With Late Engagement ===

* Added cost for O&Ms not previously budgeted for
* Trades already left site and fully paid
* No standardisation across O&M submissions
* Increased pressure on site teams close to PC
* Risk of missing or incomplete [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] submissions
* Unhappy end client

“Through early integration and involvement with the project team, Createmaster understood clearly both the Client aspirations and the scope of the sub-contract packages allowing them to manage the whole process. Early involvement with the project team facilitated the development of a solution to integrate the O&M database with the 3D model and meet Client aspirations”.

Project Manager – Sir Robert McAlpine

Why Procuring O&Ms Early Makes Sense

Procuring the O&M package early in the project, makes everybody’s life easier, as the dedicated O&M provider can manage the supply chain in line with the construction plan.

O&M templates can be included in trade contracts to ensure a standardised format is followed. Managing trades as they start on site gives enough time to conduct a thorough review process and makes sure a complete and accurate set of O&Ms is delivered at PC.

The end result is less stress for the main contractor at handover and a happy client with all the information needed to run and maintain their building safely and effectively.

=== Benefits of Early Engagement ===

* Cost certainty – a realistic budget for O&Ms in the cost plan
* O&M templates in contract documents
* Free up valuable site resource
* Trades managed as and when they start on site
* Plenty of time to conduct a thorough [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] review
* Smooth, pain free handover at PC
* Happy client with a complete and accurate as built record

=== To summarise: ===

At Createmaster, we avoid working on projects with less than three months until practical completion. Why? Because it is a near impossible task to manage a full supply chain in such a condensed time frame.

Appoint an [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&M] provider at the start of the project and gain the full benefits of early engagement – a fully managed process delivering a complete and accurate as built record at PC.

File:Construction-activity-1.jpg

2019-11-13T11:29:59Z

Createmaster:

User:Createmaster

2019-10-31T11:51:02Z

Createmaster:

Createmaster operates within the UK construction industry, providing handover management services across all phases of a construction project. Our mission is to make our clients’ lives easier through a professional total managed service that proactively delivers all documents and information required to satisfy the requirements of PC and subsequent building occupation.

We specialise in identifying, chasing, collating and final presentation of all construction information required to enable building users and operators to run and maintain their buildings effectively and efficiently.

Over the past 17 years we are proud to have delivered well over [https://www.createmaster.co.uk/projects/ 1,000 projects] for some of the UK’s largest [https://www.createmaster.co.uk/for-developers/ Property Developers] and [https://www.createmaster.co.uk/for-contractors/ Contractors]. Our commitment to making our clients’ lives easier and taking the pain away from [https://www.createmaster.co.uk/operation-maintenance-manuals/ O&Ms] has helped build a business where over 70 per cent of turnover is made up of repeat customers.

Regardless of size, each project we undertake follows a fixed managed process that ensures reliability, certainty and quality. Our total management solution means we are committed to managing every aspect of data capture on a construction project, leaving our clients to concentrate on what they do best.

If you are working on a project or have one in the pipeline and would like us to remove the burden of O&Ms call us on 020 3668 2000

Outsourcing operation and maintenance manuals

2017-06-12T16:03:40Z

Createmaster:

= BENEFITS OF OUTSOURCING YOUR O&MS =

=== What is an O&M manual? ===

[https://www.createmaster.co.uk/operation-maintenance-manuals/ Operation and maintenance manuals] [O&Ms] provide all the information required by end users for the operation, maintenance, decommissioning and demolition of a building. O&Ms, delivered collectively as part of the Building Manual, are a contractual requirement on HSE notifiable construction projects. The format and content are defined in the Employers Information Requirements [EIRs] of the contact preliminaries documents; typically, under clause A37. The principle contractor has the responsibility to provide the Building Manual as part of a construction project, with additional information from subcontractors, designers and suppliers.

-----
The following is standard content that should be provided in an O&M manual:

* Details of building construction e.g. finishes, cladding, doors
* Requirements for demolition, decommissioning and disposal
* Asset register of plant and equipment
* Manufacturer’s instructions for efficient and proper operation
* Commissioning and testing results
* Guarantees, warranties and certificates
* As-built drawings and specifications

-----
== Why are O&Ms a challenge for contractors? ==

O&Ms are a prerequisite for practical completion, yet the resource and time required to gather all relevant information is often underestimated or left too late. As a result, clients become disappointed with poor quality O&Ms at handover and will postpone sign off if they deem the O&M Manuals incomplete.

This reflects badly on the contractor and prevents valuable site staff from moving on to future projects as they rectify any problems. This also has a knock on effect for building managers and facilities maintenance teams who are unable to maintain their building efficiently and safely.

-----
== Top 5 reasons to outsource your O&Ms ==

Contractors have the option to produce manuals in house but it is often an unwelcome distraction from the core task of construction. The perceived cost in outsourcing O&Ms to a specialist provider can be an initial deterrent, particularly if it’s not budgeted for it in the cost plan. However, there are many advantages to working with a specialist provider;

* Remove the burden from site teams

* Eliminate stress at PC

* Quality and consistent delivery

* Reduced aftercare calls

* Ensure a realistic budget for O&Ms in cost plans

-----
== A Total Management Service Should Include: ==

* An agreed process for Delivery
* Trade Management: Chasing & Collating Project Data
* Structured Review Process: Site Based
* Handover Agreed Documents at PC
* Aftercare Service: Hosting & Client Training

-----
== What to look for in an O&M specialist: ==

If you’re looking to outsource your O&Ms, this should be done as early as practically possible. This enables the specialist provider to follow the construction plan and manage trades as and when they arrive on site.

Here are key questions to ask any potential provider:

* Is project handover documentation the sole focus of the company? If not, why not?
* Do they have the relevant experience, skills and resources to handle your project?
* Is the service priced on the amount of work done? If it’s a percentage of construction value, question the relevance of this.
* Is a total management role offered? i.e. site visits, structured review process, visibility of project progress.
* Can they integrate O&M and asset data with client systems?
* Do they provide an asset register of major plant items as standard?

[https://www.createmaster.co.uk/operation-maintenance-manuals/ I Want to Find Out More]

-----
== Best Practice ==

A specialist provider should outline a fixed, managed process that underpins the way they deliver every project to ensure quality and consistency. Their role is to provide a total management service to control the flow of information in accordance with your construction programme. This is best achieved through early appointment; chasing all subcontractors, designers and suppliers for information as and when they start on site.

-----
To summarise, O&M manuals are an integral aspect of running and maintaining a building efficiently. Outsourcing to a dedicated single source provider should remove the burden from overstretched contractors, provide peace of mind to end clients and enable FM teams to plan for occupancy well in advance.

--[[User:Createmaster|Createmaster]] 16:58, 12 Jun 2017 (BST)

[[Category:Education]] [[Category:Projects_and_case_studies]] [[Category:Theory]] [[Category:Health_and_safety_/_CDM]] [[Category:Standards_/_measurements]] [[Category:Appointments]] [[Category:Construction_management]] [[Category:Construction_techniques]] [[Category:Procurement]] [[Category:Products_/_components]]

Outsourcing operation and maintenance manuals

2017-06-12T15:58:28Z

Createmaster:

= BENEFITS OF OUTSOURCING YOUR O&MS =

=== What is an O&M manual? ===

[https://www.createmaster.co.uk/operation-maintenance-manuals/ Operation and maintenance manuals] [O&Ms] provide all the information required by end users for the operation, maintenance, decommissioning and demolition of a building. O&Ms, delivered collectively as part of the Building Manual, are a contractual requirement on HSE notifiable construction projects. The format and content are defined in the Employers Information Requirements [EIRs] of the contact preliminaries documents; typically, under clause A37. The principle contractor has the responsibility to provide the Building Manual as part of a construction project, with additional information from subcontractors, designers and suppliers.

-----
The following is standard content that should be provided in an O&M manual:

* Details of building construction e.g. finishes, cladding, doors
* Requirements for demolition, decommissioning and disposal
* Asset register of plant and equipment
* Manufacturer’s instructions for efficient and proper operation
* Commissioning and testing results
* Guarantees, warranties and certificates
* As-built drawings and specifications

“Preparing O&M documentation is an aspect of a project that takes a lot of determination and structure.”

Morgan Sindall – Project Manager

-----
== Why are O&Ms a challenge for contractors? ==

O&Ms are a prerequisite for practical completion, yet the resource and time required to gather all relevant information is often underestimated or left too late. As a result, clients become disappointed with poor quality O&Ms at handover and will postpone sign off if they deem the O&M Manuals incomplete.

This reflects badly on the contractor and prevents valuable site staff from moving on to future projects as they rectify any problems. This also has a knock on effect for building managers and facilities maintenance teams who are unable to maintain their building efficiently and safely.

-----
== Top 5 reasons to outsource your O&Ms ==

Contractors have the option to produce manuals in house but it is often an unwelcome distraction from the core task of construction. The perceived cost in outsourcing O&Ms to a specialist provider can be an initial deterrent, particularly if it’s not budgeted for it in the cost plan. However, there are many advantages to working with a specialist provider;

* Remove the burden from site teams

* Eliminate stress at PC

* Quality and consistent delivery

* Reduced aftercare calls

* Ensure a realistic budget for O&Ms in cost plans

-----
== A Total Management Service Should Include: ==

* An agreed process for Delivery
* Trade Management: Chasing & Collating Project Data
* Structured Review Process: Site Based
* Handover Agreed Documents at PC
* Aftercare Service: Hosting & Client Training

-----
== What to look for in an O&M specialist: ==

If you’re looking to outsource your O&Ms, this should be done as early as practically possible. This enables the specialist provider to follow the construction plan and manage trades as and when they arrive on site.

Here are key questions to ask any potential provider:

* Is project handover documentation the sole focus of the company? If not, why not?
* Do they have the relevant experience, skills and resources to handle your project?
* Is the service priced on the amount of work done? If it’s a percentage of construction value, question the relevance of this.
* Is a total management role offered? i.e. site visits, structured review process, visibility of project progress.
* Can they integrate O&M and asset data with client systems?
* Do they provide an asset register of major plant items as standard?

[https://www.createmaster.co.uk/operation-maintenance-manuals/ I Want to Find Out More]

-----
== Best Practice ==

A specialist provider should outline a fixed, managed process that underpins the way they deliver every project to ensure quality and consistency. Their role is to provide a total management service to control the flow of information in accordance with your construction programme. This is best achieved through early appointment; chasing all subcontractors, designers and suppliers for information as and when they start on site.

-----
To summarise, O&M manuals are an integral aspect of running and maintaining a building efficiently. Outsourcing to a dedicated single source provider should remove the burden from overstretched contractors, provide peace of mind to end clients and enable FM teams to plan for occupancy well in advance.

--[[User:Createmaster|Createmaster]] 16:58, 12 Jun 2017 (BST)

[[Category:Education]] [[Category:Projects_and_case_studies]] [[Category:Theory]] [[Category:Health_and_safety_/_CDM]] [[Category:Standards_/_measurements]] [[Category:Appointments]] [[Category:Construction_management]] [[Category:Construction_techniques]] [[Category:Procurement]] [[Category:Products_/_components]]

Why hard copies of O&M manuals are obsolete

2017-06-12T15:57:20Z

Createmaster:

= 5 REASONS HARD COPIES ARE OBSOLETE =

[[File:HARD_COPIES_1.jpg|link=File:HARD_COPIES_1.jpg]]

== 1. How many Hard Copies do you need? ==

The answer is none!

In 2017, there are much more effective methods of delivery for structured data and O&M requirements.

We understand multiple hard copies are often a contractual requirement but this does not mean they shouldn’t be challenged. We have all seen the standard A37 specification within the Employers Information Requirements [EIRs], here’s a typical example:

[[File:A37.png|link=File:A37.png]]

However, in our experience, when a client is informed of the problems associated with paper copies and the direct cost saving available by reducing them, it is often possible to eliminate hard copies entirely.

-----
== 2. The problem with hard copies ==

The simple truth is that once a hard copy is delivered to site, it is rarely looked at and provides limited benefit to the end user.

Common problems associated with hard copy O&Ms:

* Costly to produce
* Quick to become out of date
* Large storage requirements
* Susceptible to loss and damage
* Difficult to locate information

-----
== 3. Benefits of paperless alternatives ==

Delivering project data through the cloud has numerous benefits for the end user over traditional paper methods:

* Cost saving
* Simple to navigate
* Data secure and backed up
* Access from anywhere at anytime
* Ability to integrate with client systems

-----
== 4. Why not invest in hosting instead? ==

The cost saving from eliminating hard copies can be invested in services much more beneficial to end users such a hosting agreement, which provides:

* 24/7 access to real project data
* Updates for future fit-out and alterations
* On-going training and support for all end users

-----
== 5. Or an enhanced asset register & PPM schedule ==

Often, when a building manager takes occupation, the first thing they do is procure an expensive manual survey to identify what plant they have inherited. This is because key asset data is often buried within hundreds of pages of paper O&M manuals.

By investing in an on-line asset register and planned preventative maintenance schedule (PPM), building mangers can avoid this cost and plan for occupation well in advance. Benefits include;

* Early availability of asset data
* Day zero PPM
* Mobilise staff and procure maintenance contracts
* Integrate with existing CAFM systems

Lets stop printing paper copies and consider switching to cloud based solutions that better serve the needs of end users.

--[[User:Createmaster|Createmaster]] 16:57, 12 Jun 2017 (BST)

-----
[[Category:Education]] [[Category:Organisations]] [[Category:Projects_and_case_studies]] [[Category:Theory]] [[Category:Policy]] [[Category:Standards_/_measurements]] [[Category:Sustainability]] [[Category:Appointments]] [[Category:Client_procedures]] [[Category:Construction_management]] [[Category:Construction_techniques]] [[Category:Procurement]] [[Category:Products_/_components]] [[Category:Public_procedures]]

CPD Workshops: O&Ms Best Practice

2017-06-12T15:56:50Z

Createmaster:

= CPD WORKSHOPS: O&MS BEST PRACTICE =

[[File:Who_we_are_-_our_mission.jpg|link=File:Who_we_are_-_our_mission.jpg]]

Createmaster are running a series of free CPD workshops with leading contractors and developers. The sessions are focused on the current state of play in the O&M market and cover topics such as BIM, current legislation and best practice.

We share valuable advice accumulated over 16 years’ experience managing project handover documentation – that’s over 1,000 projects delivered across the UK!

“The presentation was clear. We’re keen to adopt the best practice recommendations in our future projects.”

Berkeley Homes – Production Director

-----
== Why attend a CPD with Createmaster? ==

We share current best practice and the Createmaster approach, covering how to set quality standards through early engagement, which ensures the smooth delivery of structured data and asset information.

-----
== What is covered in a CPD Session? ==

Our sessions broadly cover:

* The nature of the O&M market
* Trends & technology affecting this space (BIM, CDM regs, Soft Landings)
* Current best practice (total trade management, early engagement, Assets & PPM)

[[File:Shutterstock_377365252.jpg|link=File:Shutterstock_377365252.jpg]]

== Who should attend? ==

If you are the recipient of O&M Manuals or are responsible for the delivery of project handover documentation as a project manager or design manager, this CPD session is perfect for you! Building managers and FM teams also gain insight on how early availability of quality structured data and asset information help to plan for occupation effectively.

=== Benefits for Developers: ===

* The importance of defining a clear set of Employer’s Requirements for project handover
* How to achieve early availability of asset information and Planned Preventative Maintenance
* How BIM can enhance project delivery

=== Benefits for Contractors: ===

* How to satisfy the needs of the end client
* How outsourcing O&Ms eases the pressure at PC
* How reducing hard copies saves time and cost

=== Benefits for FM & Estate Teams: ===

* Addressing poor quality O&M information from contractors at building handover
* The benefits of estate-wide asset data on a centralised platform
* How hosting in the cloud keeps building information up to date

--[[User:Createmaster|Createmaster]] 16:56, 12 Jun 2017 (BST)

-----
[[Category:Education]] [[Category:Organisations]] [[Category:Projects_and_case_studies]] [[Category:Health_and_safety_/_CDM]] [[Category:Planning_permission]] [[Category:Standards_/_measurements]] [[Category:Client_procedures]] [[Category:Construction_management]] [[Category:Construction_techniques]] [[Category:Cost_/_business_planning]] [[Category:Property_development]] [[Category:Public_procedures]]

What is a health and safety file for?

2017-06-12T15:56:26Z

Createmaster:

= WHY DO WE HAVE A HEALTH AND SAFETY FILE? =

= [[File:Checklist_resized_.jpg|link=File:Checklist_resized_.jpg]] =

The Health and Safety File [H&S File] is a Construction Design and Management Regulations 2015 [[http://www.hse.gov.uk/pUbns/priced/l153.pdf CDM15]] legislative requirement on all notifiable construction projects involving one or more contractor.

The H&S File is a vital document that must be presented as part of achieving Practical Completion on a project.

It is distinct from the Building Manual and contains information to facilitate future operation, cleaning, maintenance, alterations and demolition activities, to be carried out safely.

It is a powerful tool to protect those who are working on current and future construction projects.

-----
== Key Responsibilities ==

=== The Client: ===

The client’s duty is to ensure the principal designer (or nominated specialist provider) prepares the H&S File on a project and is reviewed and updated as the project progresses. At project completion, the client must retain the file and ensure it is made readily available for anyone who may need it. If the building is sold, the client must handover the file to the individual or company that takes on the client duties.

=== Principal Designer: ===

The principle designer is responsible for preparing the Health & Safety file on behalf of the client or where an external consultant is appointed, providing final sign-off of the completed file. The principle designer will liaise with the client and agree the content and structure of the file at the project outset. At project completion, the principle designer must present the updated file to the client.

=== Principal Contractor: ===

The principal contractor plays a secondary role in ensuring the H&S File is fit for purpose. They must supply the principal designer (or appointed specialist provider) with any information deemed necessary for inclusion in the file. If the principle designer’s appointment finishes before the end of the project, the contractor must deliver the file along with any other documents stipulated in the EIRs, directly to the client at project completion.

-----
== What information is required in an Health & Safety File? ==

The scope, structure and format of the file should be agreed between the client and the principal designer at the start of the project.

A fully CDM15 compliant Health and Safety File will typically include the following;

* Any hazards not eliminated through the design and construction processes and how they have been addressed i.e. surveys or other information concerning asbestos or contaminated land
* Key structural principles and safe working loads for floors and roofs
* Hazardous materials used i.e. special coatings and lead paints
* Information regarding removal and dismantling of installed plant and equipment
* Health and Safety information about equipment provided for cleaning or maintaining the structure
* The nature and location of significant services i.e. underground cables, gas supply equipment etc.
* Information and as built drawings of the building, its plant and equipment

-----
== What can be excluded from an H&S File? ==

The file shouldn’t include any information that has no relevance in planning future construction work, such as;

* Pre-construction information or the construction phase plan
* Construction phase risk assessments, method statements and COSHH assessments
* Details for the normal operation of the completed structure
* Construction phase accident statistics
* Contractual documents
* Information about structures or parts of structures that have been demolished unless there are any implications for remaining or future structures like voids
* Information contained in other documents, although relevant cross references should be included

-----
[[File:Mansafe.jpg|link=File:Mansafe.jpg]]

-----
== At Project Handover ==

The updated Health & Safety File must be presented to the client at the end of the project. It is important the client understands the structure and content of the file and its significance for any future project.

The client has a duty to retain the Health & Safety file and make it available to anyone who may need it for as long as it remains relevant. If the building is sold it should be passed on to the new owners and updated for any future works.

== Format for Handover ==

The file should be kept as a live document, typically over the course of a building’s life. Because this will likely be decades, we recommend hosting electronically in the cloud. This prevents the typical problems associated with paper copies such as loss or damage, whilst ensuring the file is easily updatable and accessible.

--[[User:Createmaster|Createmaster]] 16:56, 12 Jun 2017 (BST)

What is a health and safety file for?

2017-06-12T15:56:03Z

Createmaster:

= --[[User:Createmaster|Createmaster]] 16:56, 12 Jun 2017 (BST)WHY DO WE HAVE A HEALTH AND SAFETY FILE? =

= [[File:Checklist_resized_.jpg|link=File:Checklist_resized_.jpg]] =

The Health and Safety File [H&S File] is a Construction Design and Management Regulations 2015 [[http://www.hse.gov.uk/pUbns/priced/l153.pdf CDM15]] legislative requirement on all notifiable construction projects involving one or more contractor.

The H&S File is a vital document that must be presented as part of achieving Practical Completion on a project.

It is distinct from the Building Manual and contains information to facilitate future operation, cleaning, maintenance, alterations and demolition activities, to be carried out safely.

It is a powerful tool to protect those who are working on current and future construction projects.

-----
== Key Responsibilities ==

=== The Client: ===

The client’s duty is to ensure the principal designer (or nominated specialist provider) prepares the H&S File on a project and is reviewed and updated as the project progresses. At project completion, the client must retain the file and ensure it is made readily available for anyone who may need it. If the building is sold, the client must handover the file to the individual or company that takes on the client duties.

=== Principal Designer: ===

The principle designer is responsible for preparing the Health & Safety file on behalf of the client or where an external consultant is appointed, providing final sign-off of the completed file. The principle designer will liaise with the client and agree the content and structure of the file at the project outset. At project completion, the principle designer must present the updated file to the client.

=== Principal Contractor: ===

The principal contractor plays a secondary role in ensuring the H&S File is fit for purpose. They must supply the principal designer (or appointed specialist provider) with any information deemed necessary for inclusion in the file. If the principle designer’s appointment finishes before the end of the project, the contractor must deliver the file along with any other documents stipulated in the EIRs, directly to the client at project completion.

-----
== What information is required in an Health & Safety File? ==

The scope, structure and format of the file should be agreed between the client and the principal designer at the start of the project.

A fully CDM15 compliant Health and Safety File will typically include the following;

* Any hazards not eliminated through the design and construction processes and how they have been addressed i.e. surveys or other information concerning asbestos or contaminated land
* Key structural principles and safe working loads for floors and roofs
* Hazardous materials used i.e. special coatings and lead paints
* Information regarding removal and dismantling of installed plant and equipment
* Health and Safety information about equipment provided for cleaning or maintaining the structure
* The nature and location of significant services i.e. underground cables, gas supply equipment etc.
* Information and as built drawings of the building, its plant and equipment

-----
== What can be excluded from an H&S File? ==

The file shouldn’t include any information that has no relevance in planning future construction work, such as;

* Pre-construction information or the construction phase plan
* Construction phase risk assessments, method statements and COSHH assessments
* Details for the normal operation of the completed structure
* Construction phase accident statistics
* Contractual documents
* Information about structures or parts of structures that have been demolished unless there are any implications for remaining or future structures like voids
* Information contained in other documents, although relevant cross references should be included

-----
[[File:Mansafe.jpg|link=File:Mansafe.jpg]]

-----
== At Project Handover ==

The updated Health & Safety File must be presented to the client at the end of the project. It is important the client understands the structure and content of the file and its significance for any future project.

The client has a duty to retain the Health & Safety file and make it available to anyone who may need it for as long as it remains relevant. If the building is sold it should be passed on to the new owners and updated for any future works.

== Format for Handover ==

The file should be kept as a live document, typically over the course of a building’s life. Because this will likely be decades, we recommend hosting electronically in the cloud. This prevents the typical problems associated with paper copies such as loss or damage, whilst ensuring the file is easily updatable and accessible.

Outsourcing operation and maintenance manuals

2017-06-12T15:55:38Z

Createmaster:

= --[[User:Createmaster|Createmaster]] 16:55, 12 Jun 2017 (BST)BENEFITS OF OUTSOURCING YOUR O&MS =

=== What is an O&M manual? ===

[https://www.createmaster.co.uk/operation-maintenance-manuals/ Operation and maintenance manuals] [O&Ms] provide all the information required by end users for the operation, maintenance, decommissioning and demolition of a building. O&Ms, delivered collectively as part of the Building Manual, are a contractual requirement on HSE notifiable construction projects. The format and content are defined in the Employers Information Requirements [EIRs] of the contact preliminaries documents; typically, under clause A37. The principle contractor has the responsibility to provide the Building Manual as part of a construction project, with additional information from subcontractors, designers and suppliers.

-----
The following is standard content that should be provided in an O&M manual:

* Details of building construction e.g. finishes, cladding, doors
* Requirements for demolition, decommissioning and disposal
* Asset register of plant and equipment
* Manufacturer’s instructions for efficient and proper operation
* Commissioning and testing results
* Guarantees, warranties and certificates
* As-built drawings and specifications

“Preparing O&M documentation is an aspect of a project that takes a lot of determination and structure.”

Morgan Sindall – Project Manager

-----
== Why are O&Ms a challenge for contractors? ==

O&Ms are a prerequisite for practical completion, yet the resource and time required to gather all relevant information is often underestimated or left too late. As a result, clients become disappointed with poor quality O&Ms at handover and will postpone sign off if they deem the O&M Manuals incomplete.

This reflects badly on the contractor and prevents valuable site staff from moving on to future projects as they rectify any problems. This also has a knock on effect for building managers and facilities maintenance teams who are unable to maintain their building efficiently and safely.

-----
== Top 5 reasons to outsource your O&Ms ==

Contractors have the option to produce manuals in house but it is often an unwelcome distraction from the core task of construction. The perceived cost in outsourcing O&Ms to a specialist provider can be an initial deterrent, particularly if it’s not budgeted for it in the cost plan. However, there are many advantages to working with a specialist provider;

* Remove the burden from site teams

* Eliminate stress at PC

* Quality and consistent delivery

* Reduced aftercare calls

* Ensure a realistic budget for O&Ms in cost plans

-----
== A Total Management Service Should Include: ==

* An agreed process for Delivery
* Trade Management: Chasing & Collating Project Data
* Structured Review Process: Site Based
* Handover Agreed Documents at PC
* Aftercare Service: Hosting & Client Training

-----
== What to look for in an O&M specialist: ==

If you’re looking to outsource your O&Ms, this should be done as early as practically possible. This enables the specialist provider to follow the construction plan and manage trades as and when they arrive on site.

Here are key questions to ask any potential provider:

* Is project handover documentation the sole focus of the company? If not, why not?
* Do they have the relevant experience, skills and resources to handle your project?
* Is the service priced on the amount of work done? If it’s a percentage of construction value, question the relevance of this.
* Is a total management role offered? i.e. site visits, structured review process, visibility of project progress.
* Can they integrate O&M and asset data with client systems?
* Do they provide an asset register of major plant items as standard?

[https://www.createmaster.co.uk/operation-maintenance-manuals/ I Want to Find Out More]

-----
== Best Practice ==

A specialist provider should outline a fixed, managed process that underpins the way they deliver every project to ensure quality and consistency. Their role is to provide a total management service to control the flow of information in accordance with your construction programme. This is best achieved through early appointment; chasing all subcontractors, designers and suppliers for information as and when they start on site.

-----
To summarise, O&M manuals are an integral aspect of running and maintaining a building efficiently. Outsourcing to a dedicated single source provider should remove the burden from overstretched contractors, provide peace of mind to end clients and enable FM teams to plan for occupancy well in advance.

[[Category:Education]] [[Category:Projects_and_case_studies]] [[Category:Theory]] [[Category:Health_and_safety_/_CDM]] [[Category:Standards_/_measurements]] [[Category:Appointments]] [[Category:Construction_management]] [[Category:Construction_techniques]] [[Category:Procurement]] [[Category:Products_/_components]]

CPD Workshops: O&Ms Best Practice

2017-06-12T15:54:13Z

Createmaster:

= CPD WORKSHOPS: O&MS BEST PRACTICE--[[User:Createmaster|Createmaster]] 16:54, 12 Jun 2017 (BST) =

[[File:Who_we_are_-_our_mission.jpg|link=File:Who_we_are_-_our_mission.jpg]]

Createmaster are running a series of free CPD workshops with leading contractors and developers. The sessions are focused on the current state of play in the O&M market and cover topics such as BIM, current legislation and best practice.

We share valuable advice accumulated over 16 years’ experience managing project handover documentation – that’s over 1,000 projects delivered across the UK!

“The presentation was clear. We’re keen to adopt the best practice recommendations in our future projects.”

Berkeley Homes – Production Director

-----
== Why attend a CPD with Createmaster? ==

We share current best practice and the Createmaster approach, covering how to set quality standards through early engagement, which ensures the smooth delivery of structured data and asset information.

-----
== What is covered in a CPD Session? ==

Our sessions broadly cover:

* The nature of the O&M market
* Trends & technology affecting this space (BIM, CDM regs, Soft Landings)
* Current best practice (total trade management, early engagement, Assets & PPM)

[[File:Shutterstock_377365252.jpg|link=File:Shutterstock_377365252.jpg]]

== Who should attend? ==

If you are the recipient of O&M Manuals or are responsible for the delivery of project handover documentation as a project manager or design manager, this CPD session is perfect for you! Building managers and FM teams also gain insight on how early availability of quality structured data and asset information help to plan for occupation effectively.

=== Benefits for Developers: ===

* The importance of defining a clear set of Employer’s Requirements for project handover
* How to achieve early availability of asset information and Planned Preventative Maintenance
* How BIM can enhance project delivery

=== Benefits for Contractors: ===

* How to satisfy the needs of the end client
* How outsourcing O&Ms eases the pressure at PC
* How reducing hard copies saves time and cost

=== Benefits for FM & Estate Teams: ===

* Addressing poor quality O&M information from contractors at building handover
* The benefits of estate-wide asset data on a centralised platform
* How hosting in the cloud keeps building information up to date

-----
[[Category:Education]] [[Category:Organisations]] [[Category:Projects_and_case_studies]] [[Category:Health_and_safety_/_CDM]] [[Category:Planning_permission]] [[Category:Standards_/_measurements]] [[Category:Client_procedures]] [[Category:Construction_management]] [[Category:Construction_techniques]] [[Category:Cost_/_business_planning]] [[Category:Property_development]] [[Category:Public_procedures]]

CPD Workshops: O&Ms Best Practice

2017-06-12T15:53:19Z

Createmaster:

= --[[User:Createmaster|Createmaster]] 16:53, 12 Jun 2017 (BST)CPD WORKSHOPS: O&MS BEST PRACTICE =

[[File:Who_we_are_-_our_mission.jpg|link=File:Who_we_are_-_our_mission.jpg]]

Createmaster are running a series of free CPD workshops with leading contractors and developers. The sessions are focused on the current state of play in the O&M market and cover topics such as BIM, current legislation and best practice.

We share valuable advice accumulated over 16 years’ experience managing project handover documentation – that’s over 1,000 projects delivered across the UK!

“The presentation was clear. We’re keen to adopt the best practice recommendations in our future projects.”

Berkeley Homes – Production Director

-----
== Why attend a CPD with Createmaster? ==

We share current best practice and the Createmaster approach, covering how to set quality standards through early engagement, which ensures the smooth delivery of structured data and asset information.

-----
== What is covered in a CPD Session? ==

Our sessions broadly cover:

* The nature of the O&M market
* Trends & technology affecting this space (BIM, CDM regs, Soft Landings)
* Current best practice (total trade management, early engagement, Assets & PPM)

[[File:Shutterstock_377365252.jpg|link=File:Shutterstock_377365252.jpg]]

== Who should attend? ==

If you are the recipient of O&M Manuals or are responsible for the delivery of project handover documentation as a project manager or design manager, this CPD session is perfect for you! Building managers and FM teams also gain insight on how early availability of quality structured data and asset information help to plan for occupation effectively.

=== Benefits for Developers: ===

* The importance of defining a clear set of Employer’s Requirements for project handover
* How to achieve early availability of asset information and Planned Preventative Maintenance
* How BIM can enhance project delivery

=== Benefits for Contractors: ===

* How to satisfy the needs of the end client
* How outsourcing O&Ms eases the pressure at PC
* How reducing hard copies saves time and cost

=== Benefits for FM & Estate Teams: ===

* Addressing poor quality O&M information from contractors at building handover
* The benefits of estate-wide asset data on a centralised platform
* How hosting in the cloud keeps building information up to date

-----
[[Category:Education]] [[Category:Organisations]] [[Category:Projects_and_case_studies]] [[Category:Health_and_safety_/_CDM]] [[Category:Planning_permission]] [[Category:Standards_/_measurements]] [[Category:Client_procedures]] [[Category:Construction_management]] [[Category:Construction_techniques]] [[Category:Cost_/_business_planning]] [[Category:Property_development]] [[Category:Public_procedures]]

Why hard copies of O&M manuals are obsolete

2017-06-12T15:52:58Z

Createmaster:

= --[[User:Createmaster|Createmaster]] 16:52, 12 Jun 2017 (BST)5 REASONS HARD COPIES ARE OBSOLETE =

[[File:HARD_COPIES_1.jpg|link=File:HARD_COPIES_1.jpg]]

== 1. How many Hard Copies do you need? ==

The answer is none!

In 2017, there are much more effective methods of delivery for structured data and O&M requirements.

We understand multiple hard copies are often a contractual requirement but this does not mean they shouldn’t be challenged. We have all seen the standard A37 specification within the Employers Information Requirements [EIRs], here’s a typical example:

[[File:A37.png|link=File:A37.png]]

However, in our experience, when a client is informed of the problems associated with paper copies and the direct cost saving available by reducing them, it is often possible to eliminate hard copies entirely.

-----
== 2. The problem with hard copies ==

The simple truth is that once a hard copy is delivered to site, it is rarely looked at and provides limited benefit to the end user.

Common problems associated with hard copy O&Ms:

* Costly to produce
* Quick to become out of date
* Large storage requirements
* Susceptible to loss and damage
* Difficult to locate information

-----
== 3. Benefits of paperless alternatives ==

Delivering project data through the cloud has numerous benefits for the end user over traditional paper methods:

* Cost saving
* Simple to navigate
* Data secure and backed up
* Access from anywhere at anytime
* Ability to integrate with client systems

-----
== 4. Why not invest in hosting instead? ==

The cost saving from eliminating hard copies can be invested in services much more beneficial to end users such a hosting agreement, which provides:

* 24/7 access to real project data
* Updates for future fit-out and alterations
* On-going training and support for all end users

-----
== 5. Or an enhanced asset register & PPM schedule ==

Often, when a building manager takes occupation, the first thing they do is procure an expensive manual survey to identify what plant they have inherited. This is because key asset data is often buried within hundreds of pages of paper O&M manuals.

By investing in an on-line asset register and planned preventative maintenance schedule (PPM), building mangers can avoid this cost and plan for occupation well in advance. Benefits include;

* Early availability of asset data
* Day zero PPM
* Mobilise staff and procure maintenance contracts
* Integrate with existing CAFM systems

Lets stop printing paper copies and consider switching to cloud based solutions that better serve the needs of end users.

-----
[[Category:Education]] [[Category:Organisations]] [[Category:Projects_and_case_studies]] [[Category:Theory]] [[Category:Policy]] [[Category:Standards_/_measurements]] [[Category:Sustainability]] [[Category:Appointments]] [[Category:Client_procedures]] [[Category:Construction_management]] [[Category:Construction_techniques]] [[Category:Procurement]] [[Category:Products_/_components]] [[Category:Public_procedures]]

Why hard copies of O&M manuals are obsolete

2017-06-12T15:01:34Z

Createmaster:

= 5 REASONS HARD COPIES ARE OBSOLETE =

[[File:HARD_COPIES_1.jpg|link=File:HARD_COPIES_1.jpg]]

== 1. How many Hard Copies do you need? ==

The answer is none!

In 2017, there are much more effective methods of delivery for structured data and O&M requirements.

We understand multiple hard copies are often a contractual requirement but this does not mean they shouldn’t be challenged. We have all seen the standard A37 specification within the Employers Information Requirements [EIRs], here’s a typical example:

[[File:A37.png|link=File:A37.png]]

However, in our experience, when a client is informed of the problems associated with paper copies and the direct cost saving available by reducing them, it is often possible to eliminate hard copies entirely.

-----
== 2. The problem with hard copies ==

The simple truth is that once a hard copy is delivered to site, it is rarely looked at and provides limited benefit to the end user.

Common problems associated with hard copy O&Ms:

* Costly to produce
* Quick to become out of date
* Large storage requirements
* Susceptible to loss and damage
* Difficult to locate information

-----
== 3. Benefits of paperless alternatives ==

Delivering project data through the cloud has numerous benefits for the end user over traditional paper methods:

* Cost saving
* Simple to navigate
* Data secure and backed up
* Access from anywhere at anytime
* Ability to integrate with client systems

-----
== 4. Why not invest in hosting instead? ==

The cost saving from eliminating hard copies can be invested in services much more beneficial to end users such a hosting agreement, which provides:

* 24/7 access to real project data
* Updates for future fit-out and alterations
* On-going training and support for all end users

-----
== 5. Or an enhanced asset register & PPM schedule ==

Often, when a building manager takes occupation, the first thing they do is procure an expensive manual survey to identify what plant they have inherited. This is because key asset data is often buried within hundreds of pages of paper O&M manuals.

By investing in an on-line asset register and planned preventative maintenance schedule (PPM), building mangers can avoid this cost and plan for occupation well in advance. Benefits include;

* Early availability of asset data
* Day zero PPM
* Mobilise staff and procure maintenance contracts
* Integrate with existing CAFM systems

Lets stop printing paper copies and consider switching to cloud based solutions that better serve the needs of end users.

-----
[[Category:Education]] [[Category:Organisations]] [[Category:Projects_and_case_studies]] [[Category:Theory]] [[Category:Policy]] [[Category:Standards_/_measurements]] [[Category:Sustainability]] [[Category:Appointments]] [[Category:Client_procedures]] [[Category:Construction_management]] [[Category:Construction_techniques]] [[Category:Procurement]] [[Category:Products_/_components]] [[Category:Public_procedures]]

CPD Workshops: O&Ms Best Practice

2017-06-12T15:00:48Z

Createmaster:

= CPD WORKSHOPS: O&MS BEST PRACTICE =

[[File:Who_we_are_-_our_mission.jpg|link=File:Who_we_are_-_our_mission.jpg]]

Createmaster are running a series of free CPD workshops with leading contractors and developers. The sessions are focused on the current state of play in the O&M market and cover topics such as BIM, current legislation and best practice.

We share valuable advice accumulated over 16 years’ experience managing project handover documentation – that’s over 1,000 projects delivered across the UK!

“The presentation was clear. We’re keen to adopt the best practice recommendations in our future projects.”

Berkeley Homes – Production Director

-----
== Why attend a CPD with Createmaster? ==

We share current best practice and the Createmaster approach, covering how to set quality standards through early engagement, which ensures the smooth delivery of structured data and asset information.

-----
== What is covered in a CPD Session? ==

Our sessions broadly cover:

* The nature of the O&M market
* Trends & technology affecting this space (BIM, CDM regs, Soft Landings)
* Current best practice (total trade management, early engagement, Assets & PPM)

[[File:Shutterstock_377365252.jpg|link=File:Shutterstock_377365252.jpg]]

== Who should attend? ==

If you are the recipient of O&M Manuals or are responsible for the delivery of project handover documentation as a project manager or design manager, this CPD session is perfect for you! Building managers and FM teams also gain insight on how early availability of quality structured data and asset information help to plan for occupation effectively.

=== Benefits for Developers: ===

* The importance of defining a clear set of Employer’s Requirements for project handover
* How to achieve early availability of asset information and Planned Preventative Maintenance
* How BIM can enhance project delivery

=== Benefits for Contractors: ===

* How to satisfy the needs of the end client
* How outsourcing O&Ms eases the pressure at PC
* How reducing hard copies saves time and cost

=== Benefits for FM & Estate Teams: ===

* Addressing poor quality O&M information from contractors at building handover
* The benefits of estate-wide asset data on a centralised platform
* How hosting in the cloud keeps building information up to date

-----
[[Category:Education]] [[Category:Organisations]] [[Category:Projects_and_case_studies]] [[Category:Health_and_safety_/_CDM]] [[Category:Planning_permission]] [[Category:Standards_/_measurements]] [[Category:Client_procedures]] [[Category:Construction_management]] [[Category:Construction_techniques]] [[Category:Cost_/_business_planning]] [[Category:Property_development]] [[Category:Public_procedures]]

Outsourcing operation and maintenance manuals

2017-06-12T15:00:14Z

Createmaster:

= BENEFITS OF OUTSOURCING YOUR O&MS =

=== What is an O&M manual? ===

[https://www.createmaster.co.uk/operation-maintenance-manuals/ Operation and maintenance manuals] [O&Ms] provide all the information required by end users for the operation, maintenance, decommissioning and demolition of a building. O&Ms, delivered collectively as part of the Building Manual, are a contractual requirement on HSE notifiable construction projects. The format and content are defined in the Employers Information Requirements [EIRs] of the contact preliminaries documents; typically, under clause A37. The principle contractor has the responsibility to provide the Building Manual as part of a construction project, with additional information from subcontractors, designers and suppliers.

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The following is standard content that should be provided in an O&M manual:

* Details of building construction e.g. finishes, cladding, doors
* Requirements for demolition, decommissioning and disposal
* Asset register of plant and equipment
* Manufacturer’s instructions for efficient and proper operation
* Commissioning and testing results
* Guarantees, warranties and certificates
* As-built drawings and specifications

“Preparing O&M documentation is an aspect of a project that takes a lot of determination and structure.”

Morgan Sindall – Project Manager

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== Why are O&Ms a challenge for contractors? ==

O&Ms are a prerequisite for practical completion, yet the resource and time required to gather all relevant information is often underestimated or left too late. As a result, clients become disappointed with poor quality O&Ms at handover and will postpone sign off if they deem the O&M Manuals incomplete.

This reflects badly on the contractor and prevents valuable site staff from moving on to future projects as they rectify any problems. This also has a knock on effect for building managers and facilities maintenance teams who are unable to maintain their building efficiently and safely.

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== Top 5 reasons to outsource your O&Ms ==

Contractors have the option to produce manuals in house but it is often an unwelcome distraction from the core task of construction. The perceived cost in outsourcing O&Ms to a specialist provider can be an initial deterrent, particularly if it’s not budgeted for it in the cost plan. However, there are many advantages to working with a specialist provider;

* Remove the burden from site teams

* Eliminate stress at PC

* Quality and consistent delivery

* Reduced aftercare calls

* Ensure a realistic budget for O&Ms in cost plans

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== A Total Management Service Should Include: ==

* An agreed process for Delivery
* Trade Management: Chasing & Collating Project Data
* Structured Review Process: Site Based
* Handover Agreed Documents at PC
* Aftercare Service: Hosting & Client Training

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== What to look for in an O&M specialist: ==

If you’re looking to outsource your O&Ms, this should be done as early as practically possible. This enables the specialist provider to follow the construction plan and manage trades as and when they arrive on site.

Here are key questions to ask any potential provider:

* Is project handover documentation the sole focus of the company? If not, why not?
* Do they have the relevant experience, skills and resources to handle your project?
* Is the service priced on the amount of work done? If it’s a percentage of construction value, question the relevance of this.
* Is a total management role offered? i.e. site visits, structured review process, visibility of project progress.
* Can they integrate O&M and asset data with client systems?
* Do they provide an asset register of major plant items as standard?

[https://www.createmaster.co.uk/operation-maintenance-manuals/ I Want to Find Out More]

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== Best Practice ==

A specialist provider should outline a fixed, managed process that underpins the way they deliver every project to ensure quality and consistency. Their role is to provide a total management service to control the flow of information in accordance with your construction programme. This is best achieved through early appointment; chasing all subcontractors, designers and suppliers for information as and when they start on site.

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To summarise, O&M manuals are an integral aspect of running and maintaining a building efficiently. Outsourcing to a dedicated single source provider should remove the burden from overstretched contractors, provide peace of mind to end clients and enable FM teams to plan for occupancy well in advance.

[[Category:Education]] [[Category:Projects_and_case_studies]] [[Category:Theory]] [[Category:Health_and_safety_/_CDM]] [[Category:Standards_/_measurements]] [[Category:Appointments]] [[Category:Construction_management]] [[Category:Construction_techniques]] [[Category:Procurement]] [[Category:Products_/_components]]

What is a health and safety file for?

2017-06-12T14:58:44Z

Createmaster:

Why hard copies of O&M manuals are obsolete

2017-06-12T14:45:50Z

Createmaster: Created page with "= 5 REASONS HARD COPIES ARE OBSOLETE = File:HARD COPIES 1.jpg == 1. How many Hard Copies do you need? == The answer is none! In 2017, there are much more effective meth..."

= 5 REASONS HARD COPIES ARE OBSOLETE =

[[File:HARD COPIES 1.jpg]]

== 1. How many Hard Copies do you need? ==

The answer is none!

In 2017, there are much more effective methods of delivery for structured data and O&M requirements.

We understand multiple hard copies are often a contractual requirement but this does not mean they shouldn’t be challenged. We have all seen the standard A37 specification within the Employers Information Requirements [EIRs], here’s a typical example:

[[File:A37.png]]

However, in our experience, when a client is informed of the problems associated with paper copies and the direct cost saving available by reducing them, it is often possible to eliminate hard copies entirely.

“The days of archive boxes of paper at PC are long gone and we at Createmaster are passionate about improving the standard of construction handover information by adopting the latest technology and process improvements.” 
Createmaster- Managing Director

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== 2. The problem with hard copies ==

The simple truth is that once a hard copy is delivered to site, it is rarely looked at and provides limited benefit to the end user.

Common problems associated with hard copy O&Ms:

* Costly to produce
* Quick to become out of date
* Large storage requirements
* Susceptible to loss and damage
* Difficult to locate information

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== 3. Benefits of paperless alternatives ==

Delivering project data through the cloud has numerous benefits for the end user over traditional paper methods:

* Cost saving
* Simple to navigate
* Data secure and backed up
* Access from anywhere at anytime
* Ability to integrate with client systems

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== 4. Why not invest in hosting instead? ==

The cost saving from eliminating hard copies can be invested in services much more beneficial to end users such a hosting agreement, which provides:

* 24/7 access to real project data
* Updates for future fit-out and alterations
* On-going training and support for all end users

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== 5. Or an enhanced asset register & PPM schedule ==

Often, when a building manager takes occupation, the first thing they do is procure an expensive manual survey to identify what plant they have inherited. This is because key asset data is often buried within hundreds of pages of paper O&M manuals.

By investing in an on-line asset register and planned preventative maintenance schedule (PPM), building mangers can avoid this cost and plan for occupation well in advance. Benefits include;

* Early availability of asset data
* Day zero PPM
* Mobilise staff and procure maintenance contracts
* Integrate with existing CAFM systems

Lets stop printing paper copies and consider switching to cloud based solutions that better serve the needs of end users.

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[[Category:Education]] [[Category:Organisations]] [[Category:Projects_and_case_studies]] [[Category:Theory]] [[Category:Policy]] [[Category:Standards_/_measurements]] [[Category:Sustainability]] [[Category:Appointments]] [[Category:Client_procedures]] [[Category:Construction_management]] [[Category:Construction_techniques]] [[Category:Procurement]] [[Category:Products_/_components]] [[Category:Public_procedures]]

File:A37.png

2017-06-12T14:41:43Z

Createmaster:

File:HARD COPIES 1.jpg

2017-06-12T14:35:54Z

Createmaster:

CPD Workshops: O&Ms Best Practice

2017-06-12T14:28:50Z

Createmaster: Created page with "= CPD WORKSHOPS: O&MS BEST PRACTICE = File:Who we are - our mission.jpg Createmaster are running a series of free CPD workshops with leading contractors and developers...."

= CPD WORKSHOPS: O&MS BEST PRACTICE =

[[File:Who we are - our mission.jpg]]

Createmaster are running a series of free CPD workshops with leading contractors and developers. The sessions are focused on the current state of play in the O&M market and cover topics such as BIM, current legislation and best practice.

We share valuable advice accumulated over 16 years’ experience managing project handover documentation – that’s over 1,000 projects delivered across the UK!

“The presentation was clear. We’re keen to adopt the best practice recommendations in our future projects.” 
Berkeley Homes – Production Director

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== Why attend a CPD with Createmaster? ==

We share current best practice and the Createmaster approach, covering how to set quality standards through early engagement, which ensures the smooth delivery of structured data and asset information.

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== What is covered in a CPD Session? ==

Our sessions broadly cover:

* The nature of the O&M market
* Trends & technology affecting this space (BIM, CDM regs, Soft Landings)
* Current best practice (total trade management, early engagement, Assets & PPM)

[[File:Shutterstock 377365252.jpg]]

“It went very well. We had a good discussion – it’s just what we wanted. It made all the Design Managers more aware.” 
BAM South East – Regional Design Manager

== Who should attend? ==

If you are the recipient of O&M Manuals or are responsible for the delivery of project handover documentation as a project manager or design manager, this CPD session is perfect for you! Building managers and FM teams also gain insight on how early availability of quality structured data and asset information help to plan for occupation effectively.

=== Benefits for Developers: ===

* The importance of defining a clear set of Employer’s Requirements for project handover
* How to achieve early availability of asset information and Planned Preventative Maintenance
* How BIM can enhance project delivery

=== Benefits for Contractors: ===

* How to satisfy the needs of the end client
* How outsourcing O&Ms eases the pressure at PC
* How reducing hard copies saves time and cost

=== Benefits for FM & Estate Teams: ===

* Addressing poor quality O&M information from contractors at building handover
* The benefits of estate-wide asset data on a centralised platform
* How hosting in the cloud keeps building information up to date

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[[Category:Education]] [[Category:Organisations]] [[Category:Projects_and_case_studies]] [[Category:Health_and_safety_/_CDM]] [[Category:Planning_permission]] [[Category:Standards_/_measurements]] [[Category:Client_procedures]] [[Category:Construction_management]] [[Category:Construction_techniques]] [[Category:Cost_/_business_planning]] [[Category:Property_development]] [[Category:Public_procedures]]

File:Shutterstock 377365252.jpg

2017-06-12T14:25:21Z

Createmaster:

File:Who we are - our mission.jpg

2017-06-12T14:20:19Z

Createmaster:

What is a health and safety file for?

2017-06-12T14:16:36Z

Createmaster:

= WHY DO WE HAVE A HEALTH AND SAFETY FILE? =

= [[File:Checklist_resized_.jpg|link=File:Checklist_resized_.jpg]] =

The Health and Safety File [H&S File] is a Construction Design and Management Regulations 2015 [[http://www.hse.gov.uk/pUbns/priced/l153.pdf CDM15]] legislative requirement on all notifiable construction projects involving one or more contractor.

The H&S File is a vital document that must be presented as part of achieving Practical Completion on a project.

It is distinct from the Building Manual and contains information to facilitate future operation, cleaning, maintenance, alterations and demolition activities, to be carried out safely.

It is a powerful tool to protect those who are working on current and future construction projects.

-----
== Key Responsibilities ==

=== The Client: ===

The client’s duty is to ensure the principal designer (or nominated specialist provider) prepares the H&S File on a project and is reviewed and updated as the project progresses. At project completion, the client must retain the file and ensure it is made readily available for anyone who may need it. If the building is sold, the client must handover the file to the individual or company that takes on the client duties.

=== Principal Designer: ===

The principle designer is responsible for preparing the Health & Safety file on behalf of the client or where an external consultant is appointed, providing final sign-off of the completed file. The principle designer will liaise with the client and agree the content and structure of the file at the project outset. At project completion, the principle designer must present the updated file to the client.

=== Principal Contractor: ===

The principal contractor plays a secondary role in ensuring the H&S File is fit for purpose. They must supply the principal designer (or appointed specialist provider) with any information deemed necessary for inclusion in the file. If the principle designer’s appointment finishes before the end of the project, the contractor must deliver the file along with any other documents stipulated in the EIRs, directly to the client at project completion.

-----
== What information is required in an Health & Safety File? ==

The scope, structure and format of the file should be agreed between the client and the principal designer at the start of the project.

A fully CDM15 compliant Health and Safety File will typically include the following;

* Any hazards not eliminated through the design and construction processes and how they have been addressed i.e. surveys or other information concerning asbestos or contaminated land
* Key structural principles and safe working loads for floors and roofs
* Hazardous materials used i.e. special coatings and lead paints
* Information regarding removal and dismantling of installed plant and equipment
* Health and Safety information about equipment provided for cleaning or maintaining the structure
* The nature and location of significant services i.e. underground cables, gas supply equipment etc.
* Information and as built drawings of the building, its plant and equipment

“‘The format of the manuals has been developed in a way that the client and future users can use in a sensible, logical format.”

Project Manager – Carillion

-----
== What can be excluded from an H&S File? ==

The file shouldn’t include any information that has no relevance in planning future construction work, such as;

* Pre-construction information or the construction phase plan
* Construction phase risk assessments, method statements and COSHH assessments
* Details for the normal operation of the completed structure
* Construction phase accident statistics
* Contractual documents
* Information about structures or parts of structures that have been demolished unless there are any implications for remaining or future structures like voids
* Information contained in other documents, although relevant cross references should be included

-----
[[File:Mansafe.jpg]]

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== At Project Handover ==

The updated Health & Safety File must be presented to the client at the end of the project. It is important the client understands the structure and content of the file and its significance for any future project.

The client has a duty to retain the Health & Safety file and make it available to anyone who may need it for as long as it remains relevant. If the building is sold it should be passed on to the new owners and updated for any future works.

== Format for Handover ==

The file should be kept as a live document, typically over the course of a building’s life. Because this will likely be decades, we recommend hosting electronically in the cloud. This prevents the typical problems associated with paper copies such as loss or damage, whilst ensuring the file is easily updatable and accessible.

File:Mansafe.jpg

2017-06-12T14:15:51Z

Createmaster:

What is a health and safety file for?

2017-06-12T14:14:06Z

Createmaster:

= WHY DO WE HAVE A HEALTH AND SAFETY FILE? =

= [[File:Checklist_resized_.jpg|link=File:Checklist_resized_.jpg]] =

The Health and Safety File [H&S File] is a Construction Design and Management Regulations 2015 [[http://www.hse.gov.uk/pUbns/priced/l153.pdf CDM15]] legislative requirement on all notifiable construction projects involving one or more contractor.

The H&S File is a vital document that must be presented as part of achieving Practical Completion on a project.

It is distinct from the Building Manual and contains information to facilitate future operation, cleaning, maintenance, alterations and demolition activities, to be carried out safely.

It is a powerful tool to protect those who are working on current and future construction projects.

-----
== Key Responsibilities ==

=== The Client: ===

The client’s duty is to ensure the principal designer (or nominated specialist provider) prepares the H&S File on a project and is reviewed and updated as the project progresses. At project completion, the client must retain the file and ensure it is made readily available for anyone who may need it. If the building is sold, the client must handover the file to the individual or company that takes on the client duties.

=== Principal Designer: ===

The principle designer is responsible for preparing the Health & Safety file on behalf of the client or where an external consultant is appointed, providing final sign-off of the completed file. The principle designer will liaise with the client and agree the content and structure of the file at the project outset. At project completion, the principle designer must present the updated file to the client.

=== Principal Contractor: ===

The principal contractor plays a secondary role in ensuring the H&S File is fit for purpose. They must supply the principal designer (or appointed specialist provider) with any information deemed necessary for inclusion in the file. If the principle designer’s appointment finishes before the end of the project, the contractor must deliver the file along with any other documents stipulated in the EIRs, directly to the client at project completion.

-----
== What information is required in an Health & Safety File? ==

The scope, structure and format of the file should be agreed between the client and the principal designer at the start of the project.

A fully CDM15 compliant Health and Safety File will typically include the following;

* Any hazards not eliminated through the design and construction processes and how they have been addressed i.e. surveys or other information concerning asbestos or contaminated land
* Key structural principles and safe working loads for floors and roofs
* Hazardous materials used i.e. special coatings and lead paints
* Information regarding removal and dismantling of installed plant and equipment
* Health and Safety information about equipment provided for cleaning or maintaining the structure
* The nature and location of significant services i.e. underground cables, gas supply equipment etc.
* Information and as built drawings of the building, its plant and equipment

“‘The format of the manuals has been developed in a way that the client and future users can use in a sensible, logical format.”

Project Manager – Carillion

-----
== What can be excluded from an H&S File? ==

The file shouldn’t include any information that has no relevance in planning future construction work, such as;

* Pre-construction information or the construction phase plan
* Construction phase risk assessments, method statements and COSHH assessments
* Details for the normal operation of the completed structure
* Construction phase accident statistics
* Contractual documents
* Information about structures or parts of structures that have been demolished unless there are any implications for remaining or future structures like voids
* Information contained in other documents, although relevant cross references should be included

-----
== At Project Handover ==

The updated Health & Safety File must be presented to the client at the end of the project. It is important the client understands the structure and content of the file and its significance for any future project.

The client has a duty to retain the Health & Safety file and make it available to anyone who may need it for as long as it remains relevant. If the building is sold it should be passed on to the new owners and updated for any future works.

== Format for Handover ==

The file should be kept as a live document, typically over the course of a building’s life. Because this will likely be decades, we recommend hosting electronically in the cloud. This prevents the typical problems associated with paper copies such as loss or damage, whilst ensuring the file is easily updatable and accessible.