Record keeping - Revision history

Editor at 15:45, 18 October 2021

2021-10-18T15:45:49Z

← Older revision		Revision as of 15:45, 18 October 2021
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	As-built drawings and record drawings.		As-built drawings and record drawings.

−	= Related articles on Designing Buildings ~~Wiki:~~ =	+	= Related articles on Designing Buildings =

	* Capital allowances and super deductions.		* Capital allowances and super deductions.
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	* Contribution and apportionment.		* Contribution and apportionment.
	* Damages in construction contracts.		* Damages in construction contracts.
		+	* Design documentation.
	* Design review.		* Design review.
	* Difference between purchase order and invoice.		* Difference between purchase order and invoice.

Editor at 15:23, 21 May 2021

2021-05-21T15:23:10Z

← Older revision		Revision as of 15:23, 21 May 2021
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	= Related articles on Designing Buildings Wiki: =		= Related articles on Designing Buildings Wiki: =

		+	* Capital allowances and super deductions.
	* Collaborative practices for building design and construction.		* Collaborative practices for building design and construction.
	* Contract award.		* Contract award.

Designing Buildings at 06:33, 24 September 2020

2020-09-24T06:33:45Z

← Older revision		Revision as of 06:33, 24 September 2020
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	* David Ross Associates - [http://www.davidrossassociates.com/articles/documentation_and_record_keeping.htm Documentation and record keeping]		* David Ross Associates - [http://www.davidrossassociates.com/articles/documentation_and_record_keeping.htm Documentation and record keeping]

−	[[Category:~~Policy~~]] [[Category:DCN_Policy]] [[Category:Construction_management]] [[Category:Contracts_/_payment]] [[Category:Cost_/_business_planning]] [[Category:Public_procedures]]	+	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:DCN_Policy]] [[Category:Policy]] [[Category:Construction_management]] [[Category:Contracts_/_payment]] [[Category:Cost_/_business_planning]] [[Category:Public_procedures]]

Designing Buildings at 10:15, 22 March 2019

2019-03-22T10:15:35Z

← Older revision		Revision as of 10:15, 22 March 2019
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	* Licences.		* Licences.

−	~~= Find out more =~~	+	Correspondence records, such as letters and emails.

−	=== Related articles on Designing Buildings Wiki: ===	+	As-built drawings and record drawings.
		+
		+	= Related articles on Designing Buildings Wiki: =

	* Collaborative practices for building design and construction.		* Collaborative practices for building design and construction.
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	* David Ross Associates - [http://www.davidrossassociates.com/articles/documentation_and_record_keeping.htm Documentation and record keeping]		* David Ross Associates - [http://www.davidrossassociates.com/articles/documentation_and_record_keeping.htm Documentation and record keeping]

−	[[Category:Policy]] [[Category:Construction_management]] [[Category:Contracts_/_payment]] [[Category:Cost_/_business_planning]] [[Category:Public_procedures]]	+	[[Category:Policy]] [[Category:DCN_Policy]] [[Category:Construction_management]] [[Category:Contracts_/_payment]] [[Category:Cost_/_business_planning]] [[Category:Public_procedures]]

Editor at 11:50, 18 May 2018

2018-05-18T11:50:30Z

← Older revision		Revision as of 11:50, 18 May 2018
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	* Human resource management in construction.		* Human resource management in construction.
	* Invoice.		* Invoice.
−	* Legal and equitable assignment	+	* Legal and equitable assignment.
		+	* Office manual.
	* Project quality plan PQP.		* Project quality plan PQP.
	* Purchase order.		* Purchase order.

Editor at 12:21, 28 March 2018

2018-03-28T12:21:55Z

← Older revision		Revision as of 12:21, 28 March 2018
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	* Good faith in construction contracts.		* Good faith in construction contracts.
	* Human resource management in construction.		* Human resource management in construction.
		+	* Invoice.
	* Legal and equitable assignment		* Legal and equitable assignment
	* Project quality plan PQP.		* Project quality plan PQP.

Editor at 15:26, 11 January 2018

2018-01-11T15:26:42Z

← Older revision		Revision as of 15:26, 11 January 2018
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	* Damages in construction contracts.		* Damages in construction contracts.
	* Design review.		* Design review.
		+	* Difference between purchase order and invoice.
	* Good faith in construction contracts.		* Good faith in construction contracts.
	* Human resource management in construction.		* Human resource management in construction.

Editor at 15:09, 11 January 2018

2018-01-11T15:09:39Z

← Older revision		Revision as of 15:09, 11 January 2018
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	* Legal and equitable assignment		* Legal and equitable assignment
	* Project quality plan PQP.		* Project quality plan PQP.
		+	* Purchase order.
	* RIBA plan of work.		* RIBA plan of work.
	* Site administrator.		* Site administrator.

Editor at 11:58, 21 August 2017

2017-08-21T11:58:26Z

← Older revision		Revision as of 11:58, 21 August 2017
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	= Introduction =		= Introduction =

−	Appropriate records should be compiled and maintained throughout the duration of construction projects. This creates a contemporaneous history of what happened at what point during the course of the project that can be referred to if necessary. This not only establishes a ‘memory’ or ‘paper trail’ for the project through which activities and decisions can be reviewed, it allows for the reconstruction, review and analysis of events and timelines should a dispute arise. Disputes are often determined by the available records, rather than by the facts, and so it is commercially very important to the parties involved that good records are kept.	+	Appropriate records should be compiled and maintained throughout the duration of construction projects. This creates a contemporaneous history of what happened at what point during the course of the project that can be referred to if necessary.
		+
		+	This not only establishes a ‘memory’ or ‘paper trail’ for the project through which activities and decisions can be reviewed, it allows for the reconstruction, review and analysis of events and timelines should a dispute arise. Disputes are often determined by the available records, rather than by the facts, and so it is commercially very important to the parties involved that good records are kept.

	There are a number of reasons for record keeping:		There are a number of reasons for record keeping:
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	Ultimately, when the completed building is handed over to the client, a set of record information should be passed to them so they are able to operate the building.		Ultimately, when the completed building is handed over to the client, a set of record information should be passed to them so they are able to operate the building.

−	It is important that the standard of records kept is high, or they may not provide the expected information when they are actually required. In particular, records should be dated (including incoming records) and where appropriate, signed, and a document management system should be in place to allow efficient storage and retrieval. Information is now generally managed using specialist software, and apps that make the preparation of records easier and more reliable are also available. This can, for example allow records to be made on site using a mobile phone, which are then automatically uploaded to a project document management system.	+	It is important that the standard of records kept is high, or they may not provide the expected information when they are actually required. In particular, records should be dated (including incoming records) and where appropriate, signed, and a document management system should be in place to allow efficient storage and retrieval.
		+
		+	Information is now generally managed using specialist software, and apps that make the preparation of records easier and more reliable are also available. This can, for example allow records to be made on site using a mobile phone, which are then automatically uploaded to a project document management system.
		+
		+	Increasingly, project information is prepared in the form of a building information model (BIM), and this may include project records as well as design and specification information. An as-built or as-constructed building information model might be prepared on completion of construction works, consisting of documentation, non- graphical information and graphical information defining the delivered project.

−	Increasingly, project information is prepared in the form of a building information model (BIM), and this may include project records as well as design and specification information. An as-built or as-constructed building information model might be prepared on completion of construction works, consisting of documentation, non- graphical information and graphical information defining the delivered project. During operation, this might be described as an Asset Information Model (AIM), that is, a model that provides all the data and information related to, or required for the operation of the completed built asset.	+	During operation, this might be described as an Asset Information Model (AIM), that is, a model that provides all the data and information related to, or required for the operation of the completed built asset.

	= List of records =		= List of records =
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	* RIBA plan of work.		* RIBA plan of work.
	* Site administrator.		* Site administrator.
		+	* Site visitors book.
	* Team management for building design and construction projects.		* Team management for building design and construction projects.

Editor at 17:14, 1 January 2017

2017-01-01T17:14:32Z

← Older revision		Revision as of 17:14, 1 January 2017
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	* Project quality plan PQP.		* Project quality plan PQP.
	* RIBA plan of work.		* RIBA plan of work.
		+	* Site administrator.
	* Team management for building design and construction projects.		* Team management for building design and construction projects.