Creating an asset register for construction projects - Revision history

Designing Buildings at 09:58, 3 August 2022

2022-08-03T09:58:39Z

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	* [https://ukbimframework.org/ UK BIM Framework].		* [https://ukbimframework.org/ UK BIM Framework].

−	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:Definitions]] [[Category:Client_procedures]] [[Category:Cost_/_business_planning]]	+	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:Definitions]] [[Category:Client_procedures]] [[Category:Cost_/_business_planning]] [[Category:Operations]]

Designing Buildings at 10:05, 27 January 2021

2021-01-27T10:05:37Z

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	= Introduction =		= Introduction =

−	This article examines the significance of producing an accurate asset register as part of the operations and maintenance (O&M) information to be handed over from the main contractor to the end client, as part of the PC handover documentation.	+	This article examines the significance of producing an accurate asset register as part of the operations and maintenance (O&M) information to be handed over from the main contractor to the end client, as part of the practical completion handover documentation.

	= Digital processes =		= Digital processes =

Editor at 10:28, 2 October 2020

2020-10-02T10:28:53Z

← Older revision		Revision as of 10:28, 2 October 2020
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	* BIM and facilities management.		* BIM and facilities management.
	* BIM.		* BIM.
−	* ~~Building owners manual~~	+	* Computer aided facilities management.
	* Construction Operations Building Information Exchange (COBie).		* Construction Operations Building Information Exchange (COBie).
	* Facilities management.		* Facilities management.
		+	* Handover and close out.

	= External resources =		= External resources =

Editor at 10:14, 2 October 2020

2020-10-02T10:14:23Z

← Older revision		Revision as of 10:14, 2 October 2020
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	* CIBSE, [https://www.cibse.org/knowledge/knowledge-items/detail?id=a0q0O00000COoymQAD DE5: Asset Information Requirements].		* CIBSE, [https://www.cibse.org/knowledge/knowledge-items/detail?id=a0q0O00000COoymQAD DE5: Asset Information Requirements].
	* NBS, [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work What is the Digital Plan of Works]?		* NBS, [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work What is the Digital Plan of Works]?
−	* [https://www.thenbs.com/knowledge/what-is-the-~~digital~~-~~plan-of-work Digital Plan of Works].~~	+	* NBS, [https://www.thenbs.com/knowledge/what-is-the-pas-1192-framework What is the PAS 1192 framework]?
−	* [https://www.thenbs.com/knowledge/what-is-the~~-pas-~~1192-framework ~~PAS1192~~]	+	* [https://ukbimframework.org/ UK BIM Framework].
−	* [https://ukbimframework.org/ UK BIM Framework]	+

	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:Definitions]] [[Category:Client_procedures]] [[Category:Cost_/_business_planning]]		[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:Definitions]] [[Category:Client_procedures]] [[Category:Cost_/_business_planning]]

Editor at 10:02, 2 October 2020

2020-10-02T10:02:48Z

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	* CIBSE, [https://www.cibse.org/knowledge/knowledge-items/detail?id=a0q0O00000COoymQAD DE5: Asset Information Requirements].		* CIBSE, [https://www.cibse.org/knowledge/knowledge-items/detail?id=a0q0O00000COoymQAD DE5: Asset Information Requirements].
		+	* NBS, [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work What is the Digital Plan of Works]?
	* [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works].		* [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works].
	* [https://www.thenbs.com/knowledge/what-is-the-pas-1192-framework PAS1192]		* [https://www.thenbs.com/knowledge/what-is-the-pas-1192-framework PAS1192]

Editor at 10:00, 2 October 2020

2020-10-02T10:00:45Z

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	Most assets are associated with building services installations, such as an item of the plant or machinery or a system of connected equipment. The FM team manages the whole lifecycle of an asset from purchase through usage and ongoing maintenance through to disposal and replacement.		Most assets are associated with building services installations, such as an item of the plant or machinery or a system of connected equipment. The FM team manages the whole lifecycle of an asset from purchase through usage and ongoing maintenance through to disposal and replacement.

−	Therefore, the completeness of an asset register is determined by two dimensions - the scale of the equipment and components to be included, and the range of information to be obtained about each piece of equipment. A useful template example is located within [https://www.cibse.org/ ~~CIBSE’s] DE5:~~ Asset Information Requirements.	+	Therefore, the completeness of an asset register is determined by two dimensions - the scale of the equipment and components to be included, and the range of information to be obtained about each piece of equipment. A useful template example is located within CIBSE’s DE5: [https://www.cibse.org/knowledge/knowledge-items/detail?id=a0q0O00000COoymQAD Asset Information Requirements].

	= What goes into an asset register? =		= What goes into an asset register? =
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	= External resources =		= External resources =

−	* [https://www.cibse.org/ ~~CIBSE~~]	+	* CIBSE, [https://www.cibse.org/knowledge/knowledge-items/detail?id=a0q0O00000COoymQAD DE5: Asset Information Requirements].
	* [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works].		* [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works].
	* [https://www.thenbs.com/knowledge/what-is-the-pas-1192-framework PAS1192]		* [https://www.thenbs.com/knowledge/what-is-the-pas-1192-framework PAS1192]

Editor at 09:56, 2 October 2020

2020-10-02T09:56:36Z

← Older revision		Revision as of 09:56, 2 October 2020
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	* Asset information model		* Asset information model
	* Asset information requirements.		* Asset information requirements.
		+	* Asset management.
	* Asset register for built assets.		* Asset register for built assets.
	* BIM and facilities management.		* BIM and facilities management.
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	* Building owners manual		* Building owners manual
	* Construction Operations Building Information Exchange (COBie).		* Construction Operations Building Information Exchange (COBie).
		+	* Facilities management.

	= External resources =		= External resources =

Editor at 09:55, 2 October 2020

2020-10-02T09:55:04Z

← Older revision		Revision as of 09:55, 2 October 2020
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	= When should an asset register be produced? =		= When should an asset register be produced? =

−	The production of an asset register is an incremental approach undertaken through the life of a construction project with information progressively delivered against the asset information requirements (AIR) where provided. Where there is no specific client guidance, this is defined in the ~~[https://ukbimframework.org/~~ UK BIM Framework], but broadly aligns with stages in the [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works].	+	The production of an asset register is an incremental approach undertaken through the life of a construction project with information progressively delivered against the asset information requirements (AIR) where provided. Where there is no specific client guidance, this is defined in the UK BIM Framework, but broadly aligns with stages in the [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works].

	In the design phase, it should be possible to identify all the intended assets (from their geometric objects), their location, their ID and some performance characteristics. In the construction phase, it should be possible to add in some of the 'as installed' data such as manufacturer, model or part number and warranty ends dates. Prior to handover, commissioning data and final tagging/bar code data can be added.		In the design phase, it should be possible to identify all the intended assets (from their geometric objects), their location, their ID and some performance characteristics. In the construction phase, it should be possible to add in some of the 'as installed' data such as manufacturer, model or part number and warranty ends dates. Prior to handover, commissioning data and final tagging/bar code data can be added.
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	* [https://www.cibse.org/ CIBSE]		* [https://www.cibse.org/ CIBSE]
−	* ~~[https://ukbimframework.org/ ]~~[https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works].	+	* [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works].
	* [https://www.thenbs.com/knowledge/what-is-the-pas-1192-framework PAS1192]		* [https://www.thenbs.com/knowledge/what-is-the-pas-1192-framework PAS1192]
	* [https://ukbimframework.org/ UK BIM Framework]		* [https://ukbimframework.org/ UK BIM Framework]

	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:Definitions]] [[Category:Client_procedures]] [[Category:Cost_/_business_planning]]		[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:Definitions]] [[Category:Client_procedures]] [[Category:Cost_/_business_planning]]

Editor at 09:52, 2 October 2020

2020-10-02T09:52:23Z

← Older revision		Revision as of 09:52, 2 October 2020
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	= Introduction =		= Introduction =

−	~~In this~~ article~~, we will focus on~~ the significance of producing an accurate ~~Asset Register~~ as part of the operations and maintenance (O&M) information to be handed over from the main contractor to the end client, as part of the PC handover documentation.	+	This article examines the significance of producing an accurate asset register as part of the operations and maintenance (O&M) information to be handed over from the main contractor to the end client, as part of the PC handover documentation.

	= Digital processes =		= Digital processes =
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	= When should an asset register be produced? =		= When should an asset register be produced? =

−	The production of an asset register is an incremental approach undertaken through the life of a construction project with information progressively delivered against the ~~AIR~~ (where provided). Where there is no specific client guidance, this is defined in the [https://ukbimframework.org/ UK BIM Framework], but broadly aligns with stages in the [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works].	+	The production of an asset register is an incremental approach undertaken through the life of a construction project with information progressively delivered against the asset information requirements (AIR) where provided. Where there is no specific client guidance, this is defined in the [https://ukbimframework.org/ UK BIM Framework], but broadly aligns with stages in the [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works].

	In the design phase, it should be possible to identify all the intended assets (from their geometric objects), their location, their ID and some performance characteristics. In the construction phase, it should be possible to add in some of the 'as installed' data such as manufacturer, model or part number and warranty ends dates. Prior to handover, commissioning data and final tagging/bar code data can be added.		In the design phase, it should be possible to identify all the intended assets (from their geometric objects), their location, their ID and some performance characteristics. In the construction phase, it should be possible to add in some of the 'as installed' data such as manufacturer, model or part number and warranty ends dates. Prior to handover, commissioning data and final tagging/bar code data can be added.
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	= Related articles on Designing Buildings Wiki =		= Related articles on Designing Buildings Wiki =
		+
		+	* Asset information model
		+	* Asset information requirements.
		+	* Asset register for built assets.
		+	* BIM and facilities management.
		+	* BIM.
		+	* Building owners manual
		+	* Construction Operations Building Information Exchange (COBie).

	= External resources =		= External resources =
		+
		+	* [https://www.cibse.org/ CIBSE]
		+	* [https://ukbimframework.org/ ][https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works].
		+	* [https://www.thenbs.com/knowledge/what-is-the-pas-1192-framework PAS1192]
		+	* [https://ukbimframework.org/ UK BIM Framework]

	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:Definitions]] [[Category:Client_procedures]] [[Category:Cost_/_business_planning]]		[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:Definitions]] [[Category:Client_procedures]] [[Category:Cost_/_business_planning]]

Editor at 09:45, 2 October 2020

2020-10-02T09:45:46Z

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	In the above scenario, the client team should be advising the main contractor and the supply chain based on the CAFM system requirements. They should next provide a data schema for the specific data to be captured for each asset. This is an example of “bespoke” structured data and will vary from CAFM system to CAFM system.		In the above scenario, the client team should be advising the main contractor and the supply chain based on the CAFM system requirements. They should next provide a data schema for the specific data to be captured for each asset. This is an example of “bespoke” structured data and will vary from CAFM system to CAFM system.

−	It is often the case, that the on-going building operation and management is not understood at the time of construction ~~and in~~ these circumstances, the [https://www.thenbs.com/knowledge/what-is-the-pas-1192-framework PAS1192] guidance around BIM provides a more generic solution to what asset data will be provided.	+	It is often the case that the on-going building operation and management is not understood at the time of construction. In these circumstances, the [https://www.thenbs.com/knowledge/what-is-the-pas-1192-framework PAS1192] guidance around BIM provides a more generic solution to what asset data will be provided.

−	The current [https://ukbimframework.org/ UK BIM framework] for the delivery of structured data ~~provide~~ guidelines for delivery of the ~~Asset Information Requirements~~ based on the generic COBie standard. This approach offers a construction industry standard as to what elements should be included in the ~~Asset Register~~ and the data that should be provided for each asset.	+	The current [https://ukbimframework.org/ UK BIM framework] for the delivery of structured data provides guidelines for delivery of the asset information requirements based on the generic COBie standard. This approach offers a construction industry standard as to what elements should be included in the asset register and the data that should be provided for each asset.

−	Regardless of approach all asset data, will likely include some of the below items;	+	Regardless of approach all asset data, will likely include some of the below items:

−	* Asset number or ID	+	* Asset number or ID.
−	* Asset description	+	* Asset description.
−	* Manufacturer details	+	* Manufacturer details.
−	* Manufacturer ~~Model~~/~~Part~~ number	+	* Manufacturer model/part number.
−	* System code	+	* System code.
−	* Equipment location	+	* Equipment location.
−	* Warranty end date	+	* Warranty end date.
−	* Spares information	+	* Spares information.
−	* Maintenance tasks and frequency	+	* Maintenance tasks and frequency.

−	=== Why is an ~~Asset Register~~ produced? ===	+	= Why is an asset register produced? =

	The ongoing operating and maintenance costs of an asset over its lifecycle far outweigh the initial cost of purchase. Therefore, good asset management can significantly reduce expenditure and extend the life of a building’s assets.		The ongoing operating and maintenance costs of an asset over its lifecycle far outweigh the initial cost of purchase. Therefore, good asset management can significantly reduce expenditure and extend the life of a building’s assets.

−	Production of the ~~Asset Register~~ will facilitate several other immediate benefits to the building owners and managers;	+	Production of the asset register will facilitate several other immediate benefits to the building owners and managers:

−	* Directly saves end client costs associated with surveying newly handed over buildings	+	* Directly saves end client costs associated with surveying newly handed over buildings.
−	* Facilitates early provision of maintenance contracts	+	* Facilitates early provision of maintenance contracts.
−	* Provides a record for insurance purposes of the building’s ~~Assets~~	+	* Provides a record for insurance purposes of the building’s assets.
−	* Enables the planned maintenance programme	+	* Enables the planned maintenance programme.
−	* Simplifies maintenance processes	+	* Simplifies maintenance processes.
−	* Provides forward visibility of maintenance tasks and the required resources to complete them	+	* Provides forward visibility of maintenance tasks and the required resources to complete them.

−	=== When ~~Should~~ an ~~Asset Register~~ be ~~Produced~~? ===	+	= When should an asset register be produced? =

−	The production of an ~~Asset Register~~ is an incremental approach undertaken through the life of a construction project with information progressively delivered against the AIR [where provided]. Where there is no specific client guidance, this is defined in the [https://ukbimframework.org/ UK BIM Framework], but broadly aligns with stages in the [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works] ~~e.g~~.	+	The production of an asset register is an incremental approach undertaken through the life of a construction project with information progressively delivered against the AIR (where provided). Where there is no specific client guidance, this is defined in the [https://ukbimframework.org/ UK BIM Framework], but broadly aligns with stages in the [https://www.thenbs.com/knowledge/what-is-the-digital-plan-of-work Digital Plan of Works].

−	In the design phase, it should be possible to identify all the intended ~~Assets [~~from their ~~Geometric Objects]~~, their location, their ID and some performance characteristics. In the construction phase, it should be possible to add in some of the ~~As Installed~~ data such as manufacturer, model or part number ~~&~~ warranty ends dates. Prior to handover, commissioning data and final tagging/bar code data can be added.	+	In the design phase, it should be possible to identify all the intended assets (from their geometric objects), their location, their ID and some performance characteristics. In the construction phase, it should be possible to add in some of the 'as installed' data such as manufacturer, model or part number and warranty ends dates. Prior to handover, commissioning data and final tagging/bar code data can be added.

−	This proactive approach allows the construction supply chain to provide information when it is at its most readily available. Contrast this to the approach ~~most often seen today~~ where building owners can incur significant additional costs from FM providers charging to undertake a building survey to identify the items they may have to maintain.	+	This proactive approach allows the construction supply chain to provide information when it is at its most readily available. Contrast this to the approach where building owners can incur significant additional costs from FM providers charging to undertake a building survey to identify the items they may have to maintain.

−	=== Who should produce an ~~Asset Register~~? ===	+	= Who should produce an asset register? =

−	The responsibility should sit within the scope of the main contractor’s agreed handover deliverables managed against the ~~Employers Information Requirements [~~EIR] or agreed BIM ~~Execution Plan [~~BEP]. The MEP contractors will be responsible for a significant portion of the information to be provided. ~~We often see this~~ outsourced to the organisation managing the other handover deliverables.	+	The responsibility to produce an asset register should sit within the scope of the main contractor’s agreed handover deliverables managed against the employer's information requirements (EIR) or agreed BIM execution plan (BEP). The MEP contractors will be responsible for a significant portion of the information to be provided. This may be outsourced to the organisation managing the other handover deliverables.

−	=== Key ~~Takeaways ==~~=	+	= Key takeaways =

−	# Production of an ~~Asset Register~~ should be included as a standard handover requirement between the main contractor ~~&~~ end client	+	# Production of an asset register should be included as a standard handover requirement between the main contractor and end client.
−	# Producing the ~~Asset Register~~ in the construction phase provides early visibility to the end client of future maintenance requirements	+	# Producing the asset register in the construction phase provides early visibility to the end client of future maintenance requirements.
−	# If delivered during the construction phase the ~~Asset Register will~~ save the end client ~~significant amounts of~~ money	+	# If delivered during the construction phase, the asset register may save the end client money.

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	= External resources =		= External resources =
		+
		+	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:Definitions]] [[Category:Client_procedures]] [[Category:Cost_/_business_planning]]