Occupation of completed construction site - Revision history

Designing Buildings at 09:19, 30 October 2020

2020-10-30T09:19:52Z

← Older revision		Revision as of 09:19, 30 October 2020
Line 74:		Line 74:
	* Whole life costs.		* Whole life costs.

−	[[Category:Construction_management]]	+	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:Construction_management]]

Designing Buildings at 13:33, 4 February 2020

2020-02-04T13:33:28Z

← Older revision		Revision as of 13:33, 4 February 2020
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	If the soft landings framework is adopted, there may be specific requirements to ensure that suppliers provide aftercare and post occupancy evaluation services. See Soft landings for more information.		If the soft landings framework is adopted, there may be specific requirements to ensure that suppliers provide aftercare and post occupancy evaluation services. See Soft landings for more information.

−	~~= Find out more =~~	+	= Related articles on Designing Buildings Wiki =
−		+
−	=== Related articles on Designing Buildings Wiki ===	+

	* Building user's guide.		* Building user's guide.

Editor at 16:41, 28 February 2018

2018-02-28T16:41:53Z

← Older revision		Revision as of 16:41, 28 February 2018
Line 1:		Line 1:
−
	Client preparations for occupying the development should enable them to move the project from the regime of a building site to an occupied working facility whilst incurring minimal disruption and cost to the business.		Client preparations for occupying the development should enable them to move the project from the regime of a building site to an occupied working facility whilst incurring minimal disruption and cost to the business.

Line 9:		Line 8:

	The operational policies document may be based on information from:		The operational policies document may be based on information from:
−	*The business case.	+
−	*The project brief.	+	* The business case.
−	*The developed design.	+	* The project brief.
−	*Corporate planning strategies.	+	* The developed design.
−	*The building user's guide.	+	* Corporate planning strategies.
		+	* The building user's guide.

	The operational policies document might include:		The operational policies document might include:
−	*Room data sheets.	+
−	*Space planning information.	+	* Room data sheets.
−	*Furniture, desk and information and communications technology (ICT) allocations.	+	* Space planning information.
−	*Equipment schedules.	+	* Furniture, desk and information and communications technology (ICT) allocations.
−	*Schedules of items that will be leased or purchased.	+	* Equipment schedules.
−	*Requirements for consumables such as stationery and sanitary supplies.	+	* Schedules of items that will be leased or purchased.
−	*Transport and parking policies, goods in and waste out, public and private buses and drop off facilities.	+	* Requirements for consumables such as stationery and sanitary supplies.
−	*Operational services requirements (see below).	+	* Transport and parking policies, goods in and waste out, public and private buses and drop off facilities.
		+	* Operational services requirements (see below).

	A strategic decision should be made in the development of operational policies as to which services might be outsourced and which will remain under in-house direct control. Items that could be outsourced might include:		A strategic decision should be made in the development of operational policies as to which services might be outsourced and which will remain under in-house direct control. Items that could be outsourced might include:
−	*Reception and telephony.	+
−	*Security.	+	* Reception and telephony.
−	*Cleaning.	+	* Security.
−	*Facilities management.	+	* Cleaning.
−	*Information and communications technology (ICT) support.	+	* Facilities management.
−	*Catering.	+	* Information and communications technology (ICT) support.
−	*Waste management.	+	* Catering.
−	*Landscaping and ground maintenance.	+	* Waste management.
−	*Transport and courier services.	+	* Landscaping and ground maintenance.
−	*Maintenance and servicing of equipment.	+	* Transport and courier services.
		+	* Maintenance and servicing of equipment.

	It may be beneficial to the overall project programme for the client to have use of certain areas of the building prior to practical completion (for example so that ICT suites can be equipped). Ideally this requirement for phased completion should written into the building contract otherwise it will need to be negotiated with the contractor.		It may be beneficial to the overall project programme for the client to have use of certain areas of the building prior to practical completion (for example so that ICT suites can be equipped). Ideally this requirement for phased completion should written into the building contract otherwise it will need to be negotiated with the contractor.

−	More often than not it will become apparent that since the original project brief was prepared there have organisational changes and technological advances that necessitate changes to the design and installation works. This combined with furniture, ICT equipment, fixtures, fittings, art, shelving, vending machines and so on will result in a schedule of works necessary prior to occupation that can cost as much as 3% of the construction budget. It is not unusual to package this work into an occupational services contract separate from the main building contract to take place after practical completion but prior to occupation. This additional work needs to be defined, costed, tendered and the contract let with a reasonable period for mobilisation and pre-ordering so it can commence as soon as the building is handed over and is often carried out under the supervision of the facilities manager. NB The client should have appointed an in-house or outsourced engineering team to witness testing and commissioning and to takeover the running of the services as soon as practical completion is certified. The client also needs to ensure they have the funds to release 50% of the retention upon practical completion.	+	More often than not it will become apparent that since the original project brief was prepared there have organisational changes and technological advances that necessitate changes to the design and installation works. This, combined with furniture, ICT equipment, fixtures, fittings, art, shelving, vending machines, and so on, will result in a schedule of works necessary prior to occupation that can cost as much as 3% of the construction budget. It is not unusual to package this work into an occupational services contract separate from the main building contract to take place after practical completion but prior to occupation.
		+
		+	This additional work needs to be defined, costed, tendered and the contract let with a reasonable period for mobilisation and pre-ordering so it can commence as soon as the building is handed over and is often carried out under the supervision of the facilities manager.
		+
		+	NB: The client should have appointed an in-house or outsourced engineering team to witness testing and commissioning and to takeover the running of the services as soon as practical completion is certified. The client also needs to ensure they have the funds to release 50% of the retention upon practical completion.

	Utility and fuel supplies also need to be tendered or negotiated prior to occupation.		Utility and fuel supplies also need to be tendered or negotiated prior to occupation.
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	Training of staff and familiarisation with new systems and space usage prior to occupation is an essential part of pre-planning. See the article on migration strategy for more information.		Training of staff and familiarisation with new systems and space usage prior to occupation is an essential part of pre-planning. See the article on migration strategy for more information.

−	The client should also check compliance with planning conditions that have to be satisfied prior to occupation, that the building control inspector has inspected and approved the works and that appropriate insurance is in place.~~<br/>~~	+	The client should also check compliance with planning conditions that have to be satisfied prior to occupation, that the building control inspector has inspected and approved the works and that appropriate insurance is in place.

−	If the soft landings framework is adopted, there may be specific requirements to ensure that suppliers provide aftercare and post occupancy evaluation services. See ~~soft~~ landings for more information.	+	If the soft landings framework is adopted, there may be specific requirements to ensure that suppliers provide aftercare and post occupancy evaluation services. See Soft landings for more information.

−	= Find out more~~<br/>~~ =	+	= Find out more =

	=== Related articles on Designing Buildings Wiki ===		=== Related articles on Designing Buildings Wiki ===
−	*Building user's guide.	+
−	*Commissioning.	+	* Building user's guide.
−	*Client commissioning.	+	* Commissioning.
−	*Defects.	+	* Client commissioning.
−	*Defects liability period.	+	* Defects.
−	*Extended aftercare.	+	* Defects liability period.
−	*Fit out.	+	* Extended aftercare.
−	*Handover to client.	+	* Fit out.
−	*Initial aftercare.	+	* Handover to client.
−	*Migration strategy.	+	* Initial aftercare.
−	*Post occupancy evaluation.	+	* Migration strategy.
−	*Performance in use.	+	* Occupier.
−	*Practical completion.	+	* Post occupancy evaluation.
−	*Soft landings.	+	* Performance in use.
−	*Whole life costs.	+	* Practical completion.
		+	* Soft landings.
		+	* Whole life costs.

	[[Category:Construction_management]]		[[Category:Construction_management]]

Designing Buildings at 08:59, 18 March 2015

2015-03-18T08:59:10Z

← Older revision		Revision as of 08:59, 18 March 2015
Line 57:		Line 57:
	*Defects.		*Defects.
	*Defects liability period.		*Defects liability period.
		+	*Extended aftercare.
	*Fit out.		*Fit out.
	*Handover to client.		*Handover to client.

Designing Buildings at 11:36, 17 March 2015

2015-03-17T11:36:43Z

← Older revision		Revision as of 11:36, 17 March 2015
Line 59:		Line 59:
	*Fit out.		*Fit out.
	*Handover to client.		*Handover to client.
		+	*Initial aftercare.
	*Migration strategy.		*Migration strategy.
	*Post occupancy evaluation.		*Post occupancy evaluation.

31.54.2.126 at 10:59, 2 February 2015

2015-02-02T10:59:37Z

← Older revision		Revision as of 10:59, 2 February 2015
Line 2:		Line 2:
	Client preparations for occupying the development should enable them to move the project from the regime of a building site to an occupied working facility whilst incurring minimal disruption and cost to the business.		Client preparations for occupying the development should enable them to move the project from the regime of a building site to an occupied working facility whilst incurring minimal disruption and cost to the business.

−	The client should appoint a senior director responsible for moving who can stand their ground under pressure from various elements of management who may fight their corner during the stress and upheaval of moving. The job is one that requires skillful co-ordination of a multitude of time consuming tasks. On larger projects they are likely to require a team under them including an accommodation manager and perhaps a facilities manager.	+	It is important that planning for occupation begins as early in the project as possible, so that any issues can be considered during the design and construction phases, and appropriate services set out in consultation documents. On some projects a specific protocol known as the soft landings framework might be adopted to ensure the transition to occupation is smooth one.
		+
		+	The client should appoint a senior director (or soft landings champion) responsible for moving who can stand their ground under pressure from various elements of management who may fight their corner during the stress and upheaval of moving. The job is one that requires skillful co-ordination of a multitude of time consuming tasks. On larger projects they are likely to require a team under them including an accommodation manager and perhaps a facilities manager.

	The director responsible for moving should prepare an operational policies document setting out the detailed plan for how the building will be occupied and used. They should also prepare a migration strategy (see migration strategy article).		The director responsible for moving should prepare an operational policies document setting out the detailed plan for how the building will be occupied and used. They should also prepare a migration strategy (see migration strategy article).
Line 18:		Line 20:
	*Furniture, desk and information and communications technology (ICT) allocations.		*Furniture, desk and information and communications technology (ICT) allocations.
	*Equipment schedules.		*Equipment schedules.
−	*Schedules of items that will be leased or ~~purchase~~.	+	*Schedules of items that will be leased or purchased.
	*Requirements for consumables such as stationery and sanitary supplies.		*Requirements for consumables such as stationery and sanitary supplies.
−	*Transport and parking policies ~~for staff, visitors, VIPs~~, goods in and waste out, public and private buses and drop off facilities.	+	*Transport and parking policies, goods in and waste out, public and private buses and drop off facilities.
	*Operational services requirements (see below).		*Operational services requirements (see below).

Line 35:		Line 37:
	*Maintenance and servicing of equipment.		*Maintenance and servicing of equipment.

−	It may be beneficial to the overall programme for the client to have use of certain areas of the building prior to practical completion (for example so that ICT suites can be equipped). Ideally this requirement for phased completion should written into the building contract otherwise it will need to be negotiated with the contractor.	+	It may be beneficial to the overall project programme for the client to have use of certain areas of the building prior to practical completion (for example so that ICT suites can be equipped). Ideally this requirement for phased completion should written into the building contract otherwise it will need to be negotiated with the contractor.

	More often than not it will become apparent that since the original project brief was prepared there have organisational changes and technological advances that necessitate changes to the design and installation works. This combined with furniture, ICT equipment, fixtures, fittings, art, shelving, vending machines and so on will result in a schedule of works necessary prior to occupation that can cost as much as 3% of the construction budget. It is not unusual to package this work into an occupational services contract separate from the main building contract to take place after practical completion but prior to occupation. This additional work needs to be defined, costed, tendered and the contract let with a reasonable period for mobilisation and pre-ordering so it can commence as soon as the building is handed over and is often carried out under the supervision of the facilities manager. NB The client should have appointed an in-house or outsourced engineering team to witness testing and commissioning and to takeover the running of the services as soon as practical completion is certified. The client also needs to ensure they have the funds to release 50% of the retention upon practical completion.		More often than not it will become apparent that since the original project brief was prepared there have organisational changes and technological advances that necessitate changes to the design and installation works. This combined with furniture, ICT equipment, fixtures, fittings, art, shelving, vending machines and so on will result in a schedule of works necessary prior to occupation that can cost as much as 3% of the construction budget. It is not unusual to package this work into an occupational services contract separate from the main building contract to take place after practical completion but prior to occupation. This additional work needs to be defined, costed, tendered and the contract let with a reasonable period for mobilisation and pre-ordering so it can commence as soon as the building is handed over and is often carried out under the supervision of the facilities manager. NB The client should have appointed an in-house or outsourced engineering team to witness testing and commissioning and to takeover the running of the services as soon as practical completion is certified. The client also needs to ensure they have the funds to release 50% of the retention upon practical completion.
Line 44:		Line 46:

	The client should also check compliance with planning conditions that have to be satisfied prior to occupation, that the building control inspector has inspected and approved the works and that appropriate insurance is in place.<br/>		The client should also check compliance with planning conditions that have to be satisfied prior to occupation, that the building control inspector has inspected and approved the works and that appropriate insurance is in place.<br/>
		+
		+	If the soft landings framework is adopted, there may be specific requirements to ensure that suppliers provide aftercare and post occupancy evaluation services. See soft landings for more information.

	= Find out more<br/> =		= Find out more<br/> =

Designing Buildings: moved Occupation to Occupation of completed construction site

2014-08-05T14:37:16Z

moved Occupation to Occupation of completed construction site

← Older revision

Revision as of 14:37, 5 August 2014

Designing Buildings at 13:29, 12 November 2013

2013-11-12T13:29:22Z

← Older revision		Revision as of 13:29, 12 November 2013
Line 53:		Line 53:
	*Defects.		*Defects.
	*Defects liability period.		*Defects liability period.
		+	*Fit out.
	*Handover to client.		*Handover to client.
	*Migration strategy.		*Migration strategy.

Designing Buildings at 12:35, 30 October 2013

2013-10-30T12:35:33Z

← Older revision		Revision as of 12:35, 30 October 2013
Line 43:		Line 43:
	Training of staff and familiarisation with new systems and space usage prior to occupation is an essential part of pre-planning. See the article on migration strategy for more information.		Training of staff and familiarisation with new systems and space usage prior to occupation is an essential part of pre-planning. See the article on migration strategy for more information.

−	The client should also check compliance with planning conditions that have to be satisfied prior to occupation, that the building control inspector has inspected and approved the works and that appropriate insurance is in place. <br/>	+	The client should also check compliance with planning conditions that have to be satisfied prior to occupation, that the building control inspector has inspected and approved the works and that appropriate insurance is in place.<br/>

	= Find out more<br/> =		= Find out more<br/> =
Line 49:		Line 49:
	=== Related articles on Designing Buildings Wiki ===		=== Related articles on Designing Buildings Wiki ===
	*Building user's guide.		*Building user's guide.
		+	*Commissioning.
		+	*Client commissioning.
	*Defects.		*Defects.
	*Defects liability period.		*Defects liability period.
	*Handover to client.		*Handover to client.
−	*Migration strategy. ~~<br/>~~	+	*Migration strategy.
	*Post occupancy evaluation.		*Post occupancy evaluation.
	*Performance in use.		*Performance in use.

Designing Buildings at 13:46, 2 January 2013

2013-01-02T13:46:26Z

← Older revision		Revision as of 13:46, 2 January 2013
Line 1:		Line 1:
		+
	Client preparations for occupying the development should enable them to move the project from the regime of a building site to an occupied working facility whilst incurring minimal disruption and cost to the business.		Client preparations for occupying the development should enable them to move the project from the regime of a building site to an occupied working facility whilst incurring minimal disruption and cost to the business.

Line 6:		Line 7:

	The operational policies document may be based on information from:		The operational policies document may be based on information from:
−
	*The business case.		*The business case.
	*The project brief.		*The project brief.
Line 14:		Line 14:

	The operational policies document might include:		The operational policies document might include:
−
	*Room data sheets.		*Room data sheets.
	*Space planning information.		*Space planning information.
Line 25:		Line 24:

	A strategic decision should be made in the development of operational policies as to which services might be outsourced and which will remain under in-house direct control. Items that could be outsourced might include:		A strategic decision should be made in the development of operational policies as to which services might be outsourced and which will remain under in-house direct control. Items that could be outsourced might include:
−
	*Reception and telephony.		*Reception and telephony.
	*Security.		*Security.
Line 39:		Line 37:
	It may be beneficial to the overall programme for the client to have use of certain areas of the building prior to practical completion (for example so that ICT suites can be equipped). Ideally this requirement for phased completion should written into the building contract otherwise it will need to be negotiated with the contractor.		It may be beneficial to the overall programme for the client to have use of certain areas of the building prior to practical completion (for example so that ICT suites can be equipped). Ideally this requirement for phased completion should written into the building contract otherwise it will need to be negotiated with the contractor.

−	More often than not it will become apparent that since the original project brief was prepared there have organisational changes and technological advances that necessitate changes to the design and installation works. This combined with furniture, ICT equipment, fixtures, fittings, art, shelving, vending machines and so on will result in a schedule of works necessary prior to occupation that can cost as much as 3% of the construction budget. It is not unusual to package this work into an occupational services contract separate from the main building contract to take place after practical completion but prior to occupation. This additional work needs to be defined, costed, tendered and the contract let with a reasonable period for mobilisation and pre-ordering so it can commence as soon as the building is handed over and is often carried out under the supervision of the facilities manager. NB The client should have appointed an in-house or outsourced engineering team to witness testing and commissioning and to takeover the running of the services as soon as practical completion is certified. The client also needs to ensure they have the funds to release 50% of the retention upon practical completion.	+	More often than not it will become apparent that since the original project brief was prepared there have organisational changes and technological advances that necessitate changes to the design and installation works. This combined with furniture, ICT equipment, fixtures, fittings, art, shelving, vending machines and so on will result in a schedule of works necessary prior to occupation that can cost as much as 3% of the construction budget. It is not unusual to package this work into an occupational services contract separate from the main building contract to take place after practical completion but prior to occupation. This additional work needs to be defined, costed, tendered and the contract let with a reasonable period for mobilisation and pre-ordering so it can commence as soon as the building is handed over and is often carried out under the supervision of the facilities manager. NB The client should have appointed an in-house or outsourced engineering team to witness testing and commissioning and to takeover the running of the services as soon as practical completion is certified. The client also needs to ensure they have the funds to release 50% of the retention upon practical completion.

	Utility and fuel supplies also need to be tendered or negotiated prior to occupation.		Utility and fuel supplies also need to be tendered or negotiated prior to occupation.
Line 45:		Line 43:
	Training of staff and familiarisation with new systems and space usage prior to occupation is an essential part of pre-planning. See the article on migration strategy for more information.		Training of staff and familiarisation with new systems and space usage prior to occupation is an essential part of pre-planning. See the article on migration strategy for more information.

−	The client should also check compliance with planning conditions that have to be satisfied prior to occupation, that the building control inspector has inspected and approved the works and that appropriate insurance is in place.	+	The client should also check compliance with planning conditions that have to be satisfied prior to occupation, that the building control inspector has inspected and approved the works and that appropriate insurance is in place. <br/>

		+	= Find out more<br/> =

−		+	=== Related articles on Designing Buildings Wiki ===
−	~~----~~	+
−		+
−	= ~~See also~~ =	+
−		+
−	*Migration strategy.	+
−	*Handover to the client.	+
	*Building user's guide.		*Building user's guide.
		+	*Defects.
		+	*Defects liability period.
		+	*Handover to client.
		+	*Migration strategy. <br/>
		+	*Post occupancy evaluation.
		+	*Performance in use.
		+	*Practical completion.
		+	*Soft landings.
		+	*Whole life costs.

−
−	~~[[Category:Roles_/_services_procedures]]~~
−	~~[[Category:Roles_/_services_procedures]]~~
	[[Category:Construction_management]]		[[Category:Construction_management]]