Working with landscape maintenance contractors - Revision history

Designing Buildings at 10:15, 3 August 2022

2022-08-03T10:15:34Z

← Older revision		Revision as of 10:15, 3 August 2022
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−	[[Category:DCN_Commentary]] [[Category:DCN_Guidance]] [[Category:Appointments]] [[Category:Contracts_/_payment]] [[Category:Roles_/_services]]	+	[[Category:DCN_Commentary]] [[Category:DCN_Guidance]] [[Category:Appointments]] [[Category:Contracts_/_payment]] [[Category:Operations]] [[Category:Roles_/_services]]

Designing Buildings at 07:07, 25 February 2021

2021-02-25T07:07:44Z

← Older revision		Revision as of 07:07, 25 February 2021
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	* Specialist contractor		* Specialist contractor

−	[[Category:Appointments]] [[Category:Contracts_/_payment]] [[Category:Roles_/_services]]	+	[[Category:DCN_Commentary]] [[Category:DCN_Guidance]] [[Category:Appointments]] [[Category:Contracts_/_payment]] [[Category:Roles_/_services]]

Designing Buildings at 07:59, 7 August 2020

2020-08-07T07:59:03Z

Editor: Created page with "File:LawnMaintenanceSign.jpg = Introduction = A well-designed and maintained landscape can attract people to a site and can have a positive impact on property value and per..."

2020-08-06T17:46:34Z

Created page with "File:LawnMaintenanceSign.jpg = Introduction = A well-designed and maintained landscape can attract people to a site and can have a positive impact on property value and per..."

New page

[[File:LawnMaintenanceSign.jpg]]

= Introduction =

A well-designed and maintained landscape can attract people to a site and can have a positive impact on property value and personal wellbeing. With more elaborate landscaping, it is fairly common for facilities managers or other property management professionals to outsource these responsibilities to a company that specialises in grounds maintenance.

= Preparing a contract =

As is the case with other specialist contractors, it is important to include essential information in development proposals. This can include these pieces of information:

* Identification of parties involved, including date, addresses, names,licenses, qualifications, insurance and other standard pieces of information.
* Services offered, including specifics that are agreed upon as well as those being excluded. Some examples include:
** Core tasks such as grass cutting, turf, hedge, tree and bed maintenance, maintenance, proper removal and disposal of landscaping waste and so on.
** Optional tasks such as replacement of trees, bulbs, hedges shrubs (including the design and maintenance of replacement bedding schemes, if necessary).
** Seasonal planting and cleanup schedules.
** Clarification regarding damage to property (including irrigation systems that may be used).
** Agreements regarding maximum and minimum height levels for grass, grass edging and hedges.
** Requirements for maintenance and monitoring of moisture detection systems (to ensure irrigation systems do not activate when it’s unnecessary).
** Considerations for environmental concerns (such as schools or other sensitive adjacent areas or ecosystems to be protected from pesticides, fertilisers or pest control measures).
** Notification procedure and documentation policy for application of any potentially harmful chemicals (such as pesticides).
** Inclusion (or exclusion) of car park maintenance (for tasks such as ice removal or other safety issues).
** Inclusion (or exclusion) of specific activities such as weed control, mulching, leaf collection and removal and so on.
** Explanation of equipment storage.
** Reports on vandalism that occurs on the property.
** Arrangements when safety restrictions or exclusion zones must be put in place (particularly when landscaping work requires the placement of safety barriers).
* Fees (typically for work completed), including payment plans and form of payment.
* Key dates, including start and finish projections, a force majeure condition to address delays and language related to deadline revisions that may be required.
* Arrangements regarding access to locked or restricted areas.

It is also helpful to have an inventory of trees, shrubs and other types of landscaping on the site. In order for the list to be suitable for the contract specifications, it should include details such as size, age, condition and maintenance requirements of each item.

= Related articles on Designing Buildings Wiki =

* Business process outsourcing (BPO)
* Landscape architect.
* Landscape design
* Landscape officer
* Maintenance
* Soft facilities management
* Specialist contractor

[[Category:Appointments]] [[Category:Contracts_/_payment]] [[Category:Roles_/_services]]

← Older revision		Revision as of 07:59, 7 August 2020
Line 1:		Line 1:
−	[[File:LawnMaintenanceSign.jpg]]	+	[[File:LawnMaintenanceSign.jpg\|link=File:LawnMaintenanceSign.jpg]]

	= Introduction =		= Introduction =

−	A well-designed and maintained landscape can attract people to a site and can have a positive impact on property value and personal wellbeing. With more elaborate landscaping, it is fairly common for facilities managers or other property management professionals to outsource ~~these~~ responsibilities to a company that specialises in grounds maintenance.	+	A well-designed and maintained landscape can attract people to a site and can have a positive impact on property value and personal wellbeing. With more elaborate landscaping, it is fairly common for facilities managers or other property management professionals to outsource maintenance responsibilities to a company that specialises in grounds maintenance.

	= Preparing a contract =		= Preparing a contract =

−	As is the case with other specialist contractors, it is important to include essential information in ~~development proposals. This can include these pieces of information~~:	+	As is the case with other specialist contractors, it is important to include essential information in tender documentation, such as:

−	* Identification of parties involved~~, including date~~, addresses, names,licenses, qualifications, insurance and ~~other standard pieces of information~~.	+	* Identification of the parties involved, addresses, names, licenses, qualifications, insurance and so on.
	* Services offered, including specifics that are agreed upon as well as those being excluded. Some examples include:		* Services offered, including specifics that are agreed upon as well as those being excluded. Some examples include:
−	** Core tasks such as grass cutting, turf, hedge, tree and bed maintenance, maintenance, ~~proper~~ removal and disposal of landscaping waste and so on.	+	** Core tasks such as grass cutting, turf, hedge, tree and bed maintenance, maintenance, removal and disposal of landscaping waste and so on.
−	** Optional tasks such as replacement of trees, bulbs, hedges shrubs (including the design and maintenance of replacement bedding schemes, if necessary).	+	** Optional tasks such as replacement of trees, bulbs, hedges, shrubs and so on (including the design and maintenance of replacement bedding schemes, if necessary).
	** Seasonal planting and cleanup schedules.		** Seasonal planting and cleanup schedules.
	** Clarification regarding damage to property (including irrigation systems that may be used).		** Clarification regarding damage to property (including irrigation systems that may be used).
−	** Agreements regarding maximum and minimum height levels for grass, grass edging and hedges.	+	** Agreements regarding maximum and minimum height levels for grass, grass edging and hedges and other landscape elements.
	** Requirements for maintenance and monitoring of moisture detection systems (to ensure irrigation systems do not activate when it’s unnecessary).		** Requirements for maintenance and monitoring of moisture detection systems (to ensure irrigation systems do not activate when it’s unnecessary).
−	** ~~Considerations for~~ environmental concerns (such as schools or other sensitive adjacent areas or ecosystems to be protected from pesticides, fertilisers or pest control measures).	+	** Special environmental concerns (such as schools or other sensitive adjacent areas or ecosystems to be protected from pesticides, fertilisers or pest control measures).
−	** Notification ~~procedure~~ and documentation ~~policy~~ for application of any potentially harmful chemicals (such as pesticides).	+	** Notification procedures and documentation for application of any potentially harmful chemicals (such as pesticides).
−	** Inclusion (or exclusion) of car park maintenance ~~(for~~ tasks such as ice removal or other safety issues).	+	** Inclusion (or exclusion) of car park maintenance, and tasks such as ice removal or other safety issues.
	** Inclusion (or exclusion) of specific activities such as weed control, mulching, leaf collection and removal and so on.		** Inclusion (or exclusion) of specific activities such as weed control, mulching, leaf collection and removal and so on.
−	** ~~Explanation of equipment~~ storage.	+	** Equipment storage.
−	** ~~Reports on~~ vandalism ~~that occurs on the property~~.	+	** Procedures for reporting and dealing with vandalism.
	** Arrangements when safety restrictions or exclusion zones must be put in place (particularly when landscaping work requires the placement of safety barriers).		** Arrangements when safety restrictions or exclusion zones must be put in place (particularly when landscaping work requires the placement of safety barriers).
	* Fees (typically for work completed), including payment plans and form of payment.		* Fees (typically for work completed), including payment plans and form of payment.
−	* Key dates, including start and finish ~~projections, a force majeure condition to address delays and language related to deadline revisions that may be required~~.	+	* Key dates, including start and finish dates.
	* Arrangements regarding access to locked or restricted areas.		* Arrangements regarding access to locked or restricted areas.