1c: Preparation and brief (supplier appointments) - Revision history

Designing Buildings at 07:16, 2 October 2025

2025-10-02T07:16:37Z

← Older revision		Revision as of 07:16, 2 October 2025
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−	~~--[[User:Cohesive\|Cohesive]]~~
−
	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:DCN_Template]] [[Category:Client_procedures]] [[Category:Public_procedures]] [[Category:BIM]]		[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:DCN_Template]] [[Category:Client_procedures]] [[Category:Public_procedures]] [[Category:BIM]]

Cohesive at 09:12, 25 July 2022

2022-07-25T09:12:36Z

← Older revision		Revision as of 09:12, 25 July 2022
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	\|-		\|-
	\|		\|
−	Do the supplier's proposals comply with the employer’s requirements?	+	Do the supplier's proposals comply with the employer’s requirements? Does the preferred supplier (and their supply chain) have the appropriate capabilities and capacity?
−	Does the preferred supplier (and their supply chain) have the appropriate capabilities and capacity?	+

	Is any training required?		Is any training required?
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	Should the preferred supplier be appointed?		Should the preferred supplier be appointed?
	\|		\|
−	Employer’s requirements.	+	Employer’s requirements. Supplier relevant employer's information requirements.
−	Supplier relevant employer's information requirements.	+

	BIM protocol.		BIM protocol.
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−	--[[User:~~PCSG~~\|~~PCSG~~]]	+	--[[User:Cohesive\|Cohesive]]

−	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:DCN_Template]] [[Category:~~BIM~~]] [[Category:~~Client_procedures~~]] [[Category:~~Public_procedures~~]]	+	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:DCN_Template]] [[Category:Client_procedures]] [[Category:Public_procedures]] [[Category:BIM]]

Designing Buildings at 08:22, 2 November 2020

2020-11-02T08:22:10Z

← Older revision		Revision as of 08:22, 2 November 2020
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	{\|		{\|
−	\|[[File:Home_icon_grey.jpg\|link=Step-by-step_guide_to_using_BIM_on_projects]]	+	\| [[File:Home_icon_grey.jpg\|link=Step-by-step_guide_to_using_BIM_on_projects]]
−	\|[[File:0a_icon_not_bold.jpg\|link=0a:_Strategic_definition_(business_justification)]]	+	\| [[File:0a_icon_not_bold.jpg\|link=0a:_Strategic_definition_(business_justification)]]
−	\|[[File:0b_icon_not_bold.jpg\|link=0b:_Strategic_definition_(strategic_brief)]]	+	\| [[File:0b_icon_not_bold.jpg\|link=0b:_Strategic_definition_(strategic_brief)]]
−	\|[[File:1a_icon_not_bold.jpg\|link=1a:_Preparation_and_brief_(appraisals)]]	+	\| [[File:1a_icon_not_bold.jpg\|link=1a:_Preparation_and_brief_(appraisals)]]
−	\|[[File:1b_icon_not_bold.jpg\|link=1b:_Preparation_and_brief_(brief_and_information_requirements)]]	+	\| [[File:1b_icon_not_bold.jpg\|link=1b:_Preparation_and_brief_(brief_and_information_requirements)]]
−	\|[[File:1c_icon_solid.jpg\|link=1c:_Preparation_and_brief_(supplier_appointments)]]	+	\| [[File:1c_icon_solid.jpg\|link=1c:_Preparation_and_brief_(supplier_appointments)]]
−	\|[[File:2_icon_not_bold_v2.jpg\|link=2:_Concept_design]]	+	\| [[File:2_icon_not_bold_v2.jpg\|link=2:_Concept_design]]
−	\|[[File:3_icon_not_bold.jpg\|link=3:_Developed_design]]	+	\| [[File:3_icon_not_bold.jpg\|link=3:_Developed_design]]
−	\|[[File:4_icon_not_bold.jpg\|link=4:_Technical_design]]	+	\| [[File:4_icon_not_bold.jpg\|link=4:_Technical_design]]
−	\|[[File:5_icon_not_bold.jpg\|link=5:_Construction]]	+	\| [[File:5_icon_not_bold.jpg\|link=5:_Construction]]
−	\|[[File:6_icon_not_bold.jpg\|link=6:_Handover_and_close_out]]	+	\| [[File:6_icon_not_bold.jpg\|link=6:_Handover_and_close_out]]
−	\|[[File:7_icon_not_bold.jpg\|link=7:_In_use]]	+	\| [[File:7_icon_not_bold.jpg\|link=7:_In_use]]
	\|}		\|}

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	{\|		{\|
−	\|width="50%"\|Plain language questions	+	\|width="50%"\| Plain language questions
−	\|width="50%"\|Information required	+	\|width="50%"\| Information required
	\|-		\|-
−	\|Do the supplier's proposals comply with the employer’s requirements?	+	\|
		+	Do the supplier's proposals comply with the employer’s requirements?
	Does the preferred supplier (and their supply chain) have the appropriate capabilities and capacity?		Does the preferred supplier (and their supply chain) have the appropriate capabilities and capacity?

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	Should the preferred supplier be appointed?		Should the preferred supplier be appointed?
−	\|Employer’s requirements.	+	\|
		+	Employer’s requirements.
	Supplier relevant employer's information requirements.		Supplier relevant employer's information requirements.

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	--[[User:PCSG\|PCSG]]		--[[User:PCSG\|PCSG]]

−	[[Category:~~Client_procedures~~]] [[Category:~~Public_procedures~~]] [[Category:BIM]]	+	[[Category:DCN_Definition]] [[Category:DCN_Guidance]] [[Category:DCN_Template]] [[Category:BIM]] [[Category:Client_procedures]] [[Category:Public_procedures]]

Designing Buildings at 08:32, 18 May 2016

2016-05-18T08:32:23Z

← Older revision		Revision as of 08:32, 18 May 2016
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	--[[User:PCSG\|PCSG]]		--[[User:PCSG\|PCSG]]

−	[[Category:Client_procedures]] [[Category:Public_procedures]]	+	[[Category:Client_procedures]] [[Category:Public_procedures]] [[Category:BIM]]

Designing Buildings at 09:14, 4 May 2016

2016-05-04T09:14:24Z

← Older revision		Revision as of 09:14, 4 May 2016
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	Next stage >> [[2:_Concept_design\|2: Concept design]].		Next stage >> [[2:_Concept_design\|2: Concept design]].
		+
		+	-----
		+	--[[User:PCSG\|PCSG]]

	[[Category:Client_procedures]] [[Category:Public_procedures]]		[[Category:Client_procedures]] [[Category:Public_procedures]]

Designing Buildings at 13:28, 29 April 2016

2016-04-29T13:28:23Z

Designing Buildings at 11:17, 29 April 2016

2016-04-29T11:17:50Z

← Older revision		Revision as of 11:17, 29 April 2016
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	\|[[File:7_icon_not_bold.jpg\|link=7:_In_use]]		\|[[File:7_icon_not_bold.jpg\|link=7:_In_use]]
	\|}		\|}
−
−	~~[[File:Under_construction.gif\|link=File:Under_construction.gif]]~~

	This stage involves appointing 'suppliers', and it may be repeated a number of times throughout the project as different suppliers are appointed.		This stage involves appointing 'suppliers', and it may be repeated a number of times throughout the project as different suppliers are appointed.
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	The employer issues the prospective suppliers with employer’s requirements (sometimes referred to as 'tender documents' or 'request for proposals' depending upon the procurement route that is being followed), which will include relevant extracts from the employer’s information requirements and a BIM protocol. The need for a supplier information manager role within each organisation should be specified, with their responsibilities set out in the employer's information requirements.		The employer issues the prospective suppliers with employer’s requirements (sometimes referred to as 'tender documents' or 'request for proposals' depending upon the procurement route that is being followed), which will include relevant extracts from the employer’s information requirements and a BIM protocol. The need for a supplier information manager role within each organisation should be specified, with their responsibilities set out in the employer's information requirements.

−	~~Where possible the~~ employer's requirements should define the format that is required from the supplier's proposals so that they are easy to use, test against requirements and benchmark against each other and other information. Where design proposals are required, these might include building information models and outputs from those models.	+	The employer's information requirements should define the format that is required from the supplier's proposals so that they are easy to use, test against requirements and benchmark against each other and other information. Where design proposals are required, these might include building information models and outputs from those models.

	The suppliers prepare contractor's proposals or consultant's proposals (sometimes referred to as 'tenders' or 'bids') in response to the employer’s requirements. This should include a pre-contract BIM execution plan which is a direct response to the employer’s information requirements (rather than a generic response), setting out their proposed approach, capability, capacity, competence, training needs and so on. Where more than one supplier has been appointed, there may be an overarching BIM execution plan, with responsibility for its preparation set out in appointment documents, which should then inform subsequent pre-contract BIM execution plans developed by other suppliers.		The suppliers prepare contractor's proposals or consultant's proposals (sometimes referred to as 'tenders' or 'bids') in response to the employer’s requirements. This should include a pre-contract BIM execution plan which is a direct response to the employer’s information requirements (rather than a generic response), setting out their proposed approach, capability, capacity, competence, training needs and so on. Where more than one supplier has been appointed, there may be an overarching BIM execution plan, with responsibility for its preparation set out in appointment documents, which should then inform subsequent pre-contract BIM execution plans developed by other suppliers.
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	Next stage >> [[2:_Concept_design\|2: Concept design]].		Next stage >> [[2:_Concept_design\|2: Concept design]].
		+
		+	[[Category:Client_procedures]] [[Category:Public_procedures]]

Designing Buildings at 11:24, 6 April 2016

2016-04-06T11:24:26Z

← Older revision		Revision as of 11:24, 6 April 2016
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	Suppliers may be:		Suppliers may be:

−	* Independent advisers appointed to help set up the project and provide independent advice.	+	* Independent client advisers appointed to help set up the project and provide independent advice.
	* Consultants appointed to design the development and perhaps to inspect works on site.		* Consultants appointed to design the development and perhaps to inspect works on site.
	* Contractors appointed to construct the development.		* Contractors appointed to construct the development.

Designing Buildings at 11:23, 6 April 2016

2016-04-06T11:23:48Z

← Older revision		Revision as of 11:23, 6 April 2016
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	Suppliers may be:		Suppliers may be:

−	* ~~Advisers~~ appointed to help set up the project and provide independent advice.	+	* Independent advisers appointed to help set up the project and provide independent advice.
	* Consultants appointed to design the development and perhaps to inspect works on site.		* Consultants appointed to design the development and perhaps to inspect works on site.
	* Contractors appointed to construct the development.		* Contractors appointed to construct the development.

Designing Buildings at 11:09, 3 April 2016

2016-04-03T11:09:40Z

← Older revision		Revision as of 11:09, 3 April 2016
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	Based on the responses received, the employer may arrange pre-tender interviews with an initial short list of suppliers, then prepare a final short list that are invited to submit proposals. They may also hold mid-tender interviews to provide clarification of requirements.		Based on the responses received, the employer may arrange pre-tender interviews with an initial short list of suppliers, then prepare a final short list that are invited to submit proposals. They may also hold mid-tender interviews to provide clarification of requirements.

−	The employer issues the prospective suppliers with employer’s requirements (sometimes referred to as 'tender documents' or 'request for proposals' depending upon the procurement route that is being followed), which will include relevant extracts from the employer’s information requirements and a BIM protocol.	+	The employer issues the prospective suppliers with employer’s requirements (sometimes referred to as 'tender documents' or 'request for proposals' depending upon the procurement route that is being followed), which will include relevant extracts from the employer’s information requirements and a BIM protocol. The need for a supplier information manager role within each organisation should be specified, with their responsibilities set out in the employer's information requirements.
−		+
−	The need for a supplier information manager role within each organisation should be specified, with their responsibilities set out in the employer's information requirements.	+

	Where possible the employer's requirements should define the format that is required from the supplier's proposals so that they are easy to use, test against requirements and benchmark against each other and other information. Where design proposals are required, these might include building information models and outputs from those models.		Where possible the employer's requirements should define the format that is required from the supplier's proposals so that they are easy to use, test against requirements and benchmark against each other and other information. Where design proposals are required, these might include building information models and outputs from those models.
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	Should the preferred supplier be appointed?		Should the preferred supplier be appointed?
	\|Employer’s requirements.		\|Employer’s requirements.
−
	Supplier relevant employer's information requirements.		Supplier relevant employer's information requirements.

← Older revision		Revision as of 13:28, 29 April 2016
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	\|}		\|}

−	This stage involves appointing 'suppliers', and it may be repeated a number of times throughout the project ~~as different suppliers are appointed~~.	+	This stage involves appointing 'suppliers', and it may be repeated a number of times throughout the project.

	Suppliers may be:		Suppliers may be:

−	* Independent ~~client~~ advisers appointed to help set up the project and provide independent advice.	+	* Independent advisers appointed to help set up the project and provide independent advice.
	* Consultants appointed to design the development and perhaps to inspect works on site.		* Consultants appointed to design the development and perhaps to inspect works on site.
	* Contractors appointed to construct the development.		* Contractors appointed to construct the development.
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	Potential suppliers might be identified by a process of; recommendation, research and interview, open competition (with or without design), selective competition (with or without design), through an existing relationship or through an existing framework agreement. It may be necessary to advertise supply contracts (such as OJEU adverts) on some projects.		Potential suppliers might be identified by a process of; recommendation, research and interview, open competition (with or without design), selective competition (with or without design), through an existing relationship or through an existing framework agreement. It may be necessary to advertise supply contracts (such as OJEU adverts) on some projects.

−	The employer may wish to carry out a pre-qualification process to identify a short-list of suppliers that have the experience, capacity and financial standing necessary for the project. This might involve a pre-qualification questionnaire, which should include a BIM assessment to determine BIM capability, gaps in skills and training needs.	+	The employer may wish to carry out a pre-qualification process to identify a short-list of suppliers that have the experience, capacity and financial standing necessary for the project. This might involve a pre-qualification questionnaire, which should include a BIM assessment to determine their BIM capability, gaps in skills and training needs.

	Based on the responses received, the employer may arrange pre-tender interviews with an initial short list of suppliers, then prepare a final short list that are invited to submit proposals. They may also hold mid-tender interviews to provide clarification of requirements.		Based on the responses received, the employer may arrange pre-tender interviews with an initial short list of suppliers, then prepare a final short list that are invited to submit proposals. They may also hold mid-tender interviews to provide clarification of requirements.
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	Where a supplier is being appointed at this stage to undertake a large, complex project, the pre-contract BIM execution plan might include a project implementation plan (PIP) setting out their capability, competence and experience, along with quality documentation and including a supply chain capability summary (SCCS). This may also identify education and training requirements.		Where a supplier is being appointed at this stage to undertake a large, complex project, the pre-contract BIM execution plan might include a project implementation plan (PIP) setting out their capability, competence and experience, along with quality documentation and including a supply chain capability summary (SCCS). This may also identify education and training requirements.

−	~~Proposals~~ should also give details of commissioning and handover procedures, including information handover procedures, in line with the soft landings framework.	+	Suppliers proposals should also give details of commissioning and handover procedures, including information handover procedures, in line with the soft landings framework.

	The employer should prepare a tender appraisal report and may invite suitable suppliers to interview before entering into negotiations with the preferred supplier(s).		The employer should prepare a tender appraisal report and may invite suitable suppliers to interview before entering into negotiations with the preferred supplier(s).