European Single Procurement Document ESPD - Revision history

Editor at 15:44, 12 August 2021

2021-08-12T15:44:53Z

← Older revision		Revision as of 15:44, 12 August 2021
Line 22:		Line 22:
	* ESPD is completed online, and is free.		* ESPD is completed online, and is free.
	* Although bidders have to complete an ESPD for every project, the standard ESPD form used across Europe means they can re-use a form submitted on a previous bid, as long as the information is still current.		* Although bidders have to complete an ESPD for every project, the standard ESPD form used across Europe means they can re-use a form submitted on a previous bid, as long as the information is still current.
		+
		+	See also: ESPD and the decline of the PQQ

	As of December 2020, the ESPD has changed in England to the Single Procurement Document (SPD); in Scotland, it is SPD (Scotland).		As of December 2020, the ESPD has changed in England to the Single Procurement Document (SPD); in Scotland, it is SPD (Scotland).

−	See also: ~~ESPD and the decline of the PQQ~~	+	See also: Single Procurement Document (Scotland).

	= Related articles on Designing Buildings Wiki =		= Related articles on Designing Buildings Wiki =
Line 42:		Line 44:
	* Public sector.		* Public sector.
	* Publicly subsidised project.		* Publicly subsidised project.
		+	* Single Procurement Document (Scotland).
	* SMEs and government contracts.		* SMEs and government contracts.

	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:DCN_Regulation]] [[Category:Procurement]]		[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:DCN_Regulation]] [[Category:Procurement]]

Editor at 11:55, 12 August 2021

2021-08-12T11:55:25Z

← Older revision		Revision as of 11:55, 12 August 2021
Line 23:		Line 23:
	* Although bidders have to complete an ESPD for every project, the standard ESPD form used across Europe means they can re-use a form submitted on a previous bid, as long as the information is still current.		* Although bidders have to complete an ESPD for every project, the standard ESPD form used across Europe means they can re-use a form submitted on a previous bid, as long as the information is still current.

−	~~Once the UK leaves the EU~~, ~~the name of~~ the ESPD ~~will be~~ changed to the Single Procurement Document (SPD).	+	As of December 2020, the ESPD has changed in England to the Single Procurement Document (SPD); in Scotland, it is SPD (Scotland).

	See also: ESPD and the decline of the PQQ		See also: ESPD and the decline of the PQQ

Designing Buildings at 08:23, 9 December 2020

2020-12-09T08:23:15Z

← Older revision		Revision as of 08:23, 9 December 2020
Line 24:		Line 24:

	Once the UK leaves the EU, the name of the ESPD will be changed to the Single Procurement Document (SPD).		Once the UK leaves the EU, the name of the ESPD will be changed to the Single Procurement Document (SPD).
		+
		+	See also: ESPD and the decline of the PQQ

	= Related articles on Designing Buildings Wiki =		= Related articles on Designing Buildings Wiki =

Editor at 20:15, 7 December 2020

2020-12-07T20:15:19Z

← Older revision		Revision as of 20:15, 7 December 2020
Line 29:		Line 29:
	* Best value.		* Best value.
	* Common minimum standards.		* Common minimum standards.
		+	* ESPD and the decline of the PQQ.
	* Fair payment practices.		* Fair payment practices.
	* Managing the procurement process.		* Managing the procurement process.
Line 41:		Line 42:
	* SMEs and government contracts.		* SMEs and government contracts.

−	[[Category:Procurement]]	+	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:DCN_Regulation]] [[Category:Procurement]]

Editor at 20:12, 7 December 2020

2020-12-07T20:12:10Z

← Older revision		Revision as of 20:12, 7 December 2020
Line 22:		Line 22:
	* ESPD is completed online, and is free.		* ESPD is completed online, and is free.
	* Although bidders have to complete an ESPD for every project, the standard ESPD form used across Europe means they can re-use a form submitted on a previous bid, as long as the information is still current.		* Although bidders have to complete an ESPD for every project, the standard ESPD form used across Europe means they can re-use a form submitted on a previous bid, as long as the information is still current.
		+
		+	Once the UK leaves the EU, the name of the ESPD will be changed to the Single Procurement Document (SPD).

	= Related articles on Designing Buildings Wiki =		= Related articles on Designing Buildings Wiki =

Designing Buildings at 12:12, 28 November 2019

2019-11-28T12:12:12Z

← Older revision		Revision as of 12:12, 28 November 2019
Line 3:		Line 3:
	The European Single Procurement Document (ESPD) is a self-declaratory document used by both buyers and suppliers on public-sector contracts anywhere within the European Union. It is intended to remove some of the barriers faced by suppliers (particularly small- and medium-sized enterprises (SMEs)) when tendering for goods, services or works on public-sector contracts.		The European Single Procurement Document (ESPD) is a self-declaratory document used by both buyers and suppliers on public-sector contracts anywhere within the European Union. It is intended to remove some of the barriers faced by suppliers (particularly small- and medium-sized enterprises (SMEs)) when tendering for goods, services or works on public-sector contracts.

−	The ESPD is typically issued by public-sector bodies (buyers of goods and services) ~~as a means~~ to get suppliers (bidders) to respond or register their interest ~~if they are aiming to bid~~. ESPD helps to simplify the procurement process for both sides.	+	The ESPD is typically issued by public-sector bodies (buyers of goods and services) to get suppliers (bidders) to respond to, or register their interest in, bidding. ESPD helps to simplify the procurement process for both sides.

	Introduced in April 2016 and created under the EU 2014 Directive on Procurement, ESPD is an alternative to the more complex selection questionnaire. The self-regulatory nature of the ESPD allows suppliers to self-declare that they meet the minimum regulatory criteria or commercial capability requirements, and so allows them to progress to the next stage of the process.		Introduced in April 2016 and created under the EU 2014 Directive on Procurement, ESPD is an alternative to the more complex selection questionnaire. The self-regulatory nature of the ESPD allows suppliers to self-declare that they meet the minimum regulatory criteria or commercial capability requirements, and so allows them to progress to the next stage of the process.

−	In submitting an ESPD, the supplier is providing a preliminary indication of their ability, suitability and financial status~~, and that they~~ meet the stated conditions of the procurement process.	+	In submitting an ESPD, the supplier is providing a preliminary indication that their ability, suitability and financial status meet the stated conditions of the procurement process.

−	This means they do not have to provide up-front documentary evidence and the assorted paperwork previously required to show they meet the public authority’s required criteria; they only have to provide such evidence when or if they are selected as the appointed contractor. However, to demonstrate compliance at the outset, suppliers must state that they meet the buyer’s requirements and, if required, can instantly (without delay) provide supporting documents showing their eligibility. In this way, the tendering process is greatly simplified for both sides.	+	This means they do not have to provide up-front documentary evidence and the assorted paperwork previously required to show they meet the public authority’s required criteria; they only have to provide such evidence when or if they are selected as the appointed contractor.

−	=== The ~~ESPD~~ process ~~can be summarised as follows: ==~~=	+	= The process =

−	* ~~Buyer~~ states their selection and exclusion criteria in their contract notice, including minimum standards and their policy on short-listing.	+	The ESPD process can be summarised as follows:
−	* ~~Buyer~~ issues the ESPD request to attract anyone interested in bidding for the contract.	+
		+	* The buyer states their selection and exclusion criteria in their contract notice, including minimum standards and their policy on short-listing.
		+	* The buyer issues the ESPD request to attract anyone interested in bidding for the contract.
	* Bidders (suppliers) complete and submit their ESPD response to the buyer.		* Bidders (suppliers) complete and submit their ESPD response to the buyer.
−	* ~~Buyer~~ evaluates the supplier responses for suitability against the stated criteria.	+	* The buyer evaluates the supplier responses for suitability against the stated criteria.
−		+	* Where bidders are found subsequently not to meet the minimum requirements, or are in breach of one of the requirements, they are excluded from the bidding process.
−	Where bidders are found subsequently not to meet the minimum requirements, or are in breach of one of the requirements, they are excluded from the bidding process.	+	* ESPD is completed online, and is free.
−		+
−	~~= Benefits =~~	+
−		+
−	* ESPD is completed online.	+
−	* No need for suppliers to provide up-front proof of eligibility.	+
−	* Helps simplify and ~~speed-up the procurement process on cross-border tendering for both buyers and suppliers.~~	+
−	* An online tool that is free ~~and intended to be easy to use.~~	+
−	* SMEs benefit from the simplified process as often they do not have the time or money to complete complex tender documents.	+
	* Although bidders have to complete an ESPD for every project, the standard ESPD form used across Europe means they can re-use a form submitted on a previous bid, as long as the information is still current.		* Although bidders have to complete an ESPD for every project, the standard ESPD form used across Europe means they can re-use a form submitted on a previous bid, as long as the information is still current.
−
−	In Scotland, using ESPD is a legal requirement for all procurement with a value estimated to be at or above the OJEU threshold. ESPD Scotland also differs from the EU ESPD by including a question on compliance with the Employment Regulations Act 1999 (Backlists) Regulations 2010. Non-compliance with the latter automatically excludes a firm from participating in a procurement process in Scotland.
−
−	~~ESPD is likely to be a requirement for all UK companies for as long as the UK remains in the EU. Requirements post-Brexit may be subject to change.~~

	= Related articles on Designing Buildings Wiki =		= Related articles on Designing Buildings Wiki =
Line 40:		Line 30:
	* Managing the procurement process.		* Managing the procurement process.
	* Most Economically Advantageous Tender (MEAT).		* Most Economically Advantageous Tender (MEAT).
−	* National Infrastructure Plan.
−	* OGC.
	* OJEU.		* OJEU.
	* Procurement route.		* Procurement route.
−	* Procurement team.
	* Public body.		* Public body.
	* Public contract.		* Public contract.
Line 51:		Line 38:
	* Publicly subsidised project.		* Publicly subsidised project.
	* SMEs and government contracts.		* SMEs and government contracts.
−	* Sustainable procurement.

	[[Category:Procurement]]		[[Category:Procurement]]

Editor: Created page with "= Introduction = The European Single Procurement Document (ESPD) is a self-declaratory document used by both buyers and suppliers on public-sector contracts anywhere within the ..."

2019-11-01T17:39:39Z

Created page with "= Introduction = The European Single Procurement Document (ESPD) is a self-declaratory document used by both buyers and suppliers on public-sector contracts anywhere within the ..."

New page

= Introduction =

The European Single Procurement Document (ESPD) is a self-declaratory document used by both buyers and suppliers on public-sector contracts anywhere within the European Union. It is intended to remove some of the barriers faced by suppliers (particularly small- and medium-sized enterprises (SMEs)) when tendering for goods, services or works on public-sector contracts.

The ESPD is typically issued by public-sector bodies (buyers of goods and services) as a means to get suppliers (bidders) to respond or register their interest if they are aiming to bid. ESPD helps to simplify the procurement process for both sides.

Introduced in April 2016 and created under the EU 2014 Directive on Procurement, ESPD is an alternative to the more complex selection questionnaire. The self-regulatory nature of the ESPD allows suppliers to self-declare that they meet the minimum regulatory criteria or commercial capability requirements, and so allows them to progress to the next stage of the process.

In submitting an ESPD, the supplier is providing a preliminary indication of their ability, suitability and financial status, and that they meet the stated conditions of the procurement process.

This means they do not have to provide up-front documentary evidence and the assorted paperwork previously required to show they meet the public authority’s required criteria; they only have to provide such evidence when or if they are selected as the appointed contractor. However, to demonstrate compliance at the outset, suppliers must state that they meet the buyer’s requirements and, if required, can instantly (without delay) provide supporting documents showing their eligibility. In this way, the tendering process is greatly simplified for both sides.

=== The ESPD process can be summarised as follows: ===

* Buyer states their selection and exclusion criteria in their contract notice, including minimum standards and their policy on short-listing.
* Buyer issues the ESPD request to attract anyone interested in bidding for the contract.
* Bidders (suppliers) complete and submit their ESPD response to the buyer.
* Buyer evaluates the supplier responses for suitability against the stated criteria.

Where bidders are found subsequently not to meet the minimum requirements, or are in breach of one of the requirements, they are excluded from the bidding process.

= Benefits =

* ESPD is completed online.
* No need for suppliers to provide up-front proof of eligibility.
* Helps simplify and speed-up the procurement process on cross-border tendering for both buyers and suppliers.
* An online tool that is free and intended to be easy to use.
* SMEs benefit from the simplified process as often they do not have the time or money to complete complex tender documents.
* Although bidders have to complete an ESPD for every project, the standard ESPD form used across Europe means they can re-use a form submitted on a previous bid, as long as the information is still current.

In Scotland, using ESPD is a legal requirement for all procurement with a value estimated to be at or above the OJEU threshold. ESPD Scotland also differs from the EU ESPD by including a question on compliance with the Employment Regulations Act 1999 (Backlists) Regulations 2010. Non-compliance with the latter automatically excludes a firm from participating in a procurement process in Scotland.

ESPD is likely to be a requirement for all UK companies for as long as the UK remains in the EU. Requirements post-Brexit may be subject to change.

= Related articles on Designing Buildings Wiki =

* Best value.
* Common minimum standards.
* Fair payment practices.
* Managing the procurement process.
* Most Economically Advantageous Tender (MEAT).
* National Infrastructure Plan.
* OGC.
* OJEU.
* Procurement route.
* Procurement team.
* Public body.
* Public contract.
* Public project definition.
* Public sector.
* Publicly subsidised project.
* SMEs and government contracts.
* Sustainable procurement.

[[Category:Procurement]]