Early BREEAM stakeholder engagement - Revision history

Designing Buildings at 08:15, 5 January 2021

2021-01-05T08:15:49Z

← Older revision		Revision as of 08:15, 5 January 2021
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	* Walking interviews.		* Walking interviews.

−	[[Category:BREEAM]] [[Category:Client_procedures]]	+	[[Category:DCN_Commentary]] [[Category:DCN_Guidance]] [[Category:BREEAM]] [[Category:Client_procedures]]

Designing Buildings at 10:57, 28 December 2019

2019-12-28T10:57:04Z

← Older revision		Revision as of 10:57, 28 December 2019
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	* BREEAM.		* BREEAM.
		+	* BREEAM project delivery stakeholders.
	* Champions.		* Champions.
	* Consultation process.		* Consultation process.

Designing Buildings at 14:22, 24 February 2019

2019-02-24T14:22:31Z

← Older revision		Revision as of 14:22, 24 February 2019
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	* Third party dependencies.		* Third party dependencies.
	* User panels.		* User panels.
		+	* Walking interviews.

	[[Category:BREEAM]] [[Category:Client_procedures]]		[[Category:BREEAM]] [[Category:Client_procedures]]

Designing Buildings at 17:24, 18 February 2019

2019-02-18T17:24:22Z

← Older revision		Revision as of 17:24, 18 February 2019
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	* Stakeholder map.		* Stakeholder map.
	* Stakeholder management.		* Stakeholder management.
		+	* Stakeholder management: a quality perspective.
	* Third party dependencies.		* Third party dependencies.
	* User panels.		* User panels.

	[[Category:BREEAM]] [[Category:Client_procedures]]		[[Category:BREEAM]] [[Category:Client_procedures]]

Designing Buildings at 13:11, 10 January 2019

2019-01-10T13:11:48Z

← Older revision		Revision as of 13:11, 10 January 2019
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	--[[User:Multiple_Author_Article\|Multiple Author Article]] 15:18, 15 May 2018 (BST)		--[[User:Multiple_Author_Article\|Multiple Author Article]] 15:18, 15 May 2018 (BST)

−	~~= Find out more =~~	+	= Related articles on Designing Buildings Wiki =
−		+
−	=== Related articles on Designing Buildings Wiki ===	+

	* BREEAM.		* BREEAM.
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	* Consultation process.		* Consultation process.
	* Design review.		* Design review.
		+	* Receptor.
	* Stakeholder.		* Stakeholder.
	* Stakeholder map.		* Stakeholder map.

Paul Thistlethwaite at 13:23, 22 May 2018

2018-05-22T13:23:05Z

← Older revision		Revision as of 13:23, 22 May 2018
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	Ask BREEAM Assessors or Accredited Professionals (AP) what makes the biggest single difference on a BREEAM project, and they will often answer "get in early". This article summarises comments from industry stakeholders familiar with BREEAM projects about what helps in engaging early with stakeholders.		Ask BREEAM Assessors or Accredited Professionals (AP) what makes the biggest single difference on a BREEAM project, and they will often answer "get in early". This article summarises comments from industry stakeholders familiar with BREEAM projects about what helps in engaging early with stakeholders.

−	Video: [https://vimeo.com/128236513 The number one tip in BREEAM]	+	=== Video ===
		+
		+	[https://vimeo.com/128236513 The number one tip in BREEAM]

	= The challenges =		= The challenges =

Designing Buildings at 09:49, 18 May 2018

2018-05-18T09:49:13Z

← Older revision		Revision as of 09:49, 18 May 2018
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	Video: [https://vimeo.com/128236513 The number one tip in BREEAM]		Video: [https://vimeo.com/128236513 The number one tip in BREEAM]

−	= The ~~Challenges~~ =	+	= The challenges =

	BREEAM is often considered too late:		BREEAM is often considered too late:
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	* User panels.		* User panels.

−	[[Category:BREEAM]]	+	[[Category:BREEAM]] [[Category:Client_procedures]]

Designing Buildings at 09:48, 18 May 2018

2018-05-18T09:48:42Z

Designing Buildings at 09:43, 18 May 2018

2018-05-18T09:43:07Z

← Older revision		Revision as of 09:43, 18 May 2018
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	* It is down to educating project teams which I suspect will only happen by experience. i.e. they fail to get credits on an assessment and it goes as a lessons learnt item onto the next project.		* It is down to educating project teams which I suspect will only happen by experience. i.e. they fail to get credits on an assessment and it goes as a lessons learnt item onto the next project.

−	--[[User:~~Multiple Author Article~~\|Multiple Author Article]] 15:18, 15 May 2018 (BST)	+	--[[User:Multiple_Author_Article\|Multiple Author Article]] 15:18, 15 May 2018 (BST)
		+
		+	= Find out more =
		+
		+	=== Related articles on Designing Buildings Wiki ===
		+
		+	* BREEAM.
		+	* Champions.
		+	* Consultation process.
		+	* Design review.
		+	* Stakeholder.
		+	* Stakeholder map.
		+	* Stakeholder management.
		+	* Third party dependencies.
		+	* User panels.

	[[Category:BREEAM]]		[[Category:BREEAM]]

Multiple Author Article at 14:18, 15 May 2018

2018-05-15T14:18:25Z

← Older revision		Revision as of 14:18, 15 May 2018
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	* Be able to convince the client that for his next project he would save money by engaging the assessor sooner (higher efficiency of the BREEAM measures to be taken to get the rating)		* Be able to convince the client that for his next project he would save money by engaging the assessor sooner (higher efficiency of the BREEAM measures to be taken to get the rating)
	* It is down to educating project teams which I suspect will only happen by experience. i.e. they fail to get credits on an assessment and it goes as a lessons learnt item onto the next project.		* It is down to educating project teams which I suspect will only happen by experience. i.e. they fail to get credits on an assessment and it goes as a lessons learnt item onto the next project.
		+
		+	--[[User:Multiple Author Article\|Multiple Author Article]] 15:18, 15 May 2018 (BST)

	[[Category:BREEAM]]		[[Category:BREEAM]]

← Older revision		Revision as of 09:48, 18 May 2018
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	= Introduction =		= Introduction =

−	Ask ~~any~~ BREEAM ~~Assessor~~ or AP what makes the biggest single difference on a BREEAM project, ~~the answer~~ will often ~~be ‘get~~ in ~~early’~~. This article ~~comprises of~~ comments from industry stakeholders familiar with BREEAM projects on what helps in engaging early with stakeholders.	+	Ask BREEAM Assessors or Accredited Professionals (AP) what makes the biggest single difference on a BREEAM project, and they will often answer "get in early". This article summarises comments from industry stakeholders familiar with BREEAM projects about what helps in engaging early with stakeholders.

	Video: [https://vimeo.com/128236513 The number one tip in BREEAM]		Video: [https://vimeo.com/128236513 The number one tip in BREEAM]
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	= The Challenges =		= The Challenges =

−	== BREEAM often considered too late ==	+	BREEAM is often considered too late:

−	* It’s all about early engagement	+	* It’s all about early engagement.
−	* On most of our current projects, appointment has been late stage 2 or nearly stage 3	+	* On most of our current projects, appointment has been late stage 2 or nearly stage 3.
−	* Unfortunately we are usually appointed after Stage 2 as well	+	* Unfortunately we are usually appointed after Stage 2 as well.
	* Often we are brought on board later in the design process and opportunities to achieve credits linked to early stakeholder engagement have already been missed.		* Often we are brought on board later in the design process and opportunities to achieve credits linked to early stakeholder engagement have already been missed.
−	* Always depends on how well the client is prepared to engage with BREEAM and sometimes BREEAM gets bolted on at the end of a multi-disciplinary project	+	* Always depends on how well the client is prepared to engage with BREEAM and sometimes BREEAM gets bolted on at the end of a multi-disciplinary project.
−	* Awareness amongst clients/developers is key. If we're not appointed/already in discussions early on we can’t advise	+	* Awareness amongst clients/developers is key. If we're not appointed/already in discussions early on we can’t advise.

−	== Who is the project lead? ==	+	Who is the project lead?

−	* All depends on who is running the project - if an Architect lead then generally assessors/APs get appointed early - if Contractor led it can be a late appointment	+	* All depends on who is running the project - if an Architect lead then generally assessors/APs get appointed early - if Contractor led it can be a late appointment.
	* Contractor appointments in D&B contacts are usually too late for the early BREEAM credits.		* Contractor appointments in D&B contacts are usually too late for the early BREEAM credits.
−	* If Contractor led - can be late appointment - this scenario generally only happens because the Client’s team delays making a decision on where to shift the BREEAM Assessor appointment on to	+	* If Contractor led - can be late appointment - this scenario generally only happens because the Client’s team delays making a decision on where to shift the BREEAM Assessor appointment on to.
−	* Clients rely on their design teams and consultants but do not speak to / involve contractors early enough to discuss buildability	+	* Clients rely on their design teams and consultants but do not speak to / involve contractors early enough to discuss buildability.
	* It often falls on us contactor side assessors to 'fix' where other assessor organisations/DTs have dropped the ball often including unrealistic, contractor heavy targets which are often linked to costly retainers.		* It often falls on us contactor side assessors to 'fix' where other assessor organisations/DTs have dropped the ball often including unrealistic, contractor heavy targets which are often linked to costly retainers.
−	* BREEAM sometimes just gets pushed back, forgotten about	+	* BREEAM sometimes just gets pushed back, forgotten about.

	= Suggested solutions =		= Suggested solutions =

−	== Pre assessment and early meetings ==	+	Pre assessment and early meetings:

−	* Complete a tailored pre assessment and arrange a start-up meeting	+	* Complete a tailored pre assessment and arrange a start-up meeting.
−	* Hold a BREEAM pre-assessment workshop	+	* Hold a BREEAM pre-assessment workshop.
−	* Always hold a pre-assessment workshop as early as you can so each item is in the mind of the designers	+	* Always hold a pre-assessment workshop as early as you can so each item is in the mind of the designers.
	* Always try and get in a pre-assessment workshop as early as possible -		* Always try and get in a pre-assessment workshop as early as possible -
	* Early as possible kick off meeting and run through a pre-assessment highlighting key items, mandatory credits, those with RIBA requirements, pitfalls to watch out for, quick and early wins, evidence examples, time frames, deadlines etc.		* Early as possible kick off meeting and run through a pre-assessment highlighting key items, mandatory credits, those with RIBA requirements, pitfalls to watch out for, quick and early wins, evidence examples, time frames, deadlines etc.
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	* I think it is the BREEAM Professional’s responsibility to drive the BREEAM process and engage the team. We allow for quite few meeting in our fees.		* I think it is the BREEAM Professional’s responsibility to drive the BREEAM process and engage the team. We allow for quite few meeting in our fees.

−	== Timeline focus ==	+	Timeline focus:

−	* Talking about early stage credits that are so important to get the score higher means they like support earlier on	+	* Talking about early stage credits that are so important to get the score higher means they like support earlier on.

−	== RIBA plan of work ==	+	RIBA plan of work:

	* A meeting with the Project Manager to discuss the RIBA Stage Plan of Work is useful, as this document clearly shows the process that should be adopted on projects.		* A meeting with the Project Manager to discuss the RIBA Stage Plan of Work is useful, as this document clearly shows the process that should be adopted on projects.
−	* Meeting with PMs to discuss deliverables for each RIBA Stage	+	* Meeting with PMs to discuss deliverables for each RIBA Stage.
	* Design teams typically accept that something is important if it come from a non BREEAM (independent) perspective so using RIBA Plan of Work document helps.		* Design teams typically accept that something is important if it come from a non BREEAM (independent) perspective so using RIBA Plan of Work document helps.
−	* Provide scenarios with credits/opportunities being lost as RIBA stages progress, during pre-assessment workshop, in line with the RIBA timeline	+	* Provide scenarios with credits/opportunities being lost as RIBA stages progress, during pre-assessment workshop, in line with the RIBA timeline.
−	* Quantify the percentage of credits that can be secured or missed before RIBA stage 2 (for example). Helps focus team on cost of later substitution	+	* Quantify the percentage of credits that can be secured or missed before RIBA stage 2 (for example). Helps focus team on cost of later substitution.

−	== RIBA plan of work - nuances ==	+	RIBA plan of work - nuances:

−	* For international projects, it is sometimes difficult to "translate" RIBA stages into a specific country stage	+	* For international projects, it is sometimes difficult to "translate" RIBA stages into a specific country stage.
	* The RIBA process for consultation can be difficult to adopt on projects where there are repeat projects and where there is an established developer specification. Here is it helpful to have a file note that explains how changes have been developed for a specific site.		* The RIBA process for consultation can be difficult to adopt on projects where there are repeat projects and where there is an established developer specification. Here is it helpful to have a file note that explains how changes have been developed for a specific site.
−	* RIBA process doesn't work well at all with large schemes	+	* RIBA process doesn't work well at all with large schemes.
−	* RIBA also doesn’t work with NHS & other Framework agreements	+	* RIBA also doesn’t work with NHS & other Framework agreements.

−	== Have a BREEAM AP on the project ==	+	Have a BREEAM AP on the project:

	* Project Brief (RIBA 1) might not include BREEAM objectives, but by Concept Design the BREEAM AP should have made BREEAM a key objective for the project team.		* Project Brief (RIBA 1) might not include BREEAM objectives, but by Concept Design the BREEAM AP should have made BREEAM a key objective for the project team.
−	* Have a BREEAM AP Stage 1 meeting	+	* Have a BREEAM AP Stage 1 meeting.
	* You can't rely on in-house developer APs being on all projects, but we're a pretty good way of making sure clients reach out to engage assessors at the appropriate time.		* You can't rely on in-house developer APs being on all projects, but we're a pretty good way of making sure clients reach out to engage assessors at the appropriate time.

−	== Value – making a case ==	+	Value – making a case:

	* Feedback on previous performance relating to BREEAM works well on persuading them to engage early.		* Feedback on previous performance relating to BREEAM works well on persuading them to engage early.

−	== Local planning guidelines ==	+	Local planning guidelines:

−	* If BREEAM is a planning condition we normally get brought in at the start of the project as a pre assessment is required for planning	+	* If BREEAM is a planning condition we normally get brought in at the start of the project as a pre assessment is required for planning.
	* Planning Authorities stipulating BREEAM in their conditions need to make applicants more aware of the need for early engagement, but I'm not sure how much the BRE really do to make planning departments understand their scheme, or perhaps the planners just don't listen.		* Planning Authorities stipulating BREEAM in their conditions need to make applicants more aware of the need for early engagement, but I'm not sure how much the BRE really do to make planning departments understand their scheme, or perhaps the planners just don't listen.
	* Agree that if planning conditions in relation to BREEAM were consistent and advised centrally, then there would be a lot less confusion amongst authorities.		* Agree that if planning conditions in relation to BREEAM were consistent and advised centrally, then there would be a lot less confusion amongst authorities.
	* By the time something goes into planning you're not early stage enough anyway, and it's not planning's responsibility to drive a project.		* By the time something goes into planning you're not early stage enough anyway, and it's not planning's responsibility to drive a project.

−	== Embed in client procurement guidance ==	+	Embed in client procurement guidance:

−	* Embed in Client's own procurement guidance and procedures	+	* Embed in Client's own procurement guidance and procedures.
−	* Be able to convince the client that for his next project he would save money by engaging the assessor sooner (higher efficiency of the BREEAM measures to be taken to get the rating)	+	* Be able to convince the client that for his next project he would save money by engaging the assessor sooner (higher efficiency of the BREEAM measures to be taken to get the rating).
	* It is down to educating project teams which I suspect will only happen by experience. i.e. they fail to get credits on an assessment and it goes as a lessons learnt item onto the next project.		* It is down to educating project teams which I suspect will only happen by experience. i.e. they fail to get credits on an assessment and it goes as a lessons learnt item onto the next project.