Planned preventative maintenance and technology - Revision history

Designing Buildings at 09:15, 28 January 2021

2021-01-28T09:15:39Z

← Older revision		Revision as of 09:15, 28 January 2021
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	--[[User:Trident_Building_Consultancy\|Trident Building Consultancy]]		--[[User:Trident_Building_Consultancy\|Trident Building Consultancy]]

−	[[Category:Client_procedures]] [[Category:Construction_management]] [[Category:Cost_/_business_planning]] [[Category:Design]]	+	[[Category:DCN_Commentary]] [[Category:DCN_Research,_Development_and_Innovation]] [[Category:Client_procedures]] [[Category:Construction_management]] [[Category:Cost_/_business_planning]] [[Category:Design]]

Designing Buildings at 06:06, 30 August 2019

2019-08-30T06:06:35Z

← Older revision		Revision as of 06:06, 30 August 2019
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	In a time of ongoing pressure from budget cuts and demands for investment in things newer and ‘shinier’ than maintenance, is it possible to meet the demands of maintaining an ever-ageing building stock to good standards and with limited resources?		In a time of ongoing pressure from budget cuts and demands for investment in things newer and ‘shinier’ than maintenance, is it possible to meet the demands of maintaining an ever-ageing building stock to good standards and with limited resources?

−	The answer is yes. ~~Planning ahead can help meet these demands, and additionally a~~ whole new raft of technology is available to assist the property or facilities manager to more effectively manage planned preventative maintenance (PPM).	+	The answer is yes. A whole new raft of technology is available to assist the property or facilities manager to more effectively manage planned preventative maintenance (PPM).
−		+
−	The benefits of a planned approach to building maintenance are indisputable: just as a car needs servicing regularly to help limit the possibility of breakdowns, so a building also requires regular assessments and a programme of maintenance.	+

	= Understanding PPM needs =		= Understanding PPM needs =
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	The opposite of reactive repairs, PPM is essentially a strategic approach which, through ongoing surveillance and maintenance, can substantially reduce large, unexpected costs, emergency call-out charges and downtime during repair work.		The opposite of reactive repairs, PPM is essentially a strategic approach which, through ongoing surveillance and maintenance, can substantially reduce large, unexpected costs, emergency call-out charges and downtime during repair work.

−	~~Importantly, in today’s increasingly litigious workplace, a~~ comprehensive PPM schedule ensures that any changes made to a building take note of any obvious issues in relation to statutory requirements. This includes identifying the provision and means of escape, disability access and health and safety issues, drawing-up reports, with action followed through as necessary.	+	A comprehensive PPM schedule ensures that any changes made to a building take note of any obvious issues in relation to statutory requirements. This includes identifying the provision and means of escape, disability access, energy and health and safety issues, drawing-up reports, with action followed through as necessary.

−	~~= Good practice =~~	+	For example, the Minimum Energy Efficiency Standard Regulations (MEES) were implemented in 2018. It is now illegal for new leases to be granted, or existing leases renewed, on commercial properties in England and Wales with an energy performance certificate (EPC) rating of F or G. While the new MEES Regulations caused initial concern in the property world, they demonstrate how an upfront approach to sustainability can result in longer-term cost savings through work such as including insulation and more energy-efficient mechanical and electrical installations.
−		+
−	~~The~~ Minimum Energy Efficiency Standard Regulations (MEES) were implemented in 2018~~; it~~ is now illegal for new leases to be granted, or existing leases renewed, on commercial properties in England and Wales with an energy performance certificate (EPC) rating of F or G.	+
−		+
−	While the new MEES Regulations caused initial concern in the property world, they demonstrate how an upfront approach to sustainability can result in longer-term cost savings through work such as including insulation and more energy-efficient mechanical and electrical installations.	+

	So, PPM is at the heart of good business practice as well as good property management.		So, PPM is at the heart of good business practice as well as good property management.
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	= The built environment’s IT revolution =		= The built environment’s IT revolution =

−	And as with so many other aspects of business management, PPM has ~~benefitted~~ from the IT revolution, resulting in a more efficient and effective service.	+	And as with so many other aspects of business management, PPM has benefited from the IT revolution, resulting in a more efficient and effective service.

	Mobile data capture software is of great benefit to PPM work. On site, data can be efficiently assessed using hand-held technology which is then uploaded to reporting software, ensuring that a consistent structure is followed and the risk of error substantially reduced.		Mobile data capture software is of great benefit to PPM work. On site, data can be efficiently assessed using hand-held technology which is then uploaded to reporting software, ensuring that a consistent structure is followed and the risk of error substantially reduced.
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	Data capture software collects and compares data with predefined element lists, producing tailored outputs to suit reporting requirements, prioritising expenditure over a specified period. Due to the element grades being consistent and predefined, the software allows for more intelligent decisions to be made across portfolios, often resulting in significant cost savings. Data capture software also allows for rapid data analysis and document preparation, resulting in a faster turnaround.		Data capture software collects and compares data with predefined element lists, producing tailored outputs to suit reporting requirements, prioritising expenditure over a specified period. Due to the element grades being consistent and predefined, the software allows for more intelligent decisions to be made across portfolios, often resulting in significant cost savings. Data capture software also allows for rapid data analysis and document preparation, resulting in a faster turnaround.

−	In addition to increasing efficiencies, this means of reporting enables a greater understanding of the issues and the ability to isolate elements, sub elements, grades or priorities. It allows a building owner or manager to group costs by region or across their entire portfolio, creating greater efficiencies and to budget and prioritise expenditure more effectively, and to put in place larger-scale programmes of work. Furthermore, the ability ~~for companies~~ to analyse the cost of maintenance versus capital expenditure creates greater transparency in budgeting, as well as highlighting the efficiency of ~~their~~ current maintenance suppliers/contracts.	+	In addition to increasing efficiencies, this means of reporting enables a greater understanding of the issues and the ability to isolate elements, sub elements, grades or priorities. It allows a building owner or manager to group costs by region or across their entire portfolio, creating greater efficiencies and to budget and prioritise expenditure more effectively, and to put in place larger-scale programmes of work. Furthermore, the ability to analyse the cost of maintenance versus capital expenditure creates greater transparency in budgeting, as well as highlighting the efficiency of current maintenance suppliers/contracts.
−		+
−	Online reporting is also becoming increasingly user-friendly. Where it benefits the end results and creates savings, clients can be encouraged to get involved, inputting into their own reports, whether using a desktop computer or iPad on site.	+

−	And as a working document which can be continually updated, online reporting offers greater flexibility than the old hard copy format – which again benefits both efficiency and effectiveness.	+	Online reporting is also becoming more user-friendly. Where it benefits the end results and creates savings, clients can be encouraged to get involved, inputting into their own reports, whether using a desktop computer or a mobile device on site. And as a working document which can be continually updated, online reporting offers greater flexibility than the old hard copy format – which again benefits both efficiency and effectiveness.

	= So where will the technology take us next? =		= So where will the technology take us next? =

Editor: Protected "Planned preventative maintenance and technology" ([edit=sysop] (expires 10:22, 28 September 2019 (UTC)) [move=sysop] (expires 10:22, 28 September 2019 (UTC)))

2019-08-28T10:22:28Z

Protected "Planned preventative maintenance and technology" ([edit=sysop] (expires 10:22, 28 September 2019 (UTC)) [move=sysop] (expires 10:22, 28 September 2019 (UTC)))

← Older revision

Revision as of 10:22, 28 August 2019

Editor at 10:21, 28 August 2019

2019-08-28T10:21:39Z

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	{\|		{\|
−	\| [[File:Repair.jpg]]	+	\| [[File:Repair.jpg\|link=File:Repair.jpg]]
	\|}		\|}
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		+	= Introduction =

	In a time of ongoing pressure from budget cuts and demands for investment in things newer and ‘shinier’ than maintenance, is it possible to meet the demands of maintaining an ever-ageing building stock to good standards and with limited resources?		In a time of ongoing pressure from budget cuts and demands for investment in things newer and ‘shinier’ than maintenance, is it possible to meet the demands of maintaining an ever-ageing building stock to good standards and with limited resources?

Editor: moved Planned Preventative Maintenance and technology to Planned preventative maintenance and technology: capitalisation

2019-08-28T10:07:16Z

moved Planned Preventative Maintenance and technology to Planned preventative maintenance and technology: capitalisation

← Older revision

Revision as of 10:07, 28 August 2019

Editor at 10:06, 28 August 2019

2019-08-28T10:06:20Z

← Older revision		Revision as of 10:06, 28 August 2019
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−	~~Planned Preventative Maintenance and technology~~	+	{\|
−		+	\| [[File:Repair.jpg]]
−	~~Aug 27th 2019, 11~~:~~16, by Trident Building Consultancy~~	+	\|}

	In a time of ongoing pressure from budget cuts and demands for investment in things newer and ‘shinier’ than maintenance, is it possible to meet the demands of maintaining an ever-ageing building stock to good standards and with limited resources?		In a time of ongoing pressure from budget cuts and demands for investment in things newer and ‘shinier’ than maintenance, is it possible to meet the demands of maintaining an ever-ageing building stock to good standards and with limited resources?
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	The benefits of a planned approach to building maintenance are indisputable: just as a car needs servicing regularly to help limit the possibility of breakdowns, so a building also requires regular assessments and a programme of maintenance.		The benefits of a planned approach to building maintenance are indisputable: just as a car needs servicing regularly to help limit the possibility of breakdowns, so a building also requires regular assessments and a programme of maintenance.

−	Understanding PPM needs	+	= Understanding PPM needs =

	Delivering cost efficiency requires a detailed understanding of the building’s lifecycle (including its current and projected usage) and its structure, plant and other components.		Delivering cost efficiency requires a detailed understanding of the building’s lifecycle (including its current and projected usage) and its structure, plant and other components.
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	Importantly, in today’s increasingly litigious workplace, a comprehensive PPM schedule ensures that any changes made to a building take note of any obvious issues in relation to statutory requirements. This includes identifying the provision and means of escape, disability access and health and safety issues, drawing-up reports, with action followed through as necessary.		Importantly, in today’s increasingly litigious workplace, a comprehensive PPM schedule ensures that any changes made to a building take note of any obvious issues in relation to statutory requirements. This includes identifying the provision and means of escape, disability access and health and safety issues, drawing-up reports, with action followed through as necessary.

−	Good practice	+	= Good practice =

	The Minimum Energy Efficiency Standard Regulations (MEES) were implemented in 2018; it is now illegal for new leases to be granted, or existing leases renewed, on commercial properties in England and Wales with an energy performance certificate (EPC) rating of F or G.		The Minimum Energy Efficiency Standard Regulations (MEES) were implemented in 2018; it is now illegal for new leases to be granted, or existing leases renewed, on commercial properties in England and Wales with an energy performance certificate (EPC) rating of F or G.
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	So, PPM is at the heart of good business practice as well as good property management.		So, PPM is at the heart of good business practice as well as good property management.

−	The built environment’s IT revolution	+	= The built environment’s IT revolution =

	And as with so many other aspects of business management, PPM has benefitted from the IT revolution, resulting in a more efficient and effective service.		And as with so many other aspects of business management, PPM has benefitted from the IT revolution, resulting in a more efficient and effective service.
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	And as a working document which can be continually updated, online reporting offers greater flexibility than the old hard copy format – which again benefits both efficiency and effectiveness.		And as a working document which can be continually updated, online reporting offers greater flexibility than the old hard copy format – which again benefits both efficiency and effectiveness.

−	So where will the technology take us next?	+	= So where will the technology take us next? =

	3D photography enables various sets of data to be linked to a 3D format and as such, links PPM to BIM. 3D cameras also have substantial benefits.		3D photography enables various sets of data to be linked to a 3D format and as such, links PPM to BIM. 3D cameras also have substantial benefits.

Editor at 10:03, 28 August 2019

2019-08-28T10:03:25Z

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Trident Building Consultancy: Created page with "In a time of ongoing pressure from budget cuts and demands for investment in new and shinier stuff than maintenance: is it possible to meet the demands of maintaining an ever-age..."

2019-08-27T11:16:18Z

Created page with "In a time of ongoing pressure from budget cuts and demands for investment in new and shinier stuff than maintenance: is it possible to meet the demands of maintaining an ever-age..."

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In a time of ongoing pressure from budget cuts and demands for investment in new and shinier stuff than maintenance: is it possible to meet the demands of maintaining an ever-ageing building stock to good standards with limited resources?

The answer is yes. Planning ahead can help meet these demands, and additionally a whole new raft of technology is available to assist the property or facilities manager in managing Planned Preventative Maintenance (PPM) more effectively.

The benefits of a planned approach to building maintenance are indisputable: just as you would service a car regularly and follow up on any maintenance issues prior to them causing the vehicle to break down, a building also requires regular assessments and a programme of maintenance.

== Understanding PPM needs ==

Delivering cost efficiency in doing so requires a detailed understanding of the building’s lifecycle (including its current and projected usage) and its structure, plant and other components.

An understanding of the building owner and/or manager’s intentions (such as long term plans such for refurbishment or sale), and those of each tenant, combine to create a comprehensive understanding of need.

PPM is essentially the opposite of reactive repairs: a strategic approach which through ongoing surveillance and maintenance can substantially reduce large unexpected costs, emergency call-out charges and downtime during repair work.

Importantly, in today’s increasingly litigious workplace, a comprehensive PPM schedule ensures that any changes made to a building take note of any obvious issues in relation to statutory requirements such as the provision and means of escape, disability access and health and safety issues are identified, reports drawn up and action followed through as necessary.

== Good practice ==

Since the implementation of the Minimum Energy Efficiency Standard Regulations (MEES) in 2018, it is now illegal for new leases to be granted, or existing leases renewed, on commercial properties in England and Wales with an EPC of F or G.

While the new MEES Regulations caused initial concern in the property world, they demonstrate how an upfront approach to sustainability can result in longer term cost savings through work such as the inclusion of insulation and more energy efficient mechanical and electrical installations.

So PPM is at the core of good business practice as well as good property management.

== The built environment’s IT revolution ==

And as with so many other aspects of business management, PPM has benefited from the information technology revolution, resulting in a more efficient and effective service.

Mobile data capture software is of great benefit to PPM work. On site, data can be efficiently assessed using hand-held technology which is then uploaded to reporting software, ensuring that a consistent structure is followed, and the risk of error is substantially reduced.

Data capture software collects and compares data with predefined element lists, and produces tailored outputs to suit reporting requirements, prioritising expenditure over a specified period. Due to the element grades being consistent and predefined, the software allows for more intelligent decisions to be made across portfolios, often resulting in significant cost savings. Data capture software also allows for rapid data analysis and document preparation, resulting in a faster turnaround.

In addition to increasing efficiencies, this means of reporting enables a greater understanding of the issues and the ability to isolate elements, sub elements, grades or priorities. It allows a building owner or manager to group costs by region or across their entire portfolio, creating greater efficiencies and to budget and prioritise expenditure more effectively and to put in place larger scale programmes of work. Furthermore, the ability for companies to analyse the cost of maintenance versus capital expenditure creates greater transparency in budgeting, as well as bringing to light the efficiency of their current maintenance suppliers/contracts.

Online reporting is also becoming increasingly user-friendly. Where it benefits the end results and creates savings, clients can be encouraged to get involved, inputting into their own reports, whether using a desktop computer or iPad on site.

And as a working document which can be continually updated, online reporting offers greater flexibility than the old hard copy format – which again benefits both efficiency and effectiveness.

== So where will the technology take us next? ==

3D photography enables various sets of data to be linked to a 3D format and as such, links PPM to BIM. 3D cameras also have substantial benefits.

Take working at height, for example. Accessing rooflines, fascias and guttering is a perpetual problem for many property maintenance professionals. Scaffolding and cherry-pickers can be prohibitively expensive and even then are sometimes unsuitable.

Clients needing PPM surveys on unusually remote and inaccessible property assets can be done safely and capturing all of the necessary information by using drone technology. Drones have the substantial benefit of not only providing an immediate, cost-effective solution, but can photograph remote locations with virtually no disruption.

As a result of data provision through images, cloud surveys and more accurate surveying of existing buildings, BIM – once the province of just building designers – now increasingly links to both PPM and facilities management, causing efficiencies for each. The benefits of BIM are unparalleled, particularly when a substantial survey needs to be undertaken while the building remains occupied.

In the last five years or so there have been considerable changes in the way in which PPM can benefit from technology and many more positive changes are anticipated in the years ahead.

As the Internet of Things becomes more widely used it is inevitable that a building’s plant will communicate directly into PPM reporting and scheduling.

Chartered building engineers or facilities managers will be able to plan ahead with confidence, reliable data and clear priorities, and will have new tools and technology to hand that will save both money and time.

It’s a silent revolution in the way our buildings are maintained, and a great opportunity to boost the specialist knowledge and value of professionals in this market.