Compliant bids in the construction industry - Revision history

Designing Buildings at 07:20, 8 January 2021

2021-01-08T07:20:04Z

← Older revision		Revision as of 07:20, 8 January 2021
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	* Tender processes.		* Tender processes.

−	[[Category:Cost_/_business_planning]] [[Category:Procurement]]	+	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:Cost_/_business_planning]] [[Category:Procurement]]

Designing Buildings: moved Compliant bid to Compliant bids in the construction industry

2019-12-27T11:57:56Z

moved Compliant bid to Compliant bids in the construction industry

← Older revision

Revision as of 11:57, 27 December 2019

86.128.185.0 at 14:21, 14 June 2019

2019-06-14T14:21:06Z

← Older revision		Revision as of 14:21, 14 June 2019
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−	If a prospective contractor or supplier submits a tender which meets the client's stipulated requirements, ~~then that bidder is said to have submitted a compliant bid. Where~~ the mandatory elements of an Invitation to Tender (ITT) have been satisfied~~, the bid can be accepted as~~ compliant.	+	A tender (or bid) is a submission made by a prospective supplier (such as a contractor) in response to an invitation to tender (ITT) from a client. It makes an offer for the supply of goods or services.
		+
		+	If a prospective contractor or supplier submits a tender which meets the client's stipulated requirements, (ie the mandatory elements of the Invitation to Tender (ITT) have been satisfied) then that bidder is said to have submitted a compliant bid.

	Guidance to prospective bidders is usually clear about the requirements, in terms of precise information required, word length, presentation format, requirement for images, etc. Simply put, full compliance means all material conditions of a tender must be complied with and the price submitted should be based on the client’s tender specification documents.		Guidance to prospective bidders is usually clear about the requirements, in terms of precise information required, word length, presentation format, requirement for images, etc. Simply put, full compliance means all material conditions of a tender must be complied with and the price submitted should be based on the client’s tender specification documents.

−	~~In response to an invitation to~~ tender~~, invited tenderers will submit their tenders, which will include their price for supplying the goods or services along with proposals for how the client's requirements will~~ be ~~satisfied – if these have been requested~~.	+	If a tender is not compliant it may be rejected.

−	~~Typically, the~~ precise content of a tender will vary considerably, depending on the procurement route, however it might include:	+	The precise content of a tender will vary considerably, depending on the procurement route, however it might include:

	* A tender return slip, with details of the contract, including information such as return address and tender checklist;		* A tender return slip, with details of the contract, including information such as return address and tender checklist;
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	* References		* References

−	However, some circumstances allow a tender to be accepted even if it does not comply. A non-compliant proposal, sometimes referred to as a variant bid, may be submitted if the tenderer believes that an alternative could offer better value for money. However, non-compliant proposals should only be submitted if they have been requested or are explicitly permitted by the client, and they may need to be accompanied by a compliant ~~bid.~~	+	However, some circumstances may allow a tender to be accepted even if it does not comply. A non-compliant proposal, sometimes referred to as a variant bid, may be submitted if the tenderer believes that an alternative could offer better value for money. However, non-compliant proposals should only be submitted if they have been requested or are explicitly permitted by the client, and they may need to be accompanied by a compliant bid.
−		+
−	~~Requirements for compliance remind bidders that they and they alone have the responsibility for submitting a properly completed~~ bid.	+

	= Ways to create a compliant tender: =		= Ways to create a compliant tender: =
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	* Do not leave sections blank;		* Do not leave sections blank;
	* Submit in the correct format, e.g PDF, Excel, Word etc where required;		* Submit in the correct format, e.g PDF, Excel, Word etc where required;
−	* Submit on time, and	+	* Submit on time, and to the correct person;
−	* ~~Answer all~~ the ~~question(~~s).	+	* Ensure that proposals satisfy the client's requirements.
		+	* Ensure works are packaged in the way the client requires.
		+	* Visit the site, and if permitted, ask questions to avoid misunderstandings.
		+	* Provide pricing information in the format and breakdown requested.

−	Tenderers need to take great care when they prepare bids and minimise risk by closely following the client’s tendering rules. Having reviewed the tendering process and the required elements of a bid, they should proceed with care.	+	See also: Common mistakes in construction tenders.

	= Related articles on Designing Buildings Wiki =		= Related articles on Designing Buildings Wiki =

Editor at 18:25, 11 June 2019

2019-06-11T18:25:04Z

← Older revision		Revision as of 18:25, 11 June 2019
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	* Best value.		* Best value.
		+	* Bidder.
	* Bid writer.		* Bid writer.
	* Competitive tender.		* Competitive tender.

Editor: Created page with "If a prospective contractor or supplier submits a tender which meets the client's stipulated requirements, then that bidder is said to have submitted a compliant bid. Where the m..."

2019-06-07T17:53:04Z

Created page with "If a prospective contractor or supplier submits a tender which meets the client's stipulated requirements, then that bidder is said to have submitted a compliant bid. Where the m..."

New page

If a prospective contractor or supplier submits a tender which meets the client's stipulated requirements, then that bidder is said to have submitted a compliant bid. Where the mandatory elements of an Invitation to Tender (ITT) have been satisfied, the bid can be accepted as compliant.

Guidance to prospective bidders is usually clear about the requirements, in terms of precise information required, word length, presentation format, requirement for images, etc. Simply put, full compliance means all material conditions of a tender must be complied with and the price submitted should be based on the client’s tender specification documents.

In response to an invitation to tender, invited tenderers will submit their tenders, which will include their price for supplying the goods or services along with proposals for how the client's requirements will be satisfied – if these have been requested.

Typically, the precise content of a tender will vary considerably, depending on the procurement route, however it might include:

* A tender return slip, with details of the contract, including information such as return address and tender checklist;
* A completed tender pricing document (or contract sum analysis on design and build projects);
* Schedules of rates;
* An initial construction phase plan;
* Any design proposals or method statements that have been requested;
* Programme;
* Procedures to be adopted, such as procurement procedures and cost management procedures;
* Demonstration of capability, for example design capability, systems used etc;
* A BIM execution plan - if building information modelling is being used;
* Key project personnel, which may require submission of CVs;
* Management organisation;
* Plant and labour resources and availability;
* Prior experience, and
* References

However, some circumstances allow a tender to be accepted even if it does not comply. A non-compliant proposal, sometimes referred to as a variant bid, may be submitted if the tenderer believes that an alternative could offer better value for money. However, non-compliant proposals should only be submitted if they have been requested or are explicitly permitted by the client, and they may need to be accompanied by a compliant bid.

Requirements for compliance remind bidders that they and they alone have the responsibility for submitting a properly completed bid.

= Ways to create a compliant tender: =

* Answer the question i.e. state what is required under each question;
* Answer all the question(s);
* Do not exceed the required word length;
* Do not supply information that is not required, e.g if a tender requires brief personal profiles, do not submit full CVs unless these are explicitly asked for;
* Do not leave sections blank;
* Submit in the correct format, e.g PDF, Excel, Word etc where required;
* Submit on time, and
* Answer all the question(s).

Tenderers need to take great care when they prepare bids and minimise risk by closely following the client’s tendering rules. Having reviewed the tendering process and the required elements of a bid, they should proceed with care.

= Related articles on Designing Buildings Wiki =

* Best value.
* Bid writer.
* Competitive tender.
* Contract award.
* Contract conditions.
* Contract documents.
* Due diligence when selecting contractors or subcontractors.
* Invitation to tender.
* Letter of award.
* Mid-tender interview.
* Most Economically Advantageous Tender (MEAT).
* Pre-tender interview.
* Procurement route.
* Selection criteria.
* Tender documentation.
* Tender evaluation.
* Tender processes.

[[Category:Cost_/_business_planning]] [[Category:Procurement]]